Xerox WorkCentre PE16, User Manual

Page 1: ...WorkCentre PE16 LASER MULTIFUNCTION 4 IN 1 MFP User s Guide...

Page 2: ...d options This manual is provided for information purposes only All information included herein is subject to change without notice Xerox Corporation is not responsible for any damages direct or indir...

Page 3: ...g Paper 1 11 Making Connections 1 14 Turning the Machine On 1 16 Changing the Display Language and Country 1 17 Setting Language 1 17 Setting Country 1 17 Setting the Paper Type and Size 1 18 Using th...

Page 4: ...y 3 8 Setting the Paper Type and Size for the Bypass Tray 3 10 Chapter 4 COPYING Loading Paper for Copying 4 2 Making Copies on the Document Glass 4 2 Making Copies from the Automatic Document Feeder...

Page 5: ...5 12 Using Watermarks 5 13 Using an Existing Watermark 5 13 Creating a Watermark 5 14 Editing a Watermark 5 15 Deleting a Watermark 5 15 Using Overlays 5 16 What is an Overlay 5 16 Creating a New Page...

Page 6: ...TROUBLESHOOTING Clearing Document Jams 8 2 Input Misfeed 8 2 Exit Misfeed 8 3 Roller Misfeed 8 3 Clearing Paper Jams 8 4 In the Paper Feed Area 8 4 In the Paper Exit Area 8 5 In the Fuser Area or Aro...

Page 7: ...ier Specifications A 3 Printer Specifications A 4 Facsimile Specifications A 5 Paper Specifications A 6 Overview A 6 Supported Sizes of Paper A 6 Guidelines for Using Paper A 7 Paper Specifications A...

Page 8: ...by persons walking on them 9 Do not overload wall outlets and extension cords This can diminish performance and may result in the risk of fire or electric shock 10 Do not allow pets to chew on the AC...

Page 9: ...ny human access to laser radiation above a Class I level during normal operation user maintenance or prescribed service condition WARNING Never operate or service the printer with the protective cover...

Page 10: ...r nearest Xerox dealer Power Saver This machine contains advanced energy conservation technology that reduces power consumption when it is not in active use When the machine does not receive data for...

Page 11: ...adio TV technician for help CAUTION Change or modifications not expressly approved by the manufacturer responsible for compliance could void the user s authority to operate the equipment Canadian Radi...

Page 12: ...for determining whether you have overloaded the line Installing several types of equipment on the same telephone line may result in problems making and receiving telephone calls especially ringing wh...

Page 13: ...you install surge protectors for both the power and the telephone lines Surge protectors can be purchased from your dealer or telephone and electronic specialty stores When programming emergency numb...

Page 14: ...nics Co Ltd representative EC Certification Certification to 1999 5 EC Radio Equipment Telecommunications Terminal Equipment Directive FAX This Xerox product has been self certified by Xerox for pan E...

Page 15: ...ulded plug WARNING If you cut off the moulded plug get rid of it straight away You cannot rewire the plug and you may receive an electric shock if you plug it into a socket IMPORTANT WARNING You must...

Page 16: ...xv...

Page 17: ...een British and American English British English American English Re dialling Re dialing Colour Color Emphasise Emphasize Recognise Recognize Organise Organize Authorise Authorize Cancelling Canceling...

Page 18: ...functions This chapter gives you step by step instructions for setting up your machine This chapter includes Unpacking Understanding the Component Location Installing the Toner Cartridge Loading Paper...

Page 19: ...e power cord and the telephone line cord may differ according to your country s specifications The CD ROM contains software the user s guides and the Adobe Acrobat Reader program You should use the te...

Page 20: ...GETTING STARTED 1 3 1 2 Remove the packing tape from the front back and sides of the machine Tape...

Page 21: ...well ventilated and away from direct sunlight or sources of heat cold and humidity Do not set the printer close to the edge of your desk or table Clearance Space Front 482 6 mm enough space so that t...

Page 22: ...onents of your machine Front View Document Guides Document Input Tray Document Output Tray Control Panel see page 1 7 Paper Tray Front Cover Paper Level Indicator Bypass Tray Automatic Document Feeder...

Page 23: ...GETTING STARTED 1 6 Rear View AC Power Cord Connector Parallel Connector Power Switch USB Connector Telephone Connector Rear Output Slot Face up Rear Cover...

Page 24: ...es such as Clone Collation Auto fit 2 side N up multiple pages on a sheet and Poster copying Makes a copy smaller or larger than the original Selects the number of copies 2 Displays the current status...

Page 25: ...o multiple destinations Allows you to store frequently dialed fax numbers using a one or two digit speed dial or group number for automatic dialling and edit the stored numbers Allows you to print a P...

Page 26: ...t cover 2 Remove the starter toner cartridge from its bag Gently roll the cartridge to distribute the toner Thoroughly rolling the cartridge will assure the maximum copies per cartridge 3 Slide the to...

Page 27: ...STARTED 1 10 4 Close the front cover NOTE When the toner cartridge needs to be replaced the indicator turns on and the Toner Empty message appears on the display To replace the toner cartridge see pa...

Page 28: ...paper only For printing a PC file you can use many different sizes of paper The paper tray is preset for using Letter sized paper To load a stack of Letter sized paper 1 Pull open the paper tray 2 Pu...

Page 29: ...r guides For details see page 1 13 5 Pay attention to the paper limit mark on the left inside wall of the tray Paper overloading may cause paper jams 6 Slide the paper tray back in After you load pape...

Page 30: ...he paper tray 1 Pressing and unlatching the guide lock slide the paper length guide out completely to extend the paper tray to its full length 2 After inserting paper into the tray slide in the guide...

Page 31: ...paper width guide far enough to cause the materials to warp If you do not adjust the paper width guide it may cause paper jams Making Connections 1 Plug the supplied telephone line cord into the LINE...

Page 32: ...connector on your machine NOTES You only need to connect one of the cables mentioned above Do not use the parallel and the USB cables at the same time If you are using a USB cable you must be running...

Page 33: ...r switch to turn the machine on Warming Up Please Wait appears on the display indicating that the machine is now on To view your display text in another language see below CAUTIONS The fusing areas at...

Page 34: ...Press the scroll button or until the language you want appears on the display 5 Press Enter to save the selection 6 To return to Standby Mode press Stop Clear Setting Country 1 Press Menu until Machin...

Page 35: ...The display shows Paper Setting on the top line and the first menu item Paper Type on the bottom line 2 Press Enter to access the menu item 3 Use the scroll button or to find the paper type you are u...

Page 36: ...e printer properties See page 5 20 Power Save Mode The power save mode allows your machine to reduce power consumption when it is not in actual use You can turn this mode on by selecting the length of...

Page 37: ...h of time for which the scan lamp waits after a scan job is completed before it switches to the power save mode 1 Press Menu until Machine Setup appears on top line of the display 2 Press the scroll b...

Page 38: ...hapter gives you information for installing the supplied software You must install the software to use your machine as a printer and a scanner This chapter includes Printer Driver Features System Requ...

Page 39: ...ntation and media type number of copies Table below lists a general overview of features supported by your printer drivers Feature Printer Driver Win9x Me Win2000 XP NT4 0 Toner Save Y Y Y Print quali...

Page 40: ...Windows XP Home edition or Professional Minimal Requirements Disk space 120 MB for installation Memory 64 MB CPU Pentium II 233 or higher Required software Internet Explorer 4 01 Recommended Disk spa...

Page 41: ...efore installing software from the CD NOTE Windows 95 and Windows NT 4 0 do not support USB connection 1 Switch on the PC and start Windows NOTE If a window appears concerning New Hardware select Canc...

Page 42: ...w the on screen instructions to complete the software installation NOTE For more information about printing refer to the Printing chapter of this Guide 8 For Windows 95 98 eject the CD after re start...

Page 43: ...INSTALLING SOFTWARE 2 6 NOTES...

Page 44: ...er introduces you to the basics of selecting print materials and loading them into your machine This chapter includes Selecting Print Materials Selecting an Output Location Loading Paper in the Paper...

Page 45: ...250 YES 1 YES 1 YES 1 YES 1 YES 1 YES 1 YES 1 Envelopes No 9 98 4 x 225 4 3 88 x 8 88 No 10 104 8 x 241 3 4 13 x 9 5 DL 110 x 220 4 33 x 8 66 C5 162 x 229 6 38 x 9 02 C6 114 x 162 4 49 x 6 38 B5 176...

Page 46: ...pecifications on page A 6 Use only well constructed envelopes with sharp well creased folds DO NOT use envelopes with clasps and snaps DO NOT use envelopes with windows coated lining self adhesive sea...

Page 47: ...rinkled bubbled or otherwise damaged NOTE Do not use Carbonless paper and Tracing paper They could make smell of chemicals and damage your printer Selecting an Output Location The machine has two outp...

Page 48: ...for most print jobs Printing to the Rear Output Slot Face up Using the rear output slot paper comes out of the machine face up Printing from the Bypass tray to the rear output slot provides the strai...

Page 49: ...ned when you access this area 2 If you do not want to stack the printed pages on the rear output slot close the rear cover The pages stack on the front output tray Loading Paper in the Paper Tray The...

Page 50: ...ator of the bar is lowered To load paper pull open the paper tray and load paper with the print side face down You can load letterhead paper with the design side face down The top edge of the sheet wi...

Page 51: ...s and other custom sized materials can be printed with this printer The minimum size is 76 by 127mm 3 0 by 5 0 in and the maximum size is 216 by 356mm 8 5 by 14 in Acceptable print materials are plain...

Page 52: ...t they may tear while exiting the machine For envelopes load a sheet with the flap side face down and with the stamp area on the top left side 2 Adjust the paper guide to the width of the print materi...

Page 53: ...o set the paper size for the Bypass tray 1 Press Menu The display shows Paper Setting on the top line and the first item Paper Type on the bottom line 2 Press Enter to access the menu item 3 Use the s...

Page 54: ...or copying documents This chapter includes Loading Paper for Copying Making Copies on the Document Glass Making Copies from the Automatic Document Feeder Setting Copy Options Using Special Copy Featur...

Page 55: ...whether you are printing faxing or copying For further details see page 1 11 for loading in the paper tray and page 3 8 for loading in the Bypass tray Making Copies on the Document Glass 1 Lift and o...

Page 56: ...pying with the cover open 4 Customise the copy settings including number of copies copy size the contrast and the image type by using the control panel buttons See Setting Copy Options on page 4 6 To...

Page 57: ...n paper wrinkled or creased paper curled or rolled paper torn paper Remove all staples and paper clips before loading documents Make sure any glue ink or correction fluid on the paper is completely dr...

Page 58: ...t and image type by using the control panel buttons See Setting Copy Options on page 4 6 To clear the settings use the Stop Clear button 4 If necessary you can use special copy features such as Collat...

Page 59: ...e LED labeled with the selected mode turns on You can choose from the following contrast modes Lighten works well with dark print Normal works well with standard typed or printed documents Darken work...

Page 60: ...splay 2 Use Reduce Enlarge or the scroll button or to find the size setting you want 3 Press Enter to save the selection To fine tune the size of copies 1 Press Reduce Enlarge 2 Press Reduce Enlarge o...

Page 61: ...e below Clone Prints multiple image copies from the original document on a single page The number of images is automatically determined by the original image and paper size See page 4 9 Collation Sort...

Page 62: ...ng Copy Options on page 4 6 NOTE You cannot adjust the copy size using the Reduce Enlarge button while the Auto Fit copying is enabled 6 Press Start Copy Fax to begin copying Clone Copying This specia...

Page 63: ...load documents in the ADF 1 Load the documents to be copied in the ADF 2 Press Special 3 Press Special or the scroll button or until Collation displays on the bottom line 4 Press Enter to save the se...

Page 64: ...be copied on the document glass and close the cover 2 Press Special 3 Press Special or the scroll button or until 2 Side displays on the bottom line 4 Press Enter to save the selection 5 If necessary...

Page 65: ...ing the Reduce Enlarge button for making a 2 or 4 up copy 6 Press Start Copy Fax to begin copying NOTE 2 up copy reduces your original document by 50 4 up copy reduces the document by the following ra...

Page 66: ...e and number of copies can be set to the most frequently used modes When you copy a document the default settings are used unless they are changed by using the corresponding buttons on the control pan...

Page 67: ...after changing them on the control panel 1 Press Menu on the control panel until Copy Setup appears on the top line of the display 2 Press the scroll button or to display Timeout on the bottom line 3...

Page 68: ...r includes Printing a Document Setting Paper Properties Printing Multiple Pages on One Sheet of Paper N Up Printing Printing a Reduced or Enlarged Document Fitting Your Document to a Selected Paper Si...

Page 69: ...plays It may look slightly different depending on your application The basic print settings are selected within the Print window These settings include the number of copies and print range 3 To take a...

Page 70: ...page spreadsheet style If you want to rotate the page in 180 degrees select Rotate 180 Degrees 5 From the Paper tab select the paper source size and type For further details see page 5 7 6 If necessar...

Page 71: ...e printer driver Change all of the print settings available in the software application first and change any remaining settings using the printer driver The settings you change remain in effect only w...

Page 72: ...more than one print job is in the machine s memory you need to press the button once for each job To stop a print job from the Printers folder 1 From the Windows Start menu select Settings 2 Select Pr...

Page 73: ...select it from the Favorites drop down list To delete a favorite setting item select it from the list and click Delete You can also restore the printer driver s default settings by selecting Printer...

Page 74: ...Description Copies Copies allows you to choose the number of copies to be printed You can enter up to 999 Size The Size option allows you to choose the size of paper loaded in the tray If the require...

Page 75: ...ray The Manual Feed source is used when printing to special materials You need to load one sheet at a time into the Bypass Tray See page 3 8 If the paper source is set to Auto Select the machine autom...

Page 76: ...drop down list if necessary Check Print Page Border to print a border around each page on the sheet Print Page Border is enabled only if the pages per sheet is 2 4 9 or 16 5 Click the Paper tab and s...

Page 77: ...from your software application access the printer properties See page 5 2 2 From the Layout tab select Reduce Enlarge on the Type drop down list 3 Enter the scaling rate in the Persentage input box Y...

Page 78: ...ant to check fine details on a small document 1 When you change the print settings from your software application access the printer properties See page 5 2 2 From the Layout tab select Fit to Page on...

Page 79: ...ize document 1 When you change the print settings from your software application access the printer properties See page 5 2 2 From the Layout tab select Poster on the Type drop down list 3 Configure t...

Page 80: ...ant to have large gray letters reading DRAFT or CONFIDENTIAL printed diagonally across the first page or all pages of a document There are several predefined watermarks that come with your machine and...

Page 81: ...dow The preview image is provided so that you can see how the watermark will appear on the printed page When the First Page Only box is checked the watermark is printed on the first page only 4 Select...

Page 82: ...e Current Watermarks list and change the watermark message and the options Refer to Creating a Watermark on page 5 14 4 Click Update to save the changes 5 Click Ok Deleting a Watermark 1 When you chan...

Page 83: ...ed to load preprinted letterhead paper in the machine You need only tell the machine to print the letterhead overlay on your document Creating a New Page Overlay To use a page overlay you must create...

Page 84: ...destination path if necessary The default is C Formover 6 Click Save You can see the name on the Overlay List 7 Click OK or Yes until you complete creating The file is not printed out Instead it is s...

Page 85: ...the Extras tab 4 Select the overlay you want to print from the Overlay drop down list box 5 When the overlay file doesn t appear on the Overlay List click the Edit button and Load Overlay and select t...

Page 86: ...y has been selected the overlay will be automatically printed with your document 7 Click OK or Yes until the printing starts The overlay is downloaded with your print job and printed on your document...

Page 87: ...the setting the sharper the clarity of printed characters and graphics Higher settings may increase time it takes to print a document Toner Save Selecting this option extends the life of your toner ca...

Page 88: ...or darker gray scale images Dark This setting is for finer line width higher definition in graphics and lighter gray scale images When the Darken Text option is checked all text in your document is al...

Page 89: ...d Options continued Property Description 3 True Type Options This option determines what the driver tells the machine about how to image the text in your document Select the appropriate setting accord...

Page 90: ...d select Capture Printer Port 4 Select the port you want check the Reconnect at log on box and then click OK 5 From the Start menu select Settings and then Printers 6 Double click your printer icon 7...

Page 91: ...plorer 2 Open your network folder in the left column 3 Click the shared name 4 For Windows NT 4 0 2000 from the Start menu select Settings and Printers For Windows XP from the Start menu select Printe...

Page 92: ...6 SCANNING This chapter includes TWAIN Scanner Program Scanning Procedure...

Page 93: ...llation of a scanner program A simple TWAIN Scanner program is provided on the software CD provided with themachine For installation instructions please refer to Installing Software on page 2 4 The TW...

Page 94: ...e sliding document guides to the size required 3 Insert the originals neatly into the Automatic Document Feeder face up The first page should be on top with the headings towards the back or left of th...

Page 95: ...e ADF or cover and position the original face down on the Document Glass Align with the registration arrow in the rear left corner 2 Lower the ADF or cover Run the Scan Application Program 1 Start the...

Page 96: ...his chapter provides information for maintaining your machine and the toner cartridge This chapter includes Clearing the Memory Cleaning Your Machine Maintaining the Toner Cartridge Consumables and Re...

Page 97: ...t Fax Setup Restores all of the Fax Setup options to the factory default Fax Feature Cancels all of the scheduled fax jobs in the machine s memory Advanced Fax Restores all of the Advanced Fax setting...

Page 98: ...surfactants containing large amounts of alcohol solvent or other strong substances can discolour or crack the cabinet Cleaning the Outside Clean the cabinet of the printer with a soft lint free cloth...

Page 99: ...from the toner cartridge area and the toner cartridge cavity CAUTION To prevent damage to the toner cartridge do not expose it to light for more than a few minute Cover it with a piece of paper if ne...

Page 100: ...and during the day as needed 1 Slightly dampen a soft lint free cloth or paper towel with water 2 Open the document cover 3 Wipe the surface of the document glass and ADF glass until it is clean and d...

Page 101: ...r To save toner press the Toner Save button on the printer control panel see page 1 19 The button backlight will be lit Using this feature extends the life of the toner cartridge and reduces your cost...

Page 102: ...ish the print quality by redistributing the remaining toner in the cartridge 1 Open the front cover 2 Pull the toner cartridge out and gently roll the cartridge to distribute the toner evenly inside t...

Page 103: ...stage the toner cartridge needs to be replaced The display shows the warning message Toner Empty and the indicator on the control panel turns on 1 Open the front cover 2 Lightly pushing the used cartr...

Page 104: ...cartridge and gently shake it horizontally four or five times to distribute the toner evenly inside the cartridge Save the box and the cover for shipping 4 Slide the new toner cartridge in until it l...

Page 105: ...ify Toner on the bottom line and press Enter 3 Press the scroll button or to change the setting Select On to enable this feature Selecting Off disables this feature 4 Press Enter to save the selection...

Page 106: ...e following items should be replaced after you have printed a specified number of pages To purchase the consumables and replacement parts contact your Xerox dealer or the retailer where you bought you...

Page 107: ...MAINTENANCE 7 12 MEMO...

Page 108: ...OUBLESHOOTING This chapter gives helpful information for what to do if you encounter an error This chapter includes Clearing Document Jams Clearing Paper Jams Clearing LCD Error Messages Solving Probl...

Page 109: ...the remaining documents from the ADF 2 Open the ADF cover 3 Rotate the bushing on one end of the ADF roller toward the ADF and remove the roller from the slot Pull the document gently to the right an...

Page 110: ...the document cover Then load the documents back into the ADF Roller Misfeed 1 Remove the remaining documents from the ADF 2 Open the document cover 3 Turn the release knob so that you can easily seiz...

Page 111: ...s below to clear the jam In the Paper Feed Area 1 Open and close the front cover The jammed paper automatically exits the machine If the paper does not exit continue to Step 2 2 Pull the paper tray op...

Page 112: ...not see the paper in this area skip to the fuser area around the toner cartridge See page 8 7 4 Insert the paper tray into the machine until it snaps into place 5 Open and close the front cover to res...

Page 113: ...of the front output tray Skip to Step 6 3 If there is any resistance and the paper does not move when you pull or if you cannot see the paper in the front output tray open the rear cover 4 Remove the...

Page 114: ...o resume printing In the Fuser Area or Around the Toner Cartridge NOTE The fuser area is hot Take care when removing paper from the machine 1 Open the front cover and pull the toner cartridge out ligh...

Page 115: ...er Jam 0 Paper Jam 1 appears on the display when you try to print using the Bypass tray and the machine does not detect paper due to no paper or improper paper loading Paper Jam 0 Paper Jam 1 also may...

Page 116: ...rint on the A5 sized paper 1 Open the input tray and load paper into the tray as shown below 2 Open the Xerox WorkCentre PE16 Properties window set the paper size to A5 5 8x8 3 in from the Paper tab 3...

Page 117: ...overload the paper tray Ensure that the paper is below the paper capacity mark on the inside wall of the paper tray Do not remove the paper from the tray while your machine is printing Flex fan and s...

Page 118: ...latched Close the cover until it locks into place CRU Fuser Error There is a problem in the fuser unit Unplug the power cord and plug it back in If the problem persists please call for service Heating...

Page 119: ...Delete unnecessary documents retransmit after more memory becomes available or split the transmission into more than one operation No Answer The remote fax machine has not answered after several redi...

Page 120: ...Failure Power has turned off then on and the machine s memory has not been saved You need to start again the job which you were trying to do before the power failure Retry Redial The machine is waiti...

Page 121: ...caused a paper jam clear the paper jam See page 8 4 Paper does not feed into the machine Remove any obstructions inside the machine Paper has not been loaded correctly Remove paper from the tray and...

Page 122: ...o another computer that is working properly and print a job You can also try using a different printer cable The port setting is incorrect Check the Windows printer setting to make sure that the print...

Page 123: ...menu choose Settings and Printers Right click the Xerox WorkCentre PE16 printer icon choose Properties click the Details tab and then choose the Spool Settings button Select the desired spool setting...

Page 124: ...7 7 If necessary replace the toner cartridge The file may have blank pages Check the file to ensure that it does not contain blank pages Some parts such as the controller or the board may be defective...

Page 125: ...cts may indicate that the toner cartridge needs cleaning See Cleaning the Drum on page 7 10 Toner specs The paper may not meet specifications for example the paper is too moist or too rough See Paper...

Page 126: ...lity See Paper Specifications on page A 6 Remove the toner cartridge and install a new one See Installing the Toner Cartridge on page 1 9 Vertical repetitive defects If marks repeatedly appear on the...

Page 127: ...improperly formed and producing hollow images the paper stock may be too slick Try a different paper See Paper Specifications on page A 6 If characters are improperly formed and producing a wavy effec...

Page 128: ...ire repair Contact a service representative Loose toner Clean the inside of the machine See page 7 3 Check the paper type and quality See Paper Specifications on page A 6 Install a new toner cartridge...

Page 129: ...Curl If the printed paper is curl or paper does not feed into the printer Turn over the stack of paper in the input tray Also try rotating the paper 180 in the input tray Condition Suggested solutions...

Page 130: ...u the fax may be faulty A noisy phone line can cause line errors Check your machine by making a copy The toner cartridge may be empty Replace the toner cartridge referring to page 7 8 Some of the word...

Page 131: ...the copy paper is loaded correctly Blank copies print out Ensure that the original is face down on the document glass or face up in the Automatic Document Feeder Image rubs off the copy easily Replace...

Page 132: ...te Check that the USB or parallel cable is connected properly Make sure that the USB or parallel cable is not defective Switch the cable with a known good cable If necessary replace the cable If you a...

Page 133: ...job again The Selected port is currently being used Restart your computer and try again The printer cable may be improperly connected or the power may be off You must use a parallel cable that suppor...

Page 134: ...A SPECIFICATIONS This chapter includes General Specifications Scanner and Copier Specifications Printer Specifications Facsimile Specifications Paper Specifications...

Page 135: ...paper 60 90 g m2 16 24 lb Bypass tray Plain paper Transparencies Labels Card Post card Envelopes 60 120 g m2 16 32 lb Consumables 1 piece toner cartridge system Power requirements 100 127 VAC 50 60 H...

Page 136: ...i Mono and colour Enhanced 4 800 dpi Effective scanning length Platen 293 mm 11 5 in ADF 356 14 in Effective scanning width 8 2 inches 208 mm colour bit depth Internal 24 bit External 24 bit Mono bit...

Page 137: ...lio A5 A6 Bypass tray Letter Legal A4 Folio Executive A5 A6 A6 card Post Card 4x6 HagaKi Envelope 7 3 4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope C6 Envelope B5 Min 76 x 127 mm 3 x 5 in...

Page 138: ...x 3 seconds page Transmission time applies to memory transmission of text data with ECM compression using only ITU T No 1 Chart Scanning speed Platen approx 6 seconds A4 at standard fax resolution mod...

Page 139: ...ts This may be the result of improper handling unacceptable temperature and humidity levels or other variables over which Xerox has no control Before purchasing large quantities of paper insure the pa...

Page 140: ...minimum and maximum paper sizes as listed above 138 to 146 g m2 Labels 120 to 150 g m2 Cards 90 to 163 g m2 Envelopes 75 to 90 g m2 The machine supports a wide range of media sizes See Size Input Sou...

Page 141: ...nd Paper Specifications Paper Output Capacity Category Specifications Acid Content 5 5 pH or lower Caliper 0 094 0 18 mm 3 0 7 0 mils Curl in Ream Flat within 5 mm 0 02 in Cut Edge Conditions Cut with...

Page 142: ...taken not to purchase more paper than can be used in a short time about 3 months Paper stored for long periods may experience heat and moisture extremes which can cause damage Planning is important t...

Page 143: ...trol panel 1 7 copy contrast 4 6 default setting change 4 13 from ADF 4 4 from document glass 4 2 image 4 6 number of pages 4 8 special features 4 8 time out set 4 14 D display language and Country ch...

Page 144: ...18 print 5 8 parallel connect 1 15 poster copy 4 12 print 5 12 power save mode use 1 19 print order set 5 3 print resolution 5 20 printing fitting to a selected paper size 5 11 from Windows 5 2 multi...

Page 145: ...redistribute 7 7 replace 7 8 toner save mode use 1 19 U USB connect 1 15 mode change 8 17 W watermarks use 5 13 Z zoom rate copy 4 7...

Page 146: ...WorkCentre PE16 LASER MULTIFUNCTION 4 IN 1 FAX User s Guide...

Page 147: ...the Fax System 1 12 Changing the Fax Setup options 1 12 Available Fax Setup Options 1 12 Chapter 2 GENERAL FAX FUNCTIONS Sending a Fax 2 2 Preparing Documents for Faxing 2 2 Loading an Original Docume...

Page 148: ...ching Sequentially through the Memory 3 7 Searching with a Particular First Letter 3 7 Printing a Phonebook List 3 8 Chapter 4 OTHER WAYS TO FAX Redialling 4 2 Sending Broadcasting Faxes 4 2 Sending a...

Page 149: ...ING STARTED The following topics are included Control Panel Functions Setting the Machine ID Setting the Date and Time Setting Sounds Setting the Dial Mode Using the Toll Save Mode Setting up the Fax...

Page 150: ...s Clone Collation Auto fit 2 side N up multiple pages on a sheet and Poster copying Makes a copy smaller or larger than the original Selects the number of copies 2 Displays the current status and prom...

Page 151: ...you to store frequently dialed fax numbers using a one or two digit speed dial or group number for automatic dialling and edit the stored numbers Allows you to print a Phonebook list Redials the last...

Page 152: ...ypad NOTE If you make a mistake while entering numbers press the button to delete the last digit 4 Press Enter when the number on the display is correct The display asks you to enter the ID 5 Enter yo...

Page 153: ...e the button labeled with the character you want Press the button until the correct letter appears on the display For example to enter the letter O press 6 labeled with MNO Each time you press 6 the d...

Page 154: ...an access code 9 for example and listen for a second dial tone In such cases you must insert a pause in the telephone number You can insert a pause while you are setting up speed dial numbers To inse...

Page 155: ...date using the number keypad Month 01 12 Day 01 31 Year requires the four digits Hour 01 12 12 hour mode 00 23 24 hour mode Minute 00 59 NOTE The date format may differ from each country You can also...

Page 156: ...ne displays 3 Press the scroll button or to select the other mode and then press Enter to save the selection 4 To return to Standby Mode press Stop Clear Setting Sounds You can control the following s...

Page 157: ...me you can select from Off Low Med and High Setting Off means that the ringer turns off The machine works normally even if the ringer is turned off 4 Press Enter to save the selection The next sound o...

Page 158: ...mode Select Tone if your machine is connected to a tone dial line Select Pulse if the machine is connected to a pulse dial line 4 Press Enter to save the selection To return to Standby Mode press Stop...

Page 159: ...ss Enter 6 Enter the time when the toll save transmission ends using the number keypad 7 Press Enter to save the setting 8 To return to Standby Mode press Stop Clear Once the toll save mode is activat...

Page 160: ...for the option you have selected 4 Press Enter to save the selection The next Fax Setup option appears 5 If necessary repeat steps 2 through 4 6 To return to Standby Mode press Stop Clear Available F...

Page 161: ...ether the transmission was successful how many pages were sent and more The available options are On Off and On Error which prints only when a transmission is not successful Auto Report A report with...

Page 162: ...utside the margin you set it will print on two sheets of paper at the actual size When the document is within the margin and the Auto Reduction feature is turned on the machine reduces the document to...

Page 163: ...2 GENERAL FAX FUNCTIONS The following topics are included Sending a Fax Receiving a Fax...

Page 164: ...led or rolled paper torn paper Remove all staples and paper clips before loading documents in the ADF Make sure any glue ink or correction fluid on the paper is completely dry before loading documents...

Page 165: ...ADF to match the width of the document To fax a document from the document glass 1 Open the document cover 2 Place the document face down on the document glass and align it with the registration guide...

Page 166: ...ocuments that are of a poor quality or contain photographs you can adjust the resolution to produce a higher quality fax 1 Press Resolution 2 By pressing Resolution or the scroll button or you can cho...

Page 167: ...If you need to change the contrast see page 1 13 3 Enter the remote fax phone number using the number keypad You can use one or two digit speed or group dial numbers For details see Chapter 3 Automat...

Page 168: ...sing the number keypad 5 When you hear a high pitched fax signal from the remote fax machine press Start Copy Fax NOTE When you want to cancel the fax job press Stop Clear at any time while sending th...

Page 169: ...immediately goes into the fax reception mode In Tel mode you can receive a fax pressing On Hook Dial you can hear voice or fax tone from the remote machine and then pressing Start Copy Fax on the cont...

Page 170: ...e ringer volume see Setting Sounds on page 1 8 Receiving Manually in the Tel Mode When a fax comes in your machine sounds the ringer and then you can hear a fax tone Press On Hook Dial and then Start...

Page 171: ...GENERAL FAX FUNCTIONS 2 9 2...

Page 172: ...GENERAL FAX FUNCTIONS 2 10...

Page 173: ...3 AUTOMATIC DIALLING The following topics are included Speed Dialling Group Dialling Searching for a Number in the Memory Printing a Phonebook List...

Page 174: ...stored in the location you chose the display shows the number to allow you to change it To start over with another speed dial number press Upper Level 5 Enter the number you want to store using the n...

Page 175: ...one digit speed dial number press and hold the appropriate digit button For a two digit speed dial number press the first digit button and hold the last digit button The corresponding entry s name bri...

Page 176: ...or to display Group Dials on the bottom line and press Enter 4 Press Enter when New displays on the bottom line 5 Enter a group number between 0 and 99 and press Enter 6 Enter a one or two digit speed...

Page 177: ...k or the scroll button or to display Store Edit on the bottom line of the display Press Enter 3 Press the scroll button or to display Group Dials on the bottom line and press Enter 4 Press the scroll...

Page 178: ...display asks you to enter the remote fax number For a one digit group number press and hold the appropriate digit button For a two digit group number press the first digit button and hold the last dig...

Page 179: ...A to Z While searching through the machine s memory you can see that each entry is preceded by one of two letters S for speed dial or G for group dial number These letters tell you how the number is...

Page 180: ...ou can check your automatic dial setting by printing a Phonebook list 1 Press Phonebook 2 Press Phonebook or the scroll button or until Print appears on the bottom line and press Enter A list showing...

Page 181: ...4 OTHER WAYS TO FAX The following topics are included Redialling Sending Broadcasting Faxes Sending a Delayed Fax Sending a Priority Fax Adding Documents To a Scheduled Fax Cancelling a Scheduled Fax...

Page 182: ...u to send a document to multiple locations Documents are automatically stored in the memory and sent to a remote station After transmission the documents are automatically erased from the memory 1 Loa...

Page 183: ...t Copy Fax The document is scanned into the memory before transmission The display shows the memory capacity and the number of pages being stored in the memory For the document loaded on the document...

Page 184: ...o enter the name using the number keypad see Entering Characters Using the Number Keypad on page 1 5 8 Press Enter The display shows the current time and asks you to enter the start time when the fax...

Page 185: ...tions i e when the transmission to station A ends before transmission to station B begins or between redial attempts 1 Load the document s face up into the ADF OR Place a single document face down on...

Page 186: ...ad see Entering Characters Using the Number Keypad on page 1 5 8 Press Enter The document is scanned into the memory before transmission The display shows the memory capacity and the number of pages b...

Page 187: ...display 4 Press the scroll button or to display Add Cancel on the bottom line and press Enter 5 Press Enter when Add Page displays on the bottom line The display shows the last job reserved in the mem...

Page 188: ...on or to display Add Cancel on the bottom line and press Enter 3 Press the scroll button or to display Cancel Job and press Enter The display shows the last job reserved in the memory 4 Press the scro...

Page 189: ...5 ADDITIONAL FEATURES The following topics are included Using the Secure Receiving Mode Printing Reports Using Advanced Fax Settings Using the ControlCentre...

Page 190: ...the bottom line and press Enter 3 Press the scroll button or to display On on the bottom line and press Enter 4 Enter a four digit passcode you want to use using the number keypad and press Enter NOT...

Page 191: ...r Printing Reports Your machine can print reports containing useful information The following reports are available Phonebook List This list shows all of the numbers currently stored in the machine s...

Page 192: ...turned on incoming faxes from those numbers will be blocked This feature recognise the last 6 digits of the fax number set as a remote fax machine s ID Multi Communication Report This report is printe...

Page 193: ...out how the options are currently set print the System Data list For details about printing the list see Printing Reports on page 5 3 Changing Setting Options 1 Press Menu until Advanced Fax appears...

Page 194: ...Copy option allows you to set the machine to print the fax if fax forwarding is completed with no error Toll Save You can set your machine to store your faxes into the memory and send them at the sped...

Page 195: ...a prefix dial number of up to five digits This number dials before any auto dial number is started It is useful for accessing the PABX exchange Stamp RCV Name This option allows the machine to automat...

Page 196: ...gs Advanced Phonebook Information and Firmware Update To exit click the Exit button at the bottom of each tab For further details click the Help button at the bottom of each tab The Settings Tab Click...

Page 197: ...s in your machine and refreshes the ControlCentre with them Downloads the settings made in ControlCentre to your machine Reads the Phonebook entries from the machine to the ControlCentre Downloads the...

Page 198: ...you to check how many scanning printing and jamming are made in your machine The Firmware Update Tab Click the Firmware Update tab to update the firmware of your machine This feature should be used by...

Page 199: ...ocument glass load 2 3 F fax system set advanced settings 5 5 options 1 12 G group dial dialling 3 6 editing 3 5 setting 3 4 M machine ID set 1 4 P paper load 2 7 print Phonebook list 3 8 reports 5 3...

Page 200: ...T toll save mode 1 10 V volume adjust ringer 1 9...

Page 201: ...www Xerox com...