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Xerox WorkCentre 3315DN, User Manual

The Xerox WorkCentre 3315DN is a reliable and efficient office printer. To ensure smooth operation, the System Administrator Manual provides comprehensive instructions. As a user, you can easily download this manual for free from our website, making it convenient to access essential information on configuring and managing your printer.

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Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

73

5

Fax

This chapter includes:

•

Fax Procedure 

on page 74

•

Fax Options 

on page 78

•

Using Fax Send Options 

on page 80

•

Using Fax Forward 

on page 83

•

Using Secure Receive 

on page 85

•

Address Book 

on page 86

•

Fax from PC 

on page 90

•

Receiving Faxes 

on page 91

Summary of Contents for WorkCentre 3315DN

Page 1: ...Version 1 1 December 2013 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide ...

Page 2: ... 2013 Xerox Corporation All rights reserved Xerox and Xerox and Design are trademarks of Xerox Corporation in the United States and or other countries Document Version 1 1 December 2013 ...

Page 3: ...ral Care and Consumables 29 Further Assistance 30 2 Copy Copy Procedure 32 Copy Options 36 Using the Layout Options 39 Media Output Locations 43 3 Scan Scanning Overview 46 Scan Procedure 47 Scan Options 53 Scan Assistant 55 Scan Using TWAIN 56 Scan Using WIA Driver 57 Macintosh Scanning 58 Linux Scanning 60 4 E mail E mail Procedure 64 E mail Options 68 Address Book 70 Smart Key Addresses 71 5 Fa...

Page 4: ...ng Unix 122 7 USB Port Inserting the USB Memory Device 126 Scanning to USB Memory Device 127 Printing from USB Memory Device 128 Managing USB Memory 129 8 CentreWare Internet Services Using CentreWare Internet Services 132 Status 133 Jobs 134 Print 137 Address Book 138 Properties 141 Support 142 9 Paper and Media Loading Paper 144 Setting Paper Size and Type 148 Media Specifications 150 10 Machine...

Page 5: ...12 Specifications Machine Specifications 224 Electrical Specifications 227 Feature Specifications 228 13 Safety Notices and Safety 232 Safety Labels and Symbols 233 Operational Safety Information 234 Basic Regulations 238 Copy Regulations 242 Fax Regulations 245 Material Safety Data 248 Product Recycling and Disposal 249 Energy Program Compliance 251 Environment Health and Safety EH S Contact Info...

Page 6: ...Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 6 ...

Page 7: ...hine Overview on page 8 Powering on the Machine on page 11 Control Panel Overview on page 12 Software on page 16 Loading Paper on page 18 Loading Documents on page 22 Media Output Locations on page 23 Machine Status on page 25 General Care and Consumables on page 29 Further Assistance on page 30 ...

Page 8: ...des Output Tray Automatic Document Feeder Input Tray Control Panel Automatic Document Feeder Output Tray Bypass Tray Extension Front Cover Bypass Tray Width Guides Control Board Cover Output Tray Support Handle Document Glass Cover Paper Level Indicator Document Glass Paper Tray 2 Optional USB Memory Device Port Paper Tray 1 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 5 17 18 19 2 4 1 5 7 8 8 1 2 3 4 5 6...

Page 9: ... User Guide 9 Rear View Network Port Rear Door IEEE 1284 Parallel Connector Optional Paper Tray Rear Cover Power Switch Telephone Line Socket Power Receptacle Extension Telephone Socket Duplex Unit 1 2 3 4 5 6 11 7 8 9 10 7 3 2 1 4 5 6 8 9 1 6 2 7 3 8 4 9 5 ...

Page 10: ...ument Feeder 50 sheets Not Applicable Not Applicable Standard Paper Tray 1 250 sheets Standard Standard Standard Bypass Tray 50 sheets Standard Standard Standard Paper Tray 2 520 sheets Optional Optional Optional Copy Standard Standard Standard Scan to SMB and FTP Standard Standard Not Applicable Network Printing Standard Standard Standard E mail Standard Standard Standard Scan Standard Standard S...

Page 11: ...hen the printer does not receive data for an extended period of time the Power Save mode becomes active and power consumption is automatically lowered Press the Power Save button to select the Power Save mode immediately To restore the machine to a normal state press any button Note When in Power Save mode the machine will not recognize when a USB Memory Device is inserted into the USB port Press ...

Page 12: ...on page 188 3325DNI only Paper Supply Used to select a paper tray for the Copy job 2 Sided Used to select whether your originals are 1 sided or 2 sided or to produce 1 or 2 sided output Job Status Displays job options for active and saved jobs You can print or delete active jobs or saved jobs Machine Status Accesses machine information status information the machine serial number and various repor...

Page 13: ...ess the button again The cursor will move to the right and the next letter will appear on the display Back Used to go back one level in the menu Address Book Used to search for stored fax numbers or e mail addresses Manual Dial com In Fax mode opens the fax line In E mail mode provides access to commonly used e mail address text for example com or org The text available can be customized using Cen...

Page 14: ...s you must dial an access code 9 for example and listen for a second dial tone In such cases you must insert a pause in the telephone number You can insert a pause while you are setting up speed dial numbers To insert a pause press Pause Redial at the appropriate place while entering the telephone number A dash appears on the display at the corresponding location Key Assigned Numbers Letters or Ch...

Page 15: ...fore the Menu options can be accessed Copy Menu InsertUSB Device Menu Scan Menu E mail Menu Fax Menu Machine Status Menu Job Status Menu Original Size Reduce Enlarge Lighten Darken Contrast Original Type Layout Background Suppression Margin Shift Edge Erase USB Options Print From USB Scan To USB Manage Files Available Space Scan To USB Local PC Network PC SMB FTP WSD Scan Features USB Feature FTP ...

Page 16: ...w window allows you to view the scan and make adjustments as necessary and preferred settings can be preserved as favorites and added to a pre defined list Xerox Easy Print Manager EPM Conveniently combines access to device settings printing scanning environments settings actions Scan to PC Fax to PC and launching applications such as Xerox Scan Assistant and CentreWare Internet Services in one lo...

Page 17: ...ke full advantage of your printer s features Scanner Driver A TWAIN driver is available for scanning documents on your machine SetIP program A utility program allowing you to select a network interface and manually configure the addresses for use with the TCP IP protocol Smart Panel This utility enables remote management displaying toner levels printer status and problem alerts Scan and Fax Manage...

Page 18: ...d as shown in the illustration shows full shows empty Paper tray 1 can hold up to 250 sheets and paper tray 2 optional can hold up to 520 sheets of 20 lb 80 g m2 paper For more media specifications refer to Media Specifications on page 225 To load the paper 1 Pull out the paper tray and load paper into the tray print side down Do not fill above the Maximum Fill line indicated by the symbol 2 Slide...

Page 19: ...on on loading paper refer to Paper and Media on page 143 Bypass Tray The bypass tray is located on the front of your machine It can be closed when not in use making the product more compact Use the bypass tray to print transparencies labels envelopes or postcards in addition to making quick runs of paper types or sizes that are not currently loaded in the main paper tray The bypass tray can hold a...

Page 20: ... details may result in printing delays For information about setting the paper type and size on the control panel refer to Setting Paper Size and Type on page 148 Note The settings made from the printer driver on your computer override the settings on the control panel 6 After printing remove any unfed paper and close the bypass tray Duplex Unit The duplex unit is preset to either Letter size or A...

Page 21: ... WorkCentre 3315DN 3325DN 3325DNI User Guide 21 3 Insert the duplex unit back into the machine aligning the edges of the unit with the feed grooves on the inside of the machine Make sure the duplex unit is fully pushed in ...

Page 22: ... the top of the document to the left of the tray 2 Move the document guide to just touch both sides of the document Document Glass The document glass can be used for oversized torn or damaged originals and for books and magazines 1 Open the automatic document feeder and place single documents face down on the document glass aligned with the rear left corner 2 The default document size is 8 5 x 11 ...

Page 23: ...pes print out with wrinkles curl creases or black bold lines the rear door should be used for the output Open the rear door and keep it open while printing one sheet at a time Note The rear door output can only be used for simplex jobs Duplex printing with the rear door open will cause paper jams Using the Output Tray The output tray collects printed paper face down in the order in which the sheet...

Page 24: ...Using the Rear Door When using the rear door paper comes out of the machine face up Printing from the bypass tray to the rear door provides a straight paper path and might improve the output quality when printing on special media Whenever the rear door is open the output is delivered there Note The rear door output can only be used for simplex jobs Duplex printing with the rear door open will caus...

Page 25: ... are described below Note Some options may be unavailable depending on your machine configuration Machine Information Use this option to access the following information Model Printer Name DNS Name IP Address IPv6 Address Serial Number Activation Date Billing Counters Toner Level Use this option to check the level of toner in the print cartridge The toner level is indicated on the status bar Infor...

Page 26: ...you have recently received Scheduled Job This list shows the documents currently stored for delayed faxing along with the start time and type of each operation Junk Fax This list shows the fax numbers specified as junk fax numbers To add or delete numbers access the Junk Fax Setup menu See Fax Setup on page 166 Network Configuration This list shows information about your machine s network connecti...

Page 27: ...put Color File Format Lighten Darken and Contrast can be set to those most frequently used for the Scan to USB Scan to FTP and Scan to SMB options When you scan a document the default settings are used unless they have been changed for the current job A password may be required to access and change the default settings E mail Defaults The default selections for the E mail options including Origina...

Page 28: ...oing that you must have the relevant information concerning the type of network protocols and computer system you use If you are not sure which setting to use contact your System Administrator to configure this machine on the network A password may be required to access and change the Network Settings Local Drive WorkCentre 3325DN 3325DNI only Enables a location on the machine s hard drive to be s...

Page 29: ...dge has expired The machine will display a message when the print cartridge needs to be replaced Only replace the cartridge when a message instructs you to do so or when instructed by a Xerox representative To replace the print cartridge follow the instructions provided within this guide or with the consumable To replace the print cartridge refer to General Care and Troubleshooting on page 181 To ...

Page 30: ... and location of your company For information about locating the serial number please refer to Locating the Serial Number on page 221 Documentation Most answers to your questions will be provided by the documentation that is supplied on CD with the Xerox WorkCentre 3315DN 3325DN 3325DNI Alternatively you can access the documents from www xerox com support Install Guide contains information about i...

Page 31: ...Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 31 2 Copy This chapter includes Copy Procedure on page 32 Copy Options on page 36 Using the Layout Options on page 39 Media Output Locations on page 43 ...

Page 32: ...e machine To get an account or for more information contact your System Administrator Note Some options may be unavailable depending on your machine configuration Loading Documents Documents can be loaded either into the automatic document feeder or onto the document glass Automatic Document Feeder The automatic document feeder can hold a maximum of 50 originals of 20 lb 80 g m thickness 1 Load do...

Page 33: ... be unavailable depending on your machine configuration 1 Press the Copy button on the control panel 2 Press the Paper Supply button on the control panel Auto Select With this option selected the machine chooses the correct paper for the Copy job based on the size of the originals being scanned Tray 1 Use this option to select the paper loaded in Tray 1 Tray 2 Use this option to select the paper l...

Page 34: ...e The read orientation for this option varies depending on the input originals For example if head to head orientation originals are scanned the output will be head to toe If head to toe orientation originals are scanned the output produced will be head to head Select the 2 Sided option required using the up down arrows and press OK Note Not all the 2 sided options are available on the WorkCentre ...

Page 35: ...from the automatic document feeder or from the document glass 3 Program the priority job 4 Place the originals for the priority job on the document glass or in the automatic document feeder 5 Press Start 6 When the priority job is complete press the Job Interrupt button again 7 Replace the originals from the first job and press start The interrupted job will resume copying Stop the Copy Job Follow...

Page 36: ...duced or enlarged between 25 and 400 when using the document glass or from 25 to 100 when using the automatic document feeder 100 Produces an image on the copies the same size as the image on the original Variable Use the keypad or the up down arrows to enter the percentage required Auto Fit Reduces or enlarges the image on the copies based on the size of the original and the size of the selected ...

Page 37: ...documents in a reduced size onto one sheet of paper ID Card Copy The machine prints one side of the original on the upper half of the paper and the other side on the lower half without reducing the size of the original Poster Copy Your original will be divided into 9 portions You can paste the printed pages together to make one poster sized document Clone Copy The machine prints multiple original ...

Page 38: ...ou to erase spots drill holes fold creases and staple marks along any of the four edges of a document Off Select if Edge Erase is not required Small Original erases the edge of the original if it is small This feature is only available when you place originals on the document glass Hole Punch Erases the marks from book binding holes Book Center Erases the middle part of the page to eliminate the d...

Page 39: ... paper 2 Up Copies two separate originals onto one sheet of paper 4 Up Copies four separate originals onto one sheet of paper Note For landscape originals place the top of the document at the back of the feeder For portrait originals place the top of the document to the left 5 Select OK to save your selections and press Menu to return to the top level menu 6 Load originals and press Start ID Card ...

Page 40: ...ge or pages of a book are to be scanned The book original is placed face down on the document glass with the spine of the book lined up with the book marker 1 Press Copy on the control panel 2 Press Menu on the control panel 3 Press the up down arrows to highlight Layout and press OK 4 Press the up down arrows to highlight Book Copy and press OK 5 Press the up down arrows to highlight the option r...

Page 41: ...o be selected 2 Press Copy on the control panel 3 Press Menu on the control panel 4 Press the up down arrows to highlight Layout and press OK 5 Press the up down arrows to highlight Booklet Creation and press OK 6 Press the up down arrows to highlight 1 Sided Originals or 2 Sided Originals and press OK 7 Select OK to save your selections and press Menu to return to the top level menu 8 Load origin...

Page 42: ...age and the paper size Note This Copy feature is available only when you place originals on the document glass 1 Press Copy on the control panel 2 Press Menu on the control panel 3 Press the up down arrows to highlight Layout and press OK 4 Press the up down arrows to highlight Clone Copy and press OK 5 Select OK to save your selections and press Menu to return to the top level menu 6 Load origina...

Page 43: ...pes print out with wrinkles curl creases or black bold lines the rear door should be used for the output Open the rear door and keep it open while printing one sheet at a time Note The rear door output can only be used for simplex jobs Duplex printing with the rear door open will cause paper jams Using the Output Tray The output tray collects printed paper face down in the order in which the sheet...

Page 44: ...he Rear Door When using the rear door paper comes out of the machine face up Printing from the bypass tray to the rear door provides a straight paper path and might improve the output quality when printing on envelopes or special media Whenever the rear door is open the output is delivered there Note The rear door output can only be used for simplex jobs Duplex printing with the rear door open wil...

Page 45: ...5 3 Scan This chapter includes Scanning Overview on page 46 Scan Procedure on page 47 Scan Options on page 53 Scan Assistant on page 55 Scan Using TWAIN on page 56 Scan Using WIA Driver on page 57 Macintosh Scanning on page 58 Linux Scanning on page 60 ...

Page 46: ...Manager must be installed on your PC prior to use For Macintosh scanning the Scan and Fax Manager must be installed SMB Using this option you can scan an image and upload it to a shared folder on an SMB server FTP Using this option you can scan an image and upload it to an FTP server WSD Using this option you can scan to applications or computers that support Microsoft s Web Services for Devices N...

Page 47: ...on page 52 If an authentication feature is enabled you may need an account before using the machine To get an account or for more information contact the System Administrator Note Some options may be unavailable depending on your machine configuration and the Scan features and destination selected Loading Documents Documents can be loaded either into the automatic document feeder or onto the docum...

Page 48: ...nt glass or face up into the automatic document feeder 2 Insert a USB Memory Device into the USB memory port on your machine The USB menu automatically displays Note When in Power Save mode the machine will not recognize when a USB Memory Device is inserted into the USB port Press any button to restore the machine to a normal state and reinsert the USB Memory Device into the port 3 Press the up do...

Page 49: ...re that your machine is connected to a network Make sure the machine has been configured using CentreWare Internet Services Refer to the System Administrator guide for instructions 1 Press Scan on the control panel 2 Press the up down arrows to highlight SMB and press OK 3 If required press the 2 Sided button and Menu button to select the Scan settings Refer to Select the Features on page 50 4 Pre...

Page 50: ...ment to the Local Drive 1 Press Scan on the control panel 2 Press the up down arrows to highlight Scan to Local Drive and press OK The Search ID screen will appear 3 Select your required folder on the Local Drive The Default Public folder appears and any other folders that were created within the Internet Services Jobs Local Drive page 4 Select the features from the Scan to Local Drive menu Select...

Page 51: ...s Start Otherwise press the left right arrows to highlight No and press OK The images are scanned and sent to the destination selected Check the Job Status 1 Press the Job Status button on the control panel to display job status information 2 A list of Active Jobs or Saved Jobs is displayed Select your job using the up down arrows and press OK 3 The following Job Options are available For active j...

Page 52: ...n job 1 Press the Stop button on the control panel Follow the steps below to cancel a queued Scan job 1 Press the Job Status button on the control panel to display the active jobs 2 Use the up down arrows to select the job required press OK 3 Select Delete and OK 4 Select Yes to delete the job or No to return to previous screen ...

Page 53: ...hoto Use when the originals are photographs Resolution Resolution affects the appearance of the scanned image A higher resolution produces a better quality image A lower resolution reduces communication time when sending the file over the network 300 dpi Recommended for high quality text documents that are to pass through OCR applications Also recommended for high quality line art or medium qualit...

Page 54: ...G Joint Photographic Experts Group Produces a compressed graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms A separate file is produced for each image scanned BMP A simple bitmapped graphics format Scan to USB option only Lighten Darken Adjusts the lightness or darkness of the output Lighten 1 to 5 Lightens the image in increments to th...

Page 55: ...st Scan settings and start the scanning process directly from your computer Using the preview window allows you to view the scan and make adjustments as necessary using the easy access buttons on the left of the preview window Preferred settings can be preserved as favorites and added to a pre defined list For information about using the Scan Assistant refer to the Xerox WorkCentre 3315DN 3325DN 3...

Page 56: ...n with TWAIN compliant software 1 Make sure that the machine is connected to your computer and powered on 2 Install the TWAIN driver Follow the install instructions provided with your driver 3 Load originals face up into the automatic document feeder or place a single original face down on the document glass 4 Open an application such as Adobe Photoshop 5 Open the TWAIN window and set the scan opt...

Page 57: ...r driver icon The Scanner and Camera Wizard appears Select Next c Set the options in the Choose scanning preferences window Select Next d Enter a picture name and select a file format and destination to save the picture e Select Next to scan your originals f Select Next and Finish to view the images Windows Vista a From the Start menu select Control Panel Scanners and Cameras b Double click Scan a...

Page 58: ...h as Adobe Photoshop Scan processes differ according to the TWAIN compliant software being used Please refer to the User Guide supplied with the software for instructions If scanning does not operate in Image Capture update Mac OS to the latest version Image Capture operates correctly in Mac OS X 10 3 9 or higher and Mac OS X 10 4 7 or higher Scanning from a Network Connected Machine Make sure tha...

Page 59: ...g used Please refer to the User Guide supplied with the software for instructions Using Scan and Fax Manager Use the Scan and Fax Manager program to check the installed scan driver s condition to change scan settings and to add or delete document folders for storing scanned documents To use the Scan and Fax Manager program 1 Select Applications Xerox and run Scan and Fax Manager 2 Select the appro...

Page 60: ...ent feeder or place a single original face down on the document glass 6 From the Scanner Properties window click Preview The document is scanned and the image preview appears in the Preview Pane 7 Drag the pointer to set the image area to be scanned in the Preview Pane 8 Change the scan options in the Image Quality and Scan Area sections Image Quality This option allows you to select the color com...

Page 61: ...ge Manager The Image Manager application provides you with menu commands and tools to edit your scanned image Use the following tools to edit the image Tools Name Function Save Saves the image Undo Cancels your last action Redo Restores the action you canceled Scroll Allows you to scroll through the image Crop Crops the selected image area Zoom Out Zooms the image out Zoom In Zooms the image in Sc...

Page 62: ...ails about the Image Manager application refer to the on screen help Flip Allows you to flip the image vertically or horizontally Effect Allows you to adjust the brightness or contrast of the image or to invert the image Properties Shows the properties of the image Tools Name Function ...

Page 63: ...tures and text into digital files that can be sent to an e mail address You can scan the originals and e mail the scanned image to several destinations from the machine by e mail This chapter includes E mail Procedure on page 64 E mail Options on page 68 Address Book on page 70 Smart Key Addresses on page 71 ...

Page 64: ...b Status on page 67 Stop the E mail Job on page 67 Note Some options may be unavailable depending on your machine configuration If an authentication feature is enabled you may need an account before using the machine To get an account or for more information contact the System Administrator Loading Documents Documents can be loaded either into the automatic document feeder or onto the document gla...

Page 65: ...From Address appears enter the sender s e mail address and press OK If Send to Myself appears press the left right arrows to highlight Yes or No and press OK 3 When Enter Destination Addresses appears enter the recipient s e mail address and press OK Use the com button to add commonly used address text to the e mail address for example com or yourdomainname com Press the com key repeatedly until t...

Page 66: ...turn to the Ready screen 1 The following features are available through the Menu button Note Some of the following options may be unavailable depending on your machine configuration 2 Press the up down arrows until the feature you want highlights and press OK Select the setting required and press OK For information about each of the options refer to E mail Options on page 68 Start the Job 1 Press ...

Page 67: ...lowing Job Options are available For active jobs Release Cancel For saved jobs Print Delete Stop the E mail Job Follow the steps below to cancel an active e mail job 1 Press the Stop button on the control panel Follow the steps below to cancel a queued e mail job 1 Press the Job Status button on the control panel to display the active jobs 2 Use the up down arrows to select the job required press ...

Page 68: ...originals are photographs Resolution Resolution affects the appearance of the scanned image A higher resolution produces a better quality image A lower resolution reduces communication time when sending the file over the network 300 dpi Recommended for high quality text documents that are to pass through OCR applications Also recommended for high quality line art or medium quality photos and graph...

Page 69: ...hat their computer platform JPEG Joint Photographic Experts Group Produces a compressed graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms A separate file is produced for each image scanned Lighten Darken Adjusts the lightness or darkness of the output Lighten 1 to 5 Lightens the image in increments to the lightest setting of Lighten 5 ...

Page 70: ...y or search by entering the first letters of the name associated with the address 1 Press E mail on the control panel 2 Enter the Sender Address From Address and press OK The Enter To Addresses field appears 3 Press the Address Book button on the control panel 4 Enter a few letters of the name you are searching for The machine will return matching names 5 Press the up down arrows until the name an...

Page 71: ...trol panel For example com or yourdomainname com Up to six Smart Key addresses can be set up using CentreWare Internet Services Refer to the System Administrator Guide for setup instructions Using Smart Key Addresses The Smart Key addresses are selected by pressing the com key on the control panel When entering the e mail address press the com key repeatedly until the address text required is disp...

Page 72: ...Smart Key Addresses Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 72 ...

Page 73: ...e 73 5 Fax This chapter includes Fax Procedure on page 74 Fax Options on page 78 Using Fax Send Options on page 80 Using Fax Forward on page 83 Using Secure Receive on page 85 Address Book on page 86 Fax from PC on page 90 Receiving Faxes on page 91 ...

Page 74: ...unt before using the machine To get an account or for more information contact the System Administrator Note Refer to the System Administrator Guide for information on setting up the Fax feature Loading Documents Documents can be loaded either into the automatic document feeder or onto the document glass Automatic Document Feeder The automatic document feeder can hold a maximum of 50 originals of ...

Page 75: ...able through the Menu button Lighten Darken This provides manual control to adjust the lightness or darkness of the scanned images Contrast Increases or decreases the contrast between light and dark areas of the image Resolution A higher resolution produces better quality for photos A lower resolution reduces communication time Original Size This option allows you to specify the size of the image ...

Page 76: ... and then hold down the last digit button Address Book Select the Address Book button to access the address book and select a Speed Dial or Group Dial entry to add to the recipient list Refer to Address Book on page 86 for instructions Start the Job 1 Press the Start button 2 If using the document glass to scan 2 sided originals the machine displays a message when ready to scan side 2 Continue sca...

Page 77: ... Status button on the control panel to display the active jobs 2 Use the up down arrows and select the job required press OK 3 Select Delete and OK 4 Select Yes to delete the job or No to return to previous screen Fax Confirmation When the last page of your original has been sent successfully the machine beeps and returns to Ready mode If something goes wrong while sending your fax an error messag...

Page 78: ...e image Less 1 to 5 Decreases the contrast in increments to the lowest contrast setting of Less 5 Normal No contrast adjustment is made More 1 to 5 Increases the contrast in increments up to the highest contrast setting of More 5 Resolution Resolution affects the appearance of the fax at the receiving fax terminal A higher resolution produces a better quality image A lower resolution reduces commu...

Page 79: ...to Priority Send on page 82 for instructions Forward You can set the machine to forward a received or sent fax to another fax e mail or server destination Fax Use this option to forward a fax to another fax number E mail Use this option to forward faxes to an e mail address Server Use this option to forward faxes to a specified server location Refer to Using Fax Forward on page 83 for instructions...

Page 80: ...umber To enter more fax numbers press OK when Yes is highlighted and repeat the steps You can add up to 10 destinations When you have finished entering fax numbers press the left right arrows to select No at the Another No prompt and press OK 6 Load originals and press Start to start storing the scanned original data into memory If using the document glass to scan more than one original select Yes...

Page 81: ...e Load another original and press OK When you have finished select No at the Another Page prompt The machine returns to Ready mode The display reminds you that you are in Ready mode and that a delayed fax is set Adding Documents to a Delayed Fax You can add additional documents to the Delayed Fax job which is saved in memory 1 Load the originals to be added and select the fax settings required 2 P...

Page 82: ...e control panel 2 Press Menu on the control panel 3 Press the up down arrows to highlight Priority Send and press OK 4 Enter the number of the receiving fax machine and press OK You can select speed dial numbers or a group dial number using the Address book button For details see Address Book on page 86 5 Enter the job name you want and press OK If you do not want to assign a name skip this step F...

Page 83: ...Forward and press OK 4 Select the option required Fax a Press the up down arrows to highlight Fax and press OK b Press the up down arrows to highlight Send Forward and press OK c Press the up down arrows to highlight On and press OK d Enter the fax number to which faxes are to be sent and press OK E mail a Press the up down arrows to highlight E mail and press OK b Press the up down arrows to high...

Page 84: ...light On and press OK d Enter your e mail address and press OK e Enter the e mail address to which faxes are to be sent and press OK Server a Press the up down arrows to highlight Server and press OK b Press the up down arrows to highlight Receive Forward and press OK c Press the up down arrows to highlight On and press OK Deactivating Fax Forward Follow the steps below to deactivate the Fax Forwa...

Page 85: ...to use and press OK You can activate secure receive mode without setting a password but this will not protect your faxes Re enter the password to confirm it and press OK When a fax is received in secure receive mode your machine stores it in memory and shows Secure Receive to let you know that a fax has been received Deactivating Secure Receive Mode 1 Press Fax on the control panel 2 Press Menu on...

Page 86: ... a Speed Dial Number 1 Press Fax on the control panel 2 Press Address Book on the control panel 3 Press the up down arrows to highlight New Edit and press OK 4 Press the up down arrows to highlight Speed Dial and press OK 5 Enter a speed dial number between 1 and 200 and press OK If an entry is already stored in the number you choose a message is displayed To start over with another speed dial num...

Page 87: ...l 2 Press Address Book on the control panel 3 Press the up down arrows to highlight New Edit and press OK 4 Press the up down arrows to highlight Group Dial and press OK 5 Enter a group dial number between 1 and 200 and press OK If an entry is already stored in the number you choose the display shows a message to allow you to change it 6 Enter the name you want and press OK For details on how to e...

Page 88: ... the number Searching Sequentially 1 Press Fax on the control panel 2 Press Address Book on the control panel 3 Press the up down arrows to highlight Search Dial and press OK 4 Press the up down arrows to highlight Group Dial and press OK 5 Press the up down arrows to highlight All and press OK 6 Press the up down arrows until the name and number you want highlights You can search upwards or downw...

Page 89: ...rows until the name you want highlights and press OK Or enter the first letters Press the up down arrows until the name you want highlights and press OK 7 Press OK when Yes highlights to confirm the deletion 8 Press Stop to return to Ready mode Printing the Address Book You can check your Address Book settings by printing a list 1 Press Fax on the control panel 2 Press Address Book on the control ...

Page 90: ...e drop down list box 4 Select OK The Fax Options screen displays 5 Select the Add button to add new recipients either by directly typing names and fax numbers or by adding names from the relevant address book 6 Select the quality required for the fax either Standard or Fine 7 If you want to add a cover page to your fax check the Use Cover Page checkbox and complete the cover page information field...

Page 91: ...age as it would normally If your machine detects a fax tone on the line it automatically starts to receive the fax Notes If you have set your machine to this mode and your answering machine is switched off or no answering machine is connected to EXT socket your machine automatically goes into Fax mode after a predefined number of rings If your answering machine has a user selectable ring counter s...

Page 92: ... set up DRPD you will need another telephone line at your location or someone available to dial your fax number from outside For information about setting up DRPD refer to Setting up DRPD Mode on page 168 Receiving Faxes in Memory Since your machine is a multi tasking device it can receive faxes while you are making copies or printing If you receive a fax while you are copying or printing your mac...

Page 93: ...iver To access the many printer drivers which can be used with your machine refer to the Drivers CD or download the latest versions from the Xerox website at www xerox com This chapter includes Printing using Windows on page 94 Xerox Easy Printer Manager EPM on page 113 Wireless Setting Program WorkCentre 3325DNI on page 114 SetIP on page 116 Printing using Macintosh on page 117 Printing using Lin...

Page 94: ...wireless printer using the typical or custom method For further information refer to the System Administrator Guide Local Printer A local printer is a printer directly attached to your computer using a printer cable such as a USB cable If your printer is attached to a network refer to Networked Printer on page 96 Note If the New Hardware Wizard window appears during the installation procedure sele...

Page 95: ...nstall the local printer If your printer is not already connected to the computer the Connect Device screen will appear After connecting the printer select Next Note If you don t want to connect the printer at this time select Next and then No on the following screen Then the installation will start and a test page will not be printed at the end of the installation ...

Page 96: ...o install the software on each computer on the network 1 Make sure that the printer is connected to your network and powered on For details about connecting to the network refer to the System Administrator Guide 2 Insert the supplied CD ROM into your CD ROM drive The CD ROM should automatically run and an installation window appears If the installation window does not appear select the Start butto...

Page 97: ...the printer Note For custom install instructions refer to the System Administrator Guide 5 After the installation is finished select Finish If your printer is connected to the network a Test Print page will be printed If the Test Print operation is successful continue on to Print Procedure on page 102 in this document If the print operation failed refer to Troubleshooting on page 188 ...

Page 98: ...matically run and an installation window appears If the installation window does not appear select Start and then Run Type X Setup exe replacing X with the letter which represents your drive and select OK If you use Windows Vista select Start All programs Accessories Run and type X Setup exe Note If the AutoPlay window appears in Windows Vista select Run Setup exe in Install or run program field a...

Page 99: ...llowing window will appear 7 Connect the printer and select Next If you don t want to connect the printer at this time select Next and then No on the following screen Then the installation will start and a test page will not be printed at the end of the installation Note The installation window that appears in this User Guide may differ depending on the printer and interface in use ...

Page 100: ... select Next and skip to step10 10 If the test page prints out correctly select Yes If not select No to reprint it 11 Select Finish Wireless Printer WorkCentre 3325DNI When you connect your printer to a network you must first configure the TCP IP settings for the printer After you have assigned and verified the TCP IP settings you are ready to install the software on each computer on the network 1...

Page 101: ...ton and then Run Type X Setup exe replacing X with the letter which represents your drive and select OK If you use Windows Vista select Start All programs Accessories Run and type X Setup exe If the AutoPlay window appears in Windows Vista select Run Setup exe in Install or run program field and select Continue in the User Account Control window 3 Select Install Software 4 Select Wireless Setup an...

Page 102: ...connected to the network a Test Print page will be printed If the Test Print operation is successful continue on to Print Procedure on page 102 in this document If the print operation failed refer to Troubleshooting on page 188 For more information refer to the System Administrator Guide Print Procedure Documents can be printed from your computer using the printer drivers supplied The printer driv...

Page 103: ... confirm your selections 5 Select OK to print your document Basic Tab The Basic Tab provides selections for the print mode to use and options to adjust how the document appears on the printed page These options include orientation settings quality settings layout options and double sided printing settings Note Some options may be unavailable depending on your printer model and configuration Print ...

Page 104: ...e Enter the date and time to print the job in the pop up screen Printing a Secure or Saved Job At the machine 1 Press the Job Status button on the control panel 2 Use the up down arrows to select Saved Jobs and press OK 3 Use the up down arrows to highlight the job you want to print and select OK Select Release and select OK If the job is passcode protected enter the passcode you set in the print ...

Page 105: ... sided Printing You can print on both sides of a sheet of paper Before printing decide how you want your document oriented Printer Default If you select this option this feature is determined by the settings made on the control panel of the printer None The document is printed single sided Long Edge This is the conventional layout used in book binding Short Edge This is the type often used with ca...

Page 106: ...age From the Cover Options drop down list select either No Covers Front Cover Back Cover or Front and Back Cover From the Options drop down list select whether the cover s are to be Blank or Preprinted 1 Sided Printed or 2 Sided Printed From the Source drop down list select the paper tray that contains the paper for the covers From the Type drop down list select the type of paper for the covers Tr...

Page 107: ...s checkbox to have all text in your document print in solid black regardless of the color it appears on the screen Advanced Use this option to set font options True Type fonts can be downloaded as Outline or Bitmap Images or printed as Graphics Select the Use Printer Fonts option if the fonts do not require downloading and the printer fonts should be used Toner Save Selecting this option extends t...

Page 108: ...Printing using Windows Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 108 Advanced Tab You can select Advanced output options for your document such as watermarks or overlay text ...

Page 109: ...When the First Page Only box is checked the watermark prints on the first page only 3 Select the watermark options You can select the font name style size or shade from the Font Attributes section and set the angle of the watermark from the Message Angle section 4 Select Add to add the new watermark to the list 5 When you have finished editing select OK Editing a Watermark 1 Select Edit from the W...

Page 110: ... OK on the Advanced tab page 7 Select OK in the main Print window 8 An Are you Sure message displays Select Yes to confirm Using a Page Overlay 1 Select the required overlay from the Overlay drop down list box If the overlay file you want does not appear in the overlay list select the Edit button and Load Overlay and select the Overlay file If you have stored the overlay file you want to use in an...

Page 111: ...nabled only when the HDD is installed This feature protects the printing information even though the data is sent over the network When the Job Encryption checkbox is checked the printing data is encrypted and transmitted to the machine The HDD is used to decrypt the printing data before it is printed Earth Smart Tab The Earth Smart Tab provides options to decrease the amount of energy and paper u...

Page 112: ...imulator This area of the Earth Smart Tab shows a visual representation of the estimated energy and paper savings based on the selections made Xerox Tab This tab provides version and copyright information as well as links to drivers and downloads supplies ordering and the Xerox website ...

Page 113: ...hine settings into one location Xerox Easy Printer Manager conveniently combines device settings as well as printing scanning environments settings actions Scan to PC and Fax to PC All of these features provide a gateway to conveniently use Xerox devices For information about using the Easy Printer Manager refer to the Xerox WorkCentre 3315DN 3325DN 3325DNI Utilities Guide available on Xerox com ...

Page 114: ...reless Setting program that was automatically installed with the printer driver to configure the wireless settings To open the program 1 Select Start Programs or All Programs Xerox Printers Xerox WorkCentre 3325 Wireless Setting Program 2 Connect the machine to your computer using the USB cable Note During installation the printer needs to be temporarily connected using the USB cable 3 Select Next...

Page 115: ...e machine is connected to the computer with the USB cable the program searches for WLAN data Note It may be necessary to select the program again before this screen appears 5 When the search is complete the wireless Network Setting Information is displayed 6 If you want to configure the settings select Next ...

Page 116: ...lowing you to select a network interface and manually configure the addresses for use with the TCP IP protocol This program is on the software CD that comes with your printer For information on using the SetIP program refer to the Xerox WorkCentre 3315DN 3325DN 3325DNI Utilities Guide available on Xerox com ...

Page 117: ...enu and select Print 5 Choose the number of copies you want and indicate which pages you want to print 6 Select Print Changing Printer Settings You can use advanced printing features provided by your machine Open an application and select Print from the File menu The machine name which appears in the printer properties window may differ depending on the machine in use Except for the name the compo...

Page 118: ...is option Printing Multiple Pages on one Sheet You can print more than one page on a single sheet of paper This feature provides a cost effective way to print draft pages 1 Open an application and select Print from the File menu 2 Select Layout from the drop down list under Orientation In the Pages per Sheet drop down list select the number of pages you want to print on one sheet of paper 3 Select...

Page 119: ...operating you can check the error from the Smart Panel You can also launch Smart Panel manually For Mac OS 10 5 Select Print Fax from System Preferences Open Printer Queue of a printer Utility For Mac OS 10 6 Select Print Fax from System Preferences Open Printer Queue of a printer Printer Setup Utility Open Printer Utility ...

Page 120: ...ows you to set the print resolution paper source and destination 5 Select Apply to apply the changes and close the Properties window 6 Select OK in the LPR GUI window to start printing The Printing window appears allowing you to monitor the status of your print job Printing Files You can print many different file types on your machine using the standard CUPS utility directly from the command line ...

Page 121: ... vice versa while in use you must re configure the machine port in this tab Driver This option allows you to view or select another machine driver By selecting Options you can set the default device options Jobs This option shows the list of Print jobs Select Cancel job to cancel the selected job and select the Show completed jobs check box to see previous jobs on the job list Classes This option ...

Page 122: ... and C for Cancel General Tab Paper Size Set the paper size as A4 Letter or other paper sizes according to your requirements Paper Type Choose the type of the paper Options available in the list box are Printer Default Plain and Thick Paper Source Select from which tray the paper is used By default it is Auto Selection Orientation Select the direction in which information is printed on a page Dupl...

Page 123: ...5DNI User Guide 123 Unit Change the units to points inches or centimeters Printer Specific Settings Tab Select various options in the JCL and General frames to customize various settings These options are specific to the printer and depend on the PPD file ...

Page 124: ...Printing using Unix Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 124 ...

Page 125: ...ties to give you more room for storing documents For information about setting up and enabling the USB Port refer to the System Administrator Guide This chapter includes Inserting the USB Memory Device on page 126 Scanning to USB Memory Device on page 127 Printing from USB Memory Device on page 128 Managing USB Memory on page 129 ...

Page 126: ... only an authorized USB memory device with an A plug type connector Use only an USB memory device with metal shielded connector 2 Insert the USB memory device into the USB memory port on your machine CAUTIONS Do not remove the USB memory device while it is in use If your USB memory device has certain features such as security settings and password settings your machine may not automatically detect...

Page 127: ... configuration 1 Load the documents to be scanned either face down on the document glass or face up into the automatic document feeder 2 Insert a USB Memory Device into the USB memory port on your machine The USB menu automatically displays Note When in Power Save mode the machine will not recognize when a USB Memory Device is inserted into the USB port Press any button to restore the machine to a...

Page 128: ...memory device 1 Insert a USB memory device into the USB memory port on your machine 2 Press the up down arrows to highlight Print from USB and press OK Your machine automatically detects the device and reads data stored on it 3 Press the up down arrows until the folder or file you want highlights and press OK If you see in the front of a folder name there are one or more files or folders in the se...

Page 129: ... folders in the selected folder If you selected a file the display shows the size of the file for about 2 seconds If you selected a folder press the up down arrows until the file you want to delete highlights and press OK 5 To delete the file press the up down arrows to highlight Yes and press OK 6 Press Stop to return to Ready mode Formatting a USB Memory Device 1 Insert a USB memory device into ...

Page 130: ...Managing USB Memory Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 130 ...

Page 131: ...wser Entering the IP Address of the machine as the URL Universal Resource Locator in the browser provides direct access to the machine over the internet or intranet For detailed setup information refer to the System Administrator Guide This chapter includes Using CentreWare Internet Services on page 132 Status on page 133 Jobs on page 134 Print on page 137 Address Book on page 138 Properties on pa...

Page 132: ...2 168 100 100 3 Press Enter to view the Home page The CentreWare Internet Services options for your machine are displayed Note To find the IP Address of your machine print a configuration report For instructions refer to Information Pages on page 157 Home Page The Internet Services Home page provides information about your machine and access to the CentreWare Internet Services options The Home Pag...

Page 133: ...achine and see the status of the print cartridge The Usage Counters page allows you to view the number of impressions faxes and scans sent by the machine In the Current Settings menu information about the machine setup and network information can also be viewed The Print Information page allows you to print the configuration report address book completed jobs list and other documents about the mac...

Page 134: ...ar 2 Press Enter 3 Click on the Jobs icon The available folders are displayed By default the Default Public folder is available to store scanned images 4 To create a new folder click on the Add Folder button 5 Enter the name of your folder in the Folder Name area 6 Enter the owner of your folder in the Owner area 7 To create a private folder click the Private Folder checkbox A private folder requi...

Page 135: ...d by the device The Job Name Status User Date of completion Paper Size and Page Count are shown for each job Stored Print Stored Print allows you to access and print your jobs which have been saved on the device To Store a job on the device 1 Select a document to store and select file print 2 Select the 3325 printer driver 3 Select Save and Print from the Print Mode menu To print your Stored Job 1...

Page 136: ...rmation message is displayed select Yes to delete the Secure Print Job Your Secure Print job is deleted Secure Received Fax Allows you to access and print your Secure Fax jobs which have been received at the device To print your Secure Received Fax Job 1 At the Internet Services Jobs screen select Secure Received Fax 2 Select your job and click Print Your document will be printed at the device To ...

Page 137: ...llowing file formats can be printed from the Job Submission page PDF PCL PostScript Plain Text PRN files Large print jobs need adequate space on your hard drive when printing through Internet Services 1 At your Workstation open the web browser and enter the IP Address of the machine in the Address Bar 2 Press Enter 3 Select the Print icon The Print Options page displays 4 Select the number of copi...

Page 138: ...al To add a new Individual in the Address Book 1 At your Workstation open the web browser and enter the IP Address of the machine in the Address Bar 2 Press Enter 3 Click Address Book 4 Click Individual if not already selected 5 Click Add 6 Enter name speed dial number e mail address and fax number as required 7 Click Apply Delete an Individual Address Book Entry 1 In the Address Book area click t...

Page 139: ...ddress Book page 9 Select Apply to save the changes The Add window is displayed 10 Select an individual address from the left window and click on the arrow to add the individual to the new group The address is shown in the right window Continue adding the individuals required 11 When all the individuals have been added to the group select Apply The E mail Groups Address Book page is displayed Note...

Page 140: ...Enter 3 Select the Address Book icon 4 Select the Fax Groups link 5 Select the Add Group button 6 Enter a name in the Group Name field 7 Select the required Speed Dial number Click the box to select Add Individuals after Group Created 8 Click Apply to save the changes and return to the Fax Groups Address Book page Note If an address book is already established you may be warned that duplicate entr...

Page 141: ...talling and setting up the machine These are usually protected by a user name and password and should only be changed by your System Administrator For information about all the Properties options refer to the System Administrator Guide Note The Properties tab only appears when the administrator is logged in or when the CWIS Access Control has been disabled ...

Page 142: ... contains information about the firmware version of your product and contact information for your System Administrator Links are also provided to the Xerox website for downloading the Printer Drivers and User Guides ordering supplies accessing Technical Support or registering your machine ...

Page 143: ... information about the different types of stock and stock sizes that can be used on your machine available paper trays and the types of stock and sizes supported by each tray This chapter includes Loading Paper on page 144 Setting Paper Size and Type on page 148 Media Specifications on page 150 ...

Page 144: ...ssary paper jams and misfeeds do not remove paper from its packaging until required Loading Paper Tray 1 and Paper Tray 2 optional The paper level indicator on the front of tray 1 and the optional tray 2 shows the amount of paper currently left in the tray When the tray is empty the indicator is completely lowered as shown in the illustration shows full shows empty Using the instructions provided ...

Page 145: ...setting the paper type and size on the control panel refer to Setting Paper Size and Type on page 148 Note The settings made from the printer driver on your computer override the settings on the control panel Using the Bypass Tray The bypass tray is located on the front of your machine It can be closed when not in use making the product more compact Use the bypass tray to print transparencies labe...

Page 146: ...ck should be under the Maximum Fill line indicated by the symbol 5 When printing from your computer ensure you select the Select Paper button to specify the correct paper size color and type Not confirming the paper details may result in printing delays For information about setting the paper type and size on the control panel refer to Setting Paper Size and Type on page 148 Note The settings made...

Page 147: ...ed by the symbol 5 Open the rear door and leave the door open during printing 6 When printing from your computer ensure you press the Select Paper button to specify the correct paper size color and type Not confirming the paper details may result in printing delays For information about setting the paper type and size on the control panel refer to Setting Paper Size and Type on page 148 Note The s...

Page 148: ...tions 3 Press the up down arrows to highlight Paper Setup and press OK 4 Press the up down arrows to highlight Paper Size and press OK 5 Press the up down arrows to select the paper tray you want and press OK 6 Press the up down arrows to select the paper size you want 7 Press OK to save the selection 8 Press Stop to return to Ready mode If you want to use special sized paper select a custom paper...

Page 149: ...eypad Refer to Accessing the Setup Options on page 154 for instructions 3 Press the up down arrows to highlight Paper Setup and press OK 4 Press the up down arrows to highlight Paper Source and press OK 5 Press the up down arrows to highlight Copy Tray or Fax Tray and press OK 6 Press the up down arrows to select the paper tray you want 7 Press OK to save the selection 8 Press Stop to return to Re...

Page 150: ...nvelopes Only use the special media recommended for use in laser printers To prevent special media such as transparencies and label sheets from sticking together remove them from the exit tray as they are printed Place transparencies on a flat surface after removing them from the machine Do not leave the special media in the bypass tray for long periods of time Dust and dirt may accumulate on them...

Page 151: ... lb 70 to 90 g m O O O O Thick 24 to 28 lb 91 to 105 g m O O O O Thicker 43 to 58 lb 164 to 220 g m X X O X Thin 16 to 18 lb 60 to 70 g m O O O O Cotton 20 to 24 lb 75 to 90 g m X X O X Colored 20 to 24 lb 75 to 90 g m X X O X Preprinted 20 to 24 lb 75 to 90 g m X X O X Recycled 19 to 24 lb 70 to 90 g m O O O O Transparency A4 Letter only 37 to 39 lb 138 to 146 g m X X O X Labels 32 to 40 lb 120 t...

Page 152: ...pes 3 88 x 7 5 inches 98 4 x 190 5 mm DL Envelopes 4 33 x 8 66 inches 110 x 220 mm C5 Envelopes 6 38 x 9 02 inches 162 0 x 229 mm C6 Envelopes 4 49 x 6 38 inches 114 x 162 mm No 10 Envelopes 4 12 x 9 5 inches 105 x 241 mm Types Supported Weights Tray 1 Tray 2 Bypass Tray Duplex Unit Plain 19 to 24 lb 70 to 90 g m O O O X Thick 24 to 28 lb 91 to 105 g m O O O X Thicker 43 to 58 lb 164 to 220 g m X ...

Page 153: ...will save you time when using the machine Note Some options may be unavailable depending on your machine configuration This chapter includes Machine Status Menu on page 154 Machine Information on page 155 Toner Level on page 156 Information Pages on page 157 Feature Defaults on page 159 Print Setup on page 165 Fax Setup on page 166 System Setup on page 170 Network Settings on page 178 Local Drive ...

Page 154: ...anel 2 Press the up down arrows to highlight the required option Press OK 3 If necessary enter the Administrator s Password using the keypad The default is 1111 Note You may have to press the 1 key several times to enter the 1 After entering a character press the Right arrow to enable the next character to be entered or wait 2 seconds between presses Continue entering characters until the full pas...

Page 155: ...or enter the correct information using the keypad 5 Press OK to save the selection 6 Continue customizing the Machine Information defaults as required then press Stop to return to Ready mode Option Description Settings Model The printer model number Printer Name The user entered name for the printer DNS Name The assigned DNS Name IP Address The assigned IP address IPv6 Address The assigned IPv6 ad...

Page 156: ...ntrol panel 2 Press the up down arrows to highlight Toner Level and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions A graphical depiction of the level of toner remaining is indicated 3 Press Stop to return to Ready mode ...

Page 157: ... confirmation report showing whether a transmission was successful how many pages were sent and other transmission details Note You can set up your machine to automatically print a Send Report after each fax job See Fax Setup on page 166 Fax Sent This report shows information on the faxes you have recently sent Note You can set the machine to automatically print this report every 50 communications...

Page 158: ...ges as required then press Stop to return to Ready mode Stored Jobs Prints jobs currently stored on the HDD Completed Jobs Prints a list of completed jobs Net User Auth Prints users and their IDs who logged into the Domain Usage Counter This list shows the total number of impressions black Impressions and maintenance impressions which have been made on the machine It also shows the total number of...

Page 159: ...Status on the control panel 2 Press the up down arrows to highlight Feature Defaults and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions 3 Press the up down arrows to highlight Copy Defaults and press OK The following Copy Defaults options and settings are available Note indicates the factory default settin...

Page 160: ...rmal Darken 1 to 5 Contrast Adjusts the contrast between dark and light areas of the original More 1 to 5 Normal Less 1 to 5 Original Type Use this option to set the default Original Type setting for Copy jobs Text Text Photo Photo Layout Use this option to set the default Layout setting for Copy jobs Normal 2 Up 4 Up ID Copy Poster Copy Clone Copy Book Copy 3325DN DNI only Booklet Creation 3325DN...

Page 161: ...K If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions 3 Press the up down arrows to highlight Scan Defaults and press OK 4 Press the up down arrows to highlight USB FTP or SMB and press OK Margin Shift Allows you to create a binding margin on the page The image can be adjusted up or down on the page and or shifted to th...

Page 162: ...ginal Type for Scan jobs Text Text Photo Photo Resolution Use this option to select the default Resolution for Scan jobs 100 dpi 200 dpi 300 dpi Output Color Use this option to select the default Output Color setting for Scan jobs Color Grayscale Black and White File Format USB Use this option to select the default File Format for USB Scan jobs JPEG BMP Single TIFF Multi TIFF PDF File Format FTP a...

Page 163: ...ired and press OK to save the selection 6 Continue customizing the E mail Defaults as required then press Stop to return to Ready mode Option Description Settings Original Size Use this option to select the default Original Size setting for E mail jobs A4 A5 B5 Letter Legal Executive Folio Oficio Original Type Use this option to select the default Original Type for E mail jobs Text Text Photo Phot...

Page 164: ...t the option required and press OK 5 Press the up down arrows to highlight the setting required and press OK to save the selection 6 Continue customizing the Fax Defaults as required then press Stop to return to Ready mode Option Description Settings Lighten Darken Use this option to select the default Lighten Darken setting for Fax jobs Lighten 1 to 5 Normal Darken 1 to 5 Contrast Adjusts the con...

Page 165: ...setting required and press OK to save the selection 5 Continue customizing the Print Defaults as required then press Stop to return to Ready mode Option Description Setting Orientation Selects the direction in which information is printed on the page Portrait is printed on the long edge vertically and Landscape horizontally Portrait Landscape Quantity Sets the default quantity Default setting 1 99...

Page 166: ... the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions 4 Press the up down arrows to highlight Sending and press OK The following Sending options and settings are available Note indicates the factory default setting Option Description Settings Redial Times You can specify the number of redial attempts If you enter 0 the machine will not red...

Page 167: ...iving and press OK The following Receiving options and settings are available Note indicates the factory default setting Image TCR Enables or disables the printing of a transmission report with a reduced image of the first page of the fax that was sent On Off Dial Mode Sets the dialling mode to either tone or pulse Note May not be available in some regions Tone Pulse Toll Save Sends faxes at a pre...

Page 168: ...eduction When receiving a fax containing pages longer than the paper loaded in the paper tray the machine can reduce the size of the image to fit the size of the paper loaded in the machine Note With this feature set to Off the image will be divided and printed actual size on two or more pages On Off Discard Size Discards a specific length from the end of the received fax 00 30 20 Junk Fax Setup A...

Page 169: ...call your fax number again to verify that the machine answers with a fax tone Then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the EXT socket Auto Report You can set the machine to print a report with detailed information about the previous 50 communication operations including tim...

Page 170: ...n Settings Machine ID Use this option to enter a name for your machine ID Machine Fax No Use this option to enter the fax number for your machine Fax Date Time When you set the time and date they are used in delay fax and delay print options and printed on reports Note If the machine s power is cut off you need to reset the correct time and date once the power has been restored 00 00 0000 MDY 00 0...

Page 171: ...ngs 15 Sec 30 Sec 60 Sec 120 Sec 180 Sec Job Timeout Sets the elapsed time before the printing the last page of a print job that does not end with a command to print the page 15 300 sec 15 Configuration Page Enables a report detailing all the machine settings to be printed On Off Altitude Adjustment The xerographic process used in your machine to make prints is affected by air pressure Air pressur...

Page 172: ...lect Letter in the printer driver the machine prints on A4 paper and vice versa On Off Paper Mismatch Determines whether to disregard the paper mismatch error or not If Off is selected the machine continues to print even if the paper mismatches On Off Toner Save Activating this mode extends the life of your print cartridge and reduces costs Some loss of print quality may occur On Off Import Settin...

Page 173: ...r s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions 3 Press the up down arrows to highlight Paper Setup and press OK The following Paper Setup options and settings are available Note indicates the factory default setting Option Description Settings Paper Size This is the most common paper size that will be used in the machine and is the size the machine ...

Page 174: ...using the keypad Refer to Accessing the Setup Options on page 154 for instructions 3 Press the up down arrows to highlight Sound Volume and press OK Paper Type Sets the type of paper in the tray Tray 1 Tray 2 Plain Thick Thin Recycled Cardstock Bond Archive Bypass Tray Plain Thick Thin Cotton Color Preprinted Recycled Transparency Labels Cardstock Bond Archive Thicker Paper Source Sets the paper t...

Page 175: ...ows to highlight Maintenance and press OK The following Maintenance options and settings are available Note indicates the factory default setting Option Description Settings Key Sound Use to set if the beep sound is On or Off when a key is pressed Off On Alarm Sound Turns the alarm sound On or Off With this option set to On an alarm tone sounds when an error occurs or fax communication ends On Off...

Page 176: ... Displays the serial number of the machine Serial No Ram Disk 3315DN Model only Allocates part of the Ram Disk to the job storage area Enable Disable 32 64 MB Option Description Settings All Settings Clears all of the data stored in memory and resets all of your settings to the factory default Clear Yes No Fax Setup Clears all Fax Setup settings and restores all of the fax options to the factory d...

Page 177: ...own arrows to highlight System Setup and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions 3 Press the up down arrows to highlight Image Overwrite and press OK 4 Press the up down arrows to highlight Enable or Disable and press OK If Enable is selected press OK to confirm Overwrite Now 5 Press Stop to return ...

Page 178: ...Press the up down arrows to highlight the setting required and press OK to save the selection Option Description Settings TCP IPv4 Select appropriate protocol and configure parameters to use the network environment DHCP BOOTP Static TCP IPv6 Select appropriate protocol and configure parameters to use the network environment IPv6 Activate DHCPv6 Config Ethernet Speed Configure the network transmiss...

Page 179: ...Network Settings Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 179 5 Continue customizing the Network Setting options as required then press Stop to return to Ready mode ...

Page 180: ... up down arrows to highlight the setting required and press OK to save the selection 5 Continue customizing the Local Drive options as required then press Stop to return to Ready mode Options Description Settings Local Drive Feature Enables or disables the local drive feature This feature allows you to scan to or print from the Local Drive Folders can be created within the Internet Services Local ...

Page 181: ...Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 181 11 General Care and Troubleshooting This chapter includes General Care on page 182 Troubleshooting on page 188 Further Assistance on page 221 ...

Page 182: ... pages or when the life span of the cartridge has expired The machine will display a message when the print cartridge needs to be replaced Only replace the cartridge when a message instructs you to do so or when instructed by a Xerox representative To replace the print cartridge follow the instructions provided within this guide or with the consumable WARNING When replacing consumables DO NOT remo...

Page 183: ...l be used in this should be in controlled office temperature and humidity conditions The print cartridge should remain in its original unopened package until installation If the original packaging is not available cover the top opening of the cartridge with paper and store in a dark cabinet Opening the cartridge package prior to use dramatically shortens its operating life When the print cartridge...

Page 184: ...s into place 10 Close the front door Make sure that the door is securely closed Checking the Supplies Life 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight Toner Level and press OK The level of toner remaining is indicated on the status bar 3 Press Stop to return to Ready mode Cleaning the Machine WARNING When cleaning the machine do NOT use organic or strong che...

Page 185: ...s 1 Use a lint free cloth lightly dampened with Xerox Anti Static or general cleaning fluid or another suitable non abrasive glass cleaner to clean the document glass and the constant velocity transport glass 2 Wipe away any residue with a clean cloth or paper towel 3 Use a lint free cloth lightly dampened with water Xerox cleaning fluid or Xerox film remover to clean the under side of the automat...

Page 186: ...nt cartridge out and place it on a clean flat surface CAUTIONS To prevent damage to the print cartridge do not expose it to light for more than a few minutes Cover it with a piece of paper if necessary Do not touch the green surface on the underside of the print cartridge Use the handle on the cartridge to avoid touching this area 4 With a dry lint free cloth wipe away any dust and spilled toner f...

Page 187: ... correct position until it locks into place Close the front door 6 Plug in the power cord and turn the machine on Moving the Machine When moving the machine do not tilt or turn it upside down as the inside of the machine may become contaminated with toner which can cause damage to the machine or adversely affect print quality When moving the machine make sure at least two people are holding the ma...

Page 188: ...el If Check Status still appears repeat the procedure 5 If the problem cannot be resolved power off and on and try the job again If the problem persists call for service When you call for service provide the service representative with the contents of the display message Status Wireless LED The color of the Status Wireless LED located on the control panel indicate s the machine s current status Th...

Page 189: ...er 1 Press the release latch on the left side of the machine 2 Open the front door 3 Pull the print cartridge out Orange Blinking A minor error has occurred and the machine is waiting for the error to be corrected Check the display message When the problem is resolved the machine resumes The print cartridge is near its estimated end of life Prepare a new cartridge for replacement You may temporari...

Page 190: ... the cartridge into the opening in the machine 6 Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it is fully pushed into place 7 Close the front door Ensure that the door is securely closed Automatic Document Feeder Jams When an original gets jammed while passing through the automatic document feeder a warning...

Page 191: ...eder cover 3 Gently remove the jammed paper from the automatic document feeder If you see no paper in this area go to the next step 4 If necessary use two hands to raise the duplex cover and pull any jammed originals gently out of the document feeder If you see no paper in this area go to the next step ...

Page 192: ...s 6 Lift the automatic document feeder and gently pull out any jammed original Close the automatic document feeder 7 Reload the removed pages back into the automatic document feeder and press the Start button to resume the job Paper Jams Tips for Avoiding Paper Curls 1 Open the rear door ...

Page 193: ... Paper Tray 2 optional on page 144 Do not overload the tray Ensure that the paper level is below the paper capacity mark on the inside of the tray Do not remove paper from the tray while your machine is printing Flex fan and straighten paper before loading Do not use creased damp or highly curled paper Do not mix paper types in a tray Use only recommended print media See Media Types on page 151 En...

Page 194: ...ve when you pull or if you do not see the paper in this area check the area around the print cartridge Refer to Inside the Machine on page 196 5 Insert tray 1 back into the machine until it snaps into place Printing automatically resumes Optional Paper Tray 2 1 Pull out paper tray 2 2 Remove the jammed paper from the machine If the paper does not move when you pull it or if you do not see the pape...

Page 195: ...nd out 5 Insert the trays back into the machine Printing automatically resumes Bypass Tray 1 If the paper is not feeding properly pull the paper out of the machine 2 Press the release latch on the left side of the machine and open then close the front door 3 Re load the bypass tray to resume printing ...

Page 196: ...r by gently pulling it straight out 3 Replace the print cartridge Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place Close the front door Printing automatically resumes Output Area 1 Press the release latch on the left side of the machine and open then close the front door The jammed paper is ...

Page 197: ...see the paper go to step 1 in the next section otherwise close the rear cover Printing automatically resumes Duplex Unit Area If the duplex unit is not inserted correctly a paper jam may occur To avoid paper jams make sure that the duplex unit is inserted correctly with the edges of the unit aligned with the feed grooves on the inside of the machine The duplex unit is located at the rear of the ma...

Page 198: ... the duplex unit is fully pushed in 5 If paper is still jammed go to the next step 6 Open the rear door If you see the jammed paper pull down the pressure levers on each side about 90 degrees and remove the paper as shown in the illustration 7 Close the rear door Printing automatically resumes Error Messages Use the following information to solve problems on the machine Some messages may not appea...

Page 199: ...network administrator DHCP problem DHCP has a problem Switching to Auto IP There is a problem with the network Check your network environment or contact your network administrator Door is open Close it The front door or fuser door is not securely latched Close the front door until it locks into place Close the fuser door until it locks into place Enter Again Your entry was incorrect Input the corr...

Page 200: ...again Or turn the ECM mode on See Fax Setup on page 166 Mail Size Error Mail exceeds than server support The mail size is larger than the supported size by SMTP server Divide your mail or reduce the resolution Mail Size Error One Page is Too Large Single page data exceeds the configured mail size Reduce the resolution and try again Memory Full The memory is full Press the left right arrows to high...

Page 201: ...in paper Once the paper is removed from the document output tray the printer resumes printing Paper Empty in yyy Paper is empty in yyy Load paper There is no paper in the tray Load paper in the tray See Loading Paper Tray 1 and Paper Tray 2 optional on page 144 Paper Jam in MPT Paper has jammed in the Bypass Tray area Clear the jam See Paper Jams on page 192 Paper Jam in tray 1 Paper has jammed in...

Page 202: ...rn the power switch off and on If the problem persists call for service Toner is empty Toner is empty Replace with new one The print cartridge has reached the end of its lifespan The printer stops printing Replace the print cartridge See Replacing the Print Cartridge on page 183 Toner is Low Toner is Low Order new one Only a small amount of toner is left in the print cartridge The print cartridge ...

Page 203: ...ine cannot communicate the optional tray 2 Check the cable connecting the machine and the optional tray 2 If the problem persists call for service Condition Suggested Solutions Paper jams during printing Clear the paper jam See Paper Jams on page 192 Paper sticks together Check the maximum paper capacity of the tray See Media Specifications on page 225 Make sure that you are using the correct type...

Page 204: ...e left side of the machine and open the front door remove the print cartridge and any debris Reinsert the print cartridge Transparencies stick together in the paper exit Use only transparencies specifically designed for laser printers Remove each transparency as it exits from the machine Envelopes skew or fail to feed correctly Ensure that the paper guides are against both sides of the envelopes T...

Page 205: ...able and reconnect it The connection cable between the computer and the machine is defective If possible attach the cable to another computer that is working properly and print a job You can also try using a different machine cable The port setting is incorrect Check the Windows printer setting to make sure that the print job is sent to the correct port If the computer has more than one port make ...

Page 206: ... driver help screen The paper size and the paper size settings do not match Ensure that the paper size in the printer driver settings matches the paper in the tray Or ensure that the paper size in the printer driver settings matches the paper selection in the software application settings you use The machine prints but the text is wrong garbled or incomplete The machine cable is loose or defective...

Page 207: ...Print As Image from the Acrobat printing options It will take longer to print when you print a PDF file as an image The print quality of photos is not good Images are not clear The resolution of the photo is very low Reduce the photo size If you increase the photo size in the software application the resolution will be reduced Before printing the machine emits vapor near the output tray Using damp...

Page 208: ...e or install more memory Refer to the System Administrator Guide A PostScript error page prints The print job may not be PostScript Make sure that the print job is a PostScript job Check to see whether the software application expected a setup or PostScript header file to be sent to the machine The optional tray is not selected in the driver The printer driver has not been configured to recognize ...

Page 209: ...l software from the printer s startup group then restart Windows Re install the printer driver General Protection Fault Exception OE Spool 32 or Illegal Operation messages appear Close all other applications reboot Windows and try printing again Fail To Print A printer timeout error occurred messages appear These messages may appear during printing Just keep waiting until the machine finishes prin...

Page 210: ... the port assigned to your machine In the Selected port pane you can see if the port is occupied by some other application If this is the case you should either wait for completion of the current job or press the Release port button Check if your application has a special print option such as oraw If oraw is specified in the command line parameter then remove it to print properly For Gimp front en...

Page 211: ... press Drivers Make sure that a driver with a name corresponding to your machine s name is listed in the window Ensure the port is not busy Since functional components of the machine printer and scanner share the same I O interface port simultaneous access of different consumer applications to the same port is possible To avoid possible conflicts only one of them at a time is allowed to gain contr...

Page 212: ...om the Acrobat printing options It will take longer to print when you print a PDF file as an image The document has printed but the print job has not disappeared from the spooler in Mac OS X10 3 2 Update your MAC OS to OS X 10 3 3 or higher Some letters are not displayed normally during the cover page printing Mac OS cannot create the font during the cover page printing The English alphabet and nu...

Page 213: ...pecks The paper may not meet specifications for example the paper may be too moist or rough See Media Guidelines on page 150 The transfer roller may be dirty Clean the inside of your machine See Internal Areas on page 186 The paper path may need cleaning See Internal Areas on page 186 Dropouts If faded areas generally rounded occur randomly on the page A single sheet of paper may be defective Try ...

Page 214: ...ernal Areas on page 186 Check the paper type and quality See Media Guidelines on page 150 Remove the print cartridge and then install a new one See Replacing the Print Cartridge on page 183 Vertical repetitive defects If marks repeatedly appear on the printed side of the page at even intervals The print cartridge may be damaged run a few prints through the machine and if you still have the problem...

Page 215: ...perly Check the paper type and quality Both high temperature and humidity can cause paper curl See Media Guidelines on page 150 Turn the stack of paper over in the tray Also try rotating the paper 180 degrees in the tray If the job is simplex use the rear door as the output location For instructions refer to Using the Rear Door on page 44 Wrinkles or creases Ensure that the paper is loaded properl...

Page 216: ...er Voids Character voids are white areas within parts of characters that should be solid black If you are using transparencies try another type of transparency Because of the composition of transparencies some character voids are normal You may be printing on the wrong surface of the paper Remove the paper and turn it around The paper may not meet paper specifications See Media Specifications on p...

Page 217: ...inal use Darkness in Copy feature to lighten the background of your copies See Select the Features on page 33 If there are no defects on the original clean the scanner unit See Internal Areas on page 186 If the defect occurs when using the automatic document feeder clean the CVT glass using a lint free cloth See Document Glass and Constant Velocity Transport CVT Glass on page 185 Copy image is ske...

Page 218: ...up in the automatic document feeder There may not be enough available memory to hold the document you want to scan Check that the machine cable is connected properly Make sure that the machine cable is not defective Switch the cable with a known good cable If necessary replace the cable Check that the scanner is configured correctly Check scan setting in the Xerox Scan Assistant or the application...

Page 219: ...lugging in another phone The numbers stored in memory do not dial correctly Make sure that the numbers are stored in memory correctly Print an Address Book list See Information Pages on page 157 The original does not feed into the machine Make sure that the paper is not wrinkled and you are inserting it in correctly Check that the original is the right size not too thick or thin Make sure that the...

Page 220: ...g the Machine on page 184 The machine dials a number but the connection with the other fax machine fails The other fax machine may be turned off out of paper or cannot answer incoming calls Speak with the other machine operator and ask her him to solve out the problem Faxes do not store in memory There may not be enough memory space to store the fax If the display indicating the memory status show...

Page 221: ...ntrol panel 2 Press the up down arrows to highlight Machine Information and press OK 3 Press the up down arrows to highlight Serial Number and write down your machine s serial number 4 Press Stop to return to Ready mode The serial number is also located on the inside of the front door on the machine Printing a Machine Report You can print the machine s information and job report 1 Press Machine St...

Page 222: ...Further Assistance Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 222 ...

Page 223: ...Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 223 12 Specifications This chapter includes Machine Specifications on page 224 Electrical Specifications on page 227 Feature Specifications on page 228 ...

Page 224: ...x 422 x 417 mm Machine Weight Net with consumables 36 49 lbs 16 55 kg 31 7 lbs 14 37 kg Access From the front and back From the front and back Speed Simplex Up to 37 ppm on Letter Up to 35 ppm on A4 Up to 33 ppm on Letter Up to 31 ppm on A4 Speed Duplex Up to 18 ppm on Letter Up to 17 ppm on A4 Up to 16 ppm on Letter Up to 15 ppm on A4 First Copy Out Time Less than 10 seconds from document glass F...

Page 225: ... g m bond paper Paper Weights 16 43 lb 60 to 163 g m Paper Sizes Length min 8 3 max 14 inches 210 356 mm Width min 4 13 max 8 5 inches 105 216 mm 8 5 x 11 inches 8 5 x 14 inches 8 5 x 13 inches ISO B5 176 x 250mm JIS B5 182 x 257mm Oficio A4 A5 A6 Executive 7 25 x 10 5 inches 184 2 x 266 7mm Custom Feature Specification Capacity 50 sheets 20 lb 80 g m bond paper 5 sheets transparencies 5 envelopes...

Page 226: ...325DNI WorkCentre 3315DN Capacity 50 sheets of 20 lb 80 g m bond paper 50 sheets of 20 lb 80 g m bond paper Paper Weights 12 5 28 lb 50 to 120 g m 16 28 lb 60 to 120 g m Paper Sizes Width 5 6 8 5 inches 142 216mm Length 5 8 14 0 inches 148 356mm Width 5 6 8 5 inches 142 216mm Length 5 8 14 0 inches 148 356mm 2 sided Document Scanning Yes Reversing No Automatic Document Feeder Speed A4 1 1 35 ppm 1...

Page 227: ...re 3315DN 3325DN 3325DNI User Guide 227 Electrical Specifications Feature Specification Frequency 50 60 Hz Electrical Voltage 110 127 VAC 220 240 VAC Average Power Consumption Power Save mode Less than 8 Watts Stand By mode Less than 50 Watts ...

Page 228: ...6 mm Connection Approvals EU EEA certified to TBR21 USA approved to FCC Pt 68 Canada approved to DOC CS 03 Other countries certified to national PTT standards Feature Specification Compatibility Windows PC MAC Linux Speed 35 ppm one sided Letter 33 ppm A4 18 ppm two sided Letter 17 ppm A4 Maximum Print Area 8 5 x 14 inches US Legal 216 mm x 356 mm Print Resolution Up to 1200 x 1200 effective outpu...

Page 229: ...can Feature Feature Specification Maximum Document Width 8 5 inches 216 mm Effective Scan Width 8 2 inches 208 mm Maximum Resolution 600 x 600 dpi TWAIN ISIS Compatible TWAIN WIA Image Compression MH MMR LZW JPEG Scan Mode Mono Text Mono Photo and True Color Grayscale 256 levels ...

Page 230: ...Feature Specifications Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 230 ...

Page 231: ...nd Symbols on page 233 Operational Safety Information on page 234 Basic Regulations on page 238 Copy Regulations on page 242 Fax Regulations on page 245 Material Safety Data on page 248 Product Recycling and Disposal on page 249 Energy Program Compliance on page 251 Environment Health and Safety EH S Contact Information on page 252 ...

Page 232: ...ed to meet strict safety requirements These include safety agency evaluation and certification and compliance with electromagnetic regulations and established environmental standards The safety and environment testing and performance of this machine have been verified using Xerox materials only WARNING Unauthorized alterations which may include the addition of new functions or connection of extern...

Page 233: ...ied with the machine should be followed This WARNING alerts users to areas of the machine where there is the possibility of personal injury This WARNING alerts users to areas of the machine where there are heated surfaces which should not be touched This WARNING alerts users not to perform unauthorized actions that may result in hazardous light exposure ...

Page 234: ...cover of the device If you are not sure that your electrical supply meets the requirements please consult your local power company or a licensed electrician for advice The electrical supply outlet should be installed near the device and should be easily accessible WARNING This device must be connected to a protective earth circuit This device is supplied with a plug that has a protective earth pin...

Page 235: ...device Please contact your local Xerox dealer to arrange relocation of the device to a location outside of your building Always locate the device on a solid support surface not on plush carpet that has adequate strength to support the weight of the machine Always locate the device in an area that has adequate ventilation and room for servicing Always unplug this device from the electrical outlet b...

Page 236: ... power cable from the electrical outlet Ozone Safety Information This device will produce ozone during normal operation The ozone produced is heavier than air and is dependent on copy volume Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits If you need additional information about ozone please ...

Page 237: ... consumables away from the reach of children Never throw toner print cartridges or toner containers into an open flame Product Safety Certification This device is certified by the following Agency using the Safety standards listed This device has been manufactured under a registered ISO9001 Quality system Agency Standard Underwriters Laboratories Inc UL60950 1 2nd Edition USA Canada IEC EN60950 1 ...

Page 238: ...ect the interference by one or more of the following measures Reorient or relocate the receiver Increase the separation between the device and receiver Connect the device into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio television technician for help Any changes or modifications not expressly approved by Xerox could void ...

Page 239: ...viding Environmental Solutions and Reducing Cost Introduction The following information has been developed to assist users and has been issued in relation to the European Union EU Energy Related Products Directive specifically the Lot 4 study on Imaging Equipment This requires manufacturers to improve environmental performance of in scope products and supports the EU action plan on energy efficien...

Page 240: ...er Types This product can be used to print an both recycled and virgin paper approved to an environmental stewardship scheme which complies with EN1 2281 or a similar quality standard Lighter weight paper 60 g m2 which contains less raw material and thus save resources per print may be used in certain applications We encourage you to check if this is suitable for your printing needs ...

Page 241: ...ducts on the market If you wish to set a longer Activation Time or would like to completely deactivate the Power Save Mode please consider that this device may then only switch to a lower energy level after a longer period of time or not at all To learn more about Xerox participation in sustainability initiatives please visit our website at www xerox com about xerox environment enus html Germany B...

Page 242: ...amp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Draft of money drawn by or upon authorized of...

Page 243: ... reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Current bank notes or current paper money 2 Obligations or securities of a government or bank 3 Exchequer bill paper or revenue paper 4 The public seal of Canada or of a province or the seal of a public body or authority in Canada or of...

Page 244: ...sult your solicitor Other Countries Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions Currency notes Bank notes and cheques Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other ne...

Page 245: ... and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this device It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details You may safely connect the machine to the following standard modular jack USOC RJ 11C using ...

Page 246: ...the state public utility commission public service commission or corporation commission for information If your office has specially wired alarm equipment connected to the telephone line make sure that the installation of this Xerox device does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your Telephone Company or a qualified installer Cana...

Page 247: ...of a problem you should contact your authorized local dealer in the first instance This device has been tested to and is compliant with ES203 021 1 2 and 3 and is compliant with R TTE 1999 5 EC a specification for terminal equipment for use on analogue switched telephone networks in the European Economic Area Country codes should be set prior to connecting this device to the network Note Although ...

Page 248: ... Guide 248 Material Safety Data For Material Safety Data information regarding your printer go to North America www xerox com msds European Union www xerox com environment_europe For the Customer Support Center phone numbers go to www xerox com office worldcontacts ...

Page 249: ...f this equipment in compliance with agreed national procedures In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures EU Battery Directive These symbols on the products and or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household ...

Page 250: ...n These symbols are only valid in the European Union If you wish to discard these items please contact your local authorities or dealer and ask for the correct method of disposal Note for the Battery Symbol This wheeled bin symbol may be used in combination with a chemical symbol This establishes compliance with the requirements set out by the Directive ...

Page 251: ...ARK are registered United States trademarks The ENERGY STAR Office Equipment Program is a team effort between U S European Union and Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction machines personal computers and monitors Reducing device energy consumption helps combat smog acid rain and long term changes to the climate by decre...

Page 252: ...EH S Contact Information For more information on Environment Health and Safety in relation to this Xerox device and supplies please contact the following customer help lines USA 1 800 828 6571 Canada 1 800 828 6571 Europe 44 1707 353 434 Device safety information is also available on the Xerox website www xerox com about xerox environment ...

Page 253: ...ecifications 226 B Back button 13 Background Suppression 37 Basic Regulations 238 Basic Tab 103 Billing Counters 26 155 Book Center 38 Book Copy 37 40 Booklet Creation 37 41 Border Erase 38 Broadcast Send 79 Buttons 12 Bypass Tray 8 145 195 Extension 8 Width Guides 8 C Calling for Service 30 221 Canada Regulations 238 Cancel button 13 Cancel Job 79 Canceling a Delayed Fax 81 Care 181 Caring for yo...

Page 254: ...ure Receive 85 Deactivating Fax Forward 84 Default Paper Size 171 Defaults Clear Settings 176 Copy 27 159 E mail 27 163 Fax Setup 27 Machine Settings 170 Maintenance 175 Network Settings 28 178 Paper Settings 173 Scan 27 161 Sound Settings 174 System Setup 28 170 Delay Send 79 80 Delayed Fax Add Page 79 Cancelling a Job 81 Delete a Group Dial 140 Deleting an Address Book Entry 88 Deleting an Image...

Page 255: ...Fax 73 74 Add Page 79 Address Book 76 86 Answering Machine 91 Cancel a Job in Memory 79 Confirmation 77 Contrast 78 Deactivate Secure Receive 85 Deactivating Fax Forward 84 Delay Send 79 80 Delete Address Book Entry 88 DRPD mode 91 Editing a Group Dial Number 87 Enter the Number 76 Fax Forward 79 Forward 83 Group Dial 87 Group Dial Numbers 88 Job Status 77 Keypad Dial 76 Lighten Darken 78 Manual D...

Page 256: ...net Services 132 I ID Card Copy 37 39 IEEE 1284 Parallel Connector Optional 9 Image Manager 61 Information 25 Information Pages 25 157 Inserting a Pause 14 Inserting the USB Memory Device 126 Inside the Machine 196 Install Printer Software 94 Internal Areas 186 Internet Services 131 Create a Group Address in the Address Book 139 File Download 137 Home Page 132 Jobs 134 Print 137 Properties 141 Sta...

Page 257: ...hine 58 Scanning with USB Connection 58 Toner Save Mode 118 Macintosh Printing Features 118 Graphics 117 Paper 118 Resolution 117 Macintosh Problems 212 Maintenance 175 182 236 Maintenance Safety Information 236 Making Copies 31 32 Managing USB Memory 129 Manual Dial 76 Manual Dial com 13 Manual Receive 91 Margin Shift 38 Material Safety Data 248 Media 143 Media Output Locations 23 Media Specifica...

Page 258: ...er Save 171 Power Saver button 13 Power Switch 9 Preparing Paper for Loading 144 Print 93 2 sided 105 Advanced Tab 108 Basic Tab 103 Earth Smart Tab 111 Easy Printer Manager 113 File Download 137 Font Text 107 Graphics Tab 107 Install Software 94 Layout Options 104 Linux 120 Linux Printer Properties 120 Local Printer 94 Macintosh 2 Sided 118 Macintosh Graphics 117 Macintosh Layout 117 Macintosh N ...

Page 259: ...eiving Faxes 91 Answering Machine 91 DRPD Mode 91 Manual Receive 91 Receiving Faxes in Memory 92 Receiving Secure Faxes 85 Redialing 76 Reduce Enlarge 36 Reducing Background 37 Regulations 231 Canada 238 Copy 242 European Union 239 Fax 245 FCC Regulations United States 238 Turkey RoHS Regulation 241 United States 238 Relocating your Machine 187 Remote Fax Number 76 Replaceable Consumable 29 182 Re...

Page 260: ...ps 153 Fax Auto Report 169 Size of Original 36 Small Original 38 Smart Key Addresses 71 SMB 45 Software 16 Solving Problems 188 Sound Settings 174 Special Media 151 Specifications 223 226 Bypass Tray 225 Connection Approvals 228 Electrical 227 Electrical Voltage 227 Fax 228 Features 228 Image Compression 229 Machine 224 Machine Configurations 224 media 225 Output Modules 226 Power Consumption 227 ...

Page 261: ... Port 8 USB Port 125 Deleting an Image File 129 Formatting 129 Inserting the Device 126 Memory Management 129 Memory Status 129 Print 128 Scan 127 Using Group Dial Numbers 88 Using Stop 35 67 77 Using the Bypass Tray 145 Using the Machine 7 V Viewing the USB Memory Status 129 W Watermark 109 WEEE Directive 2002 96 EC 249 WIA Driver 57 Windows Printing 94 Windows Problems 209 Wireless Setting Progr...

Page 262: ...Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 262 ...

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