Fax
WorkCentre
®
5945/5955
160
User Guide
Deleting Faxes Stored in the Local Mailbox (Embedded Fax)
Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax
machines that are connected to the telephone network.
Note:
This option must be made available by your System Administrator.
If Authentication or Accounting has been enabled on your device you may have to enter login
details to access the Fax features.
Mailboxes are areas of device memory where incoming faxes are stored or from which outgoing
faxes can be polled (retrieved). Mailboxes enable you to store all received fax documents until it is
convenient to retrieve them, or store fax documents in a mailbox for polling.
Mailboxes are set up by your System Administrator, at least one mailbox must be set up before this
feature can be used. Up to 200 mailboxes can be set up. To receive faxes in your mailbox you must
give the sender your mailbox number. To retrieve a fax from your mailbox you must know your
mailbox number - you can also set a passcode for your mailbox.
Use a mailbox passcode to ensure fax documents are secure and can only be accessed by
authorised users. The passcode is a 4 digit number.
Note:
If the mailbox has been set up with a passcode of 0000 then any combination of numbers,
including no numbers, can be entered as the passcode to gain access to the mailbox.
Note:
Polling is where a fax is not sent to a recipient but is saved on the originating device. When
the recipient is ready to receive the fax they contact (poll) the device and request the fax.
Use the Delete Local Mailbox Documents option to erase the faxes stored in your mailbox.
1. Press
the
Clear All
button on the control panel to cancel any previous programming selections.
2. Press
the
Services Home
button.
3. Select
the
Fax
button on the touch screen.
4. Select
Fax Options
tab.
5. Select
the
Mailboxes
button.
6. Select
the
Delete Local Mailbox Documents
button.
7. Select
the
Mailbox Number entry field
and enter the mailbox number, between 001 and 200.
8. If required, select the
Mailbox Passcode entry field
and enter the 4 digit mailbox passcode.
9. Select
the
OK
button.
10. To clear all the documents in the chosen mailbox, select
Delete All Documents
from the menu.
A confirmation screen is displayed, select
Delete All
.
11. Press the
Job Status
button on the device control panel to view the job list and check the status
of the job.
More Information
Sending a Fax to a Remote Mailbox (Embedded Fax)
Storing a Fax in a Local Mailbox (Embedded Fax)
Printing Faxes Stored in the Local Mailbox (Embedded Fax)
Using a User ID to Log In at the Device
Explaining the Fax Options
Using Internet Services to find System Administrator Contact Details
www.xerox.com/support.
Summary of Contents for WorkCentre 5945
Page 1: ...Version 1 0 July 2014 Xerox WorkCentre 5945 5955 Multifunction Printer User Guide ...
Page 26: ...Safety and Regulations WorkCentre 5945 5955 24 User Guide ...
Page 78: ...Getting Started WorkCentre 5945 5955 76 User Guide ...
Page 300: ...Scan WorkCentre 5945 5955 298 User Guide ...
Page 556: ...E Mail WorkCentre 5945 5955 554 User Guide ...
Page 646: ...Internet Services WorkCentre 5945 5955 644 User Guide ...
Page 672: ...Machine and Job Status WorkCentre 5945 5955 670 User Guide ...
Page 680: ...Feature Installation WorkCentre 5945 5955 678 User Guide ...
