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Xerox Xerox DocuMate 4440, User Manual

The Xerox DocuMate 4440 is a high-performance scanner designed to streamline document management. With its advanced features, this versatile device offers a seamless scanning experience. To make the most out of your scanner, you can easily download the free user manual from our website 88.208.23.73:8080 to learn its functionalities and maximize productivity.

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Xerox DocuMate 4440
User’s Guide

4

Changing the Button Settings   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  52

Selecting Options for One Touch  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  54

Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  57

Scan Settings Tab   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  58

Page Settings tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  59

Advanced Settings tab  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  61

Redaction Settings Tab   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  62

File Formats  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  65

Create Single Image Files  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  65

Image Formats  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  66

Text Formats  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  68

Configure Before Scan   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  70

To Scan Using Configure Before Scan  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Open Scanned Document(s)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  72

Transfer to Storage   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  73

Setting the Folder and Options from One Touch  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  73

Setting the Folder from Windows  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  74

Scanning to Multiple Folders   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  75

Burn to CD-ROM  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  79

Printer or Fax  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  81

PaperPort   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  83

SharePoint   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

SharePoint Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  86

FTP Transfer  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  88

FTP Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  89

SMTP   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  91

SMTP Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  92

Email Applications  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  94

Email Properties  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  95

Text Editors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  96

Text Documents Properties  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  97

Adding Text Editor Applications to One Touch  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  98

Creating an HTML Web Page from Your Scanned Documents   . . . . . . . . . . . . . . . . . . . . . . . 100

Still Image Client   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Image Editors   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Image Documents Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Adding Image Editor Applications to One Touch  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

PDF Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Send to Application  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Scanning to Multiple Destinations   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Summary of Contents for Xerox DocuMate 4440

Page 1: ...Xerox DocuMate 4440 One Touch 4 6 March 2011 05 0816 000 User s Guide ...

Page 2: ...dows is a trademark and SharePoint is a registered trademark of Microsoft Corporation ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc Document Version 05 0816 000 March 2011 All Rights Reserved All other products mentioned herein may be trademarks of their respective companies Information is subject to change without...

Page 3: ...DocuMate 4440 Scanner 19 3 Scanner Setup Unpack and Assemble the Scanner 22 Connect the Scanner Power Cord 25 4 Installation Before You Begin 28 Install the Software and Connect the Scanner 29 Installing the Scanner Driver 31 Connect the USB Cable and Turn on the Power 33 Installing One Touch 35 Register Your Scanner 36 Installing Additional Applications 37 View the User Guides 39 5 Loading Docume...

Page 4: ...om One Touch 73 Setting the Folder from Windows 74 Scanning to Multiple Folders 75 Burn to CD ROM 79 Printer or Fax 81 PaperPort 83 SharePoint 85 SharePoint Link Log Viewer 86 FTP Transfer 88 FTP Link Log Viewer 89 SMTP 91 SMTP Link Log Viewer 92 Email Applications 94 Email Properties 95 Text Editors 96 Text Documents Properties 97 Adding Text Editor Applications to One Touch 98 Creating an HTML W...

Page 5: ...with the TWAIN Interface 139 The Options in the TWAIN Interface 140 8 Scanning from WIA Scan using WIA from Microsoft Paint 144 Fine Tuning Your Scans 146 9 Scanning from ISIS Accessing the ISIS Interface in QuickScan 148 10 Maintenance Safety Precautions 150 Clearing Paper Jams 151 Cleaning the Scanner 152 Replace the ADF Pad Assembly 154 Replacing the Roller Assembly 155 Troubleshooting 159 Erro...

Page 6: ...Xerox DocuMate 4440 User s Guide 6 Canada 171 Other Countries 172 B Compliance Information Product Recycling Disposal 174 USA Canada 174 European Union 174 Energy Star for the USA 175 Index ...

Page 7: ...es Safety Introduction on page 8 Operational Safety Information on page 9 Electrical Information on page 10 Emergency Power Off on page 11 Maintenance Information on page 12 Product Safety Certification on page 13 Environmental Health and Safety Contacts on page 14 ...

Page 8: ...eet strict safety requirements These include safety agency evaluation and certification and compliance with electromagnetic regulations and established environmental standards The safety and environment testing and performance of this product have been verified using Xerox materials only Warning Unauthorized alterations which may include the addition of new functions or connection of external devi...

Page 9: ... relocating equipment Always locate the machine on a solid support surface that has adequate strength to support the weight of the machine Always locate the machine in an area that has adequate ventilation and room for servicing Always unplug this equipment from the electrical outlet before cleaning Note Your Xerox machine is equipped with an energy saving device to conserve power when the machine...

Page 10: ...t place objects on the power cable 8 Do not override or disable electrical or mechanical interlock devices 9 Do not push objects into slots or openings on the machine Electrical shock or fire may result Electrical Supply This product shall be operated from the type of electrical supply indicted on the product s data plate label If you are not sure that your electrical supply meets the requirements...

Page 11: ... the electrical outlet s Contact an authorized Xerox Service Representative to correct the problem The equipment emits unusual odors or makes unusual noises The power cable is damaged or frayed A wall panel circuit breaker fuse or other safety device has been tripped Liquid is spilled into the machine The machine is exposed to water Any part of the machine is damaged ...

Page 12: ... The use of cleaners that are not approved may cause poor performance of the equipment and could cause a dangerous condition 4 Use supplies and cleaning materials only as directed in this manual 5 Do not remove covers or guards that are fastened with screws There are no parts behind these covers that you can maintain or service 6 Do not perform any maintenance procedures unless you have been train...

Page 13: ...s Guide 13 Product Safety Certification This product is certified by the following Agency using the Safety standards listed Agency Standard Underwriters Laboratories Inc UL60950 1 USA CSA 22 2 No 60950 1 Canada TUV IEC 60950 1 ...

Page 14: ...al Health and Safety Contacts Contact Information For more information on Environment Health and Safety in relation to this Xerox product and supplies please contact the following customer help lines USA Canada 1 800 828 6571 Europe 44 1707 353 434 ...

Page 15: ...es What s in the Box on page 16 System Requirements on page 17 Documentation on page 18 The Xerox DocuMate 4440 Scanner on page 19 Your new Xerox scanner can quickly scan stacks of single sided or double sided pages and place their electronic images on your computer ...

Page 16: ...proceeding check the contents of the box If items are missing or damaged contact the dealer where you purchased the scanner Power Supply Power Cord USB Cable Windows Installation Disc Quick Install Guide Technical Support Card Xerox DocuMate 4440 Scanner ADF Pad ...

Page 17: ...ervice Pack 3 for Windows XP and Service Pack 1 for Windows Vista Windows XP Minimum of 512 megabytes MB of internal memory RAM Windows Vista and 7 Minimum of 1 gigabyte GB of internal memory RAM 350 MB minimum of free hard disk space A VGA or SVGA Monitor The recommended settings for your monitor are Color quality of 16 bit or 32 bit Resolution set to at least 800 x 600 pixels Refer to your Windo...

Page 18: ...n scanning configuration and maintenance information PaperPort User s Guide On the Installation Disc contains detailed feature and configuration information for the PaperPort software OmniPage User s Guide On the Installation Disc contains detailed feature and configuration information for the OmniPage software Virtual ReScan User s Guide On the Installation Disc contains detailed feature and conf...

Page 19: ... scan setting for the One Touch buttons Press the up or down arrow to cycle through the settings Duplex button Press to scan double sided documents Simplex button Press to scan single sided documents Status light Power Button Turns the scanner s power off and shows the scanner s status Automatic Document Feeder Feeds documents through the scanner during scanning Output Tray Holds documents after b...

Page 20: ...Xerox DocuMate 4440 User s Guide 20 Power jack Connects the power cord to the scanner Universal Serial Bus USB port Connects the scanner to the computer ...

Page 21: ...Xerox DocuMate 4440 User s Guide 21 3 Scanner Setup This chapter includes Unpack and Assemble the Scanner on page 22 Connect the Scanner Power Cord on page 25 ...

Page 22: ... Assemble the Scanner 1 Remove the scanner from its protective foam and plastic bag 2 Remove any shipping tape from the scanner input tray and output tray 3 Lift the input tray up from the scanner Unfold the input tray extension from the input tray ...

Page 23: ...he scanner body It will snap in place when it is down all the way Make sure the bottom of the tray is down all the way before scanning If the tray isn t fully seated in position paper feeding from the input tray may jam in the scanner 5 Flip open the output tray extension ...

Page 24: ...Xerox DocuMate 4440 User s Guide 24 6 Open the ADF cover and carefully remove any foam particles that may have gotten inside it Close the scanner cover ...

Page 25: ...pply into the power port on the scanner Note Only use the power supply HEG42 240200 7L made by HiTron included with your scanner Connecting any other type of power supply may damage your scanner and will void its warranty 2 Plug the power cord into the power supply and into a wall outlet ...

Page 26: ...Xerox DocuMate 4440 User s Guide 26 ...

Page 27: ...27 4 Installation This chapter includes Before You Begin on page 28 Install the Software and Connect the Scanner on page 29 Register Your Scanner on page 36 Installing Additional Applications on page 37 View the User Guides on page 39 ...

Page 28: ...to proceed Although the messages will differ based on the software your computer is running in each case you should allow the installation to proceed if that option is available Alternatively you can turn off the AntiVirus or AntiSpyware software before installing your scanner but if you do make sure to turn it back on again when installation is finished If you already have a scanner connected to ...

Page 29: ...anguage window opens Click the drop down menu arrow and select the language to use Click OK 4 The disc s Main Menu window opens Note If the disc does not start check the following Make sure the disc drive s door is completely shut Make sure the disc was inserted in the drive in the proper direction label side up To launch the disc manually Open the Windows options for your computer s disc drives D...

Page 30: ...stall Products 6 Make sure the boxes for Scanner Driver and Visioneer One Touch are selected as well as any other applications you want to install 7 Click Install Now Note The software provided with your scanner may differ slightly from the list shown in the window ...

Page 31: ... If you choose not to accept the license agreement the installation will terminate and the scanner driver will not be installed 4 The next window lists the choices of the drivers that you can install for your scanner 5 Select the option that you want then click on Next Full Install TWAIN ISIS and Windows Driver This is the recommended installation It installs all of the scanner drivers so that you...

Page 32: ... when the application is installed Note If you are using Windows version XP or later the Microsoft Windows Image Acquisition WIA driver is always installed regardless of your selection in this window and you can scan using the WIA interface from scanning applications that access this driver 6 A window opens with image quality samples asking you to select an image for your Color Space setting Selec...

Page 33: ...omputer If the plug does not attach easily make sure that you are plugging it in correctly Do not force the plug into either connection 3 Press the Power button on the control panel The status light comes on and flashes indicating that the scanner is receiving power Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run th...

Page 34: ...turn to the Complete the installation by connecting your hardware window To see a quick overview about accessing and navigating the One Touch Button Panel click More 5 Click OK to complete the installation process 6 Click Close on the Installation Complete window to close and exit the driver installer ...

Page 35: ...nt window read the license agreement If you accept the terms select I Agree then click Next If you choose not to accept the license agreement the installation will terminate and One Touch will not be installed 3 Click Close on the Installation Complete window to close and exit the software installer If you selected other software to install from the DVD the installation for that software will auto...

Page 36: ...r for our customer service contact information 1 Open an Internet Explorer window or any other internet browser you have installed on your computer 2 In the web address field type www xeroxscanners com 3 Press Enter on your computer s keyboard or click the option on screen to go to the web address 4 When the Xerox scanners web page loads click on Register Your Product 5 Fill in the registration fo...

Page 37: ...t new pages into an existing file and name your file immediately after scanning From within the PaperPort desktop you can sort your documents and move them between folders as you would through the Windows My Documents folder You can reorder the pages in a PDF file and unstack a document so all the pages are resaved as individual files PaperPort also has some basic image editing options in the Pape...

Page 38: ...certified driver for scanning This software provides an additional method to scan from your scanner The Demo version lets you try the application first At the end of the Kofax VRS software installation you may see the message SVS001 The VRS installation does not install an ISIS driver for the scanner you selected Please install the ISIS driver packaged with your scanner This is not an error please...

Page 39: ...nstallation DVD is a newer version than the one currently installed on your computer 2 Click on View scanner documentation to access the scanner user guide Click on View software documentation to access the user guides for the software applications provided with the scanner For instance the Nuance OmniPage user guide is in this section From either of these user guide windows click on the User guid...

Page 40: ...dobe Reader Use the Adobe Save command to save that User Guide on your computer 4 When you re finished click Main Menu to return to the Main Menu window and click Exit 5 Remove the installation disc and store it in a safe place That s it Installation is finished and your Xerox DocuMate 4440 is ready to scan ...

Page 41: ... as described below you can also scan using the One Touch Button Panel on screen or using a scanning application Note Always remove any staples or paper clips from documents before inserting them into the scanner Staples and paper clips can jam the feed mechanism and scratch the internal components Also remove any labels stickers or Post It notes that may come off during the scanning process and g...

Page 42: ...e scanner this helps to prevent multiple page feeding and paper jams If the edges of the paper are curled or folded flatten them as much as possible Fan the edges of the paper to make sure none of the pages are stuck together 2 Adjust the paper guide for the width of paper and make sure the input and output trays are fully extended ...

Page 43: ...te 4440 User s Guide 43 3 Load the documents face down with their tops into the Automatic Document Feeder 4 You can now scan the documents using the scanner buttons One Touch or one of the other scanning interfaces ...

Page 44: ...ge is then sent to a destination on your computer or network drive See Scanning From One Touch on page 47 One Touch Button Panel Use this scan option when you want to scan from the computer screen Scanning from the on screen One Touch Button Panel is the same as selecting a scanning option on the scanner except you click an icon that represents the function See Scan from the One Touch Button Panel...

Page 45: ... WIA scan settings put the document in the scanner then click the Scan button in the WIA window See Scanning from WIA on page 143 ISIS Interface This option uses the ISIS interface for scanning Select the ISIS scan settings put the document in the scanner then click the Preview Scan button in the ISIS window See Scanning from ISIS on page 147 ...

Page 46: ...Xerox DocuMate 4440 User s Guide 46 ...

Page 47: ... SharePoint on page 85 FTP Transfer on page 88 SMTP on page 91 Email Applications on page 94 Text Editors on page 96 Still Image Client on page 101 Image Editors on page 103 PDF Applications on page 106 Send to Application on page 109 Scanning to Multiple Destinations on page 112 Scanning with Job Separation on page 115 Scanning with Optical Character Recognition OCR on page 118 Selecting One Touc...

Page 48: ...mputer screen shows the pre set function for each button such as Email and the icon of the destination called the Destination Application where the images will be sent when scanning is finished The One Touch button panel shows which application the button is configured to send images to ...

Page 49: ...s that the button is set up to archive the scanned item The scanner sends the scanned image directly to a folder without opening the image first in a software application A question mark for a button means your computer does not have the appropriate software or hardware for the initial factory settings If OmniPage or the One Touch OmniPage Module is not installed then the options for sending to wo...

Page 50: ...n the Windows notification area at the lower right corner of the screen 3 The One Touch Button Panel opens 4 Click the button you want to use to scan 5 The scanner starts scanning and the image is sent to the selected destination for the One Touch button you are using to scan Features of the One Touch Button Panel The One Touch panel is your on screen set of controls for the scanner From the panel...

Page 51: ...n icon to open the One Touch Properties Left click on the arrow buttons on the right side of the panel to view the rest of the One Touch buttons The Detail View Left click on a Destination Application icon to start scanning Right click on a Destination Application icon to open the One Touch Properties Single click on the detailed information to open the One Touch Properties The Hardware View Left ...

Page 52: ...ogram such as Microsoft WordPad or Microsoft Word that can be used for OCR such as TXT or RTF the text in scanned images is automatically converted to word processing text 5 Select a file format in the Select format panel The formats are based on the type of Destination Application you select The icon names indicate their file types See File Formats on page 65 for more information about the availa...

Page 53: ...ation with the file format and scan configuration you specified Properties button Displays a window for selecting properties for a destination This button is disabled if the selected destination application does not have global configuration properties Refresh button Updates the links between all your computer s Destination Applications and One Touch If you install new software that can be used as...

Page 54: ...es for the type of application to include Destination Categories Document Management includes Nuance PaperPort and other applications for processing and keeping track of your scanned documents This category includes the Send to Application and Open Scanned Document s destinations Image Editors include Microsoft Paint and other drawing and graphics applications Text Editors include Microsoft Word a...

Page 55: ...es reaches select this option and input a number in the box to have a new file created each time the number of images scanned reaches the number you input in this field Note that when scanning Duplex the number of images detected is twice the number of pages scanned For example if you input 5 in the field and scan 10 pages 20 images are captured and you will get 4 separate files with 5 images in e...

Page 56: ...to single digit time values 2 HH inserts the 24 hour clock hour with a zero added to single digit time values 02 m inserts the minute without a zero added to single digit time values 7 mm inserts the minute with a zero added to single digit time values 07 s inserts the second without zero added to single digit time values 9 ss inserts the second with zero added to single digit time values 09 User ...

Page 57: ...ly selected configuration Edit or delete a configuration Select the scan configuration you want to edit or delete To delete the configuration click the Delete button To edit the configuration click the Edit button Edit the settings and click OK Note Your scanner comes with a number of configurations pre set at the factory To ensure that your scanner will always have a set of correct scan configura...

Page 58: ...older as described on page 85 Use the FTP Settings tab to specify an FTP site user credentials and destination folder as described on page 88 Use the SMTP Configuration tab to specify an SMTP server user credentials and destination email address as described on page 91 Scan Settings Tab On the Scan Configuration Properties dialog box type a name Mode Select a scanning mode Black White to scan in b...

Page 59: ...ature Standard Click the menu arrow and choose a page size from the list Custom Enter the horizontal and vertical page dimensions in the boxes Click the name of the units inches or millimeters to toggle between them Improvements and Settings It is indicated in the feature description if there is a software or hardware dependency for the option to be available Duplex Scan both sides of the page Thi...

Page 60: ...e Mode this option reverses the black and whites of an image Skip blank originals Select this option to have the scanner detect if a blank page has been fed through the scanner and remove it from the final file Typically you might use this option when scanning a stack of two sided pages which have a number of blank sides Sensitivity You can adjust the sensitivity level of the blank image detection...

Page 61: ...d before and after the double page feed are saved Advanced Settings tab Use the Advanced Settings tab to set color correction options for Color or Grayscale scanning Drag the sliders to the left and right to change the color settings As you do the image changes to show the effects of the new settings Color saturation the strength or purity of a color This option is only available when the selected...

Page 62: ...ea separately for the front and back side of the pages Click Add to add a line item to the area list in this window You can redact multiple areas from the scanned image click the Add button again to continue adding line items to the list Select an item in the list then click the Remove button to remove the specified redaction area from the list Side Click once on the word Front to show the Side op...

Page 63: ...t the start position and redaction area size The units of measurement is displayed on the lower right corner next to the Paper size field From left Input the upper left corner start position measured from the left side of the page From top Input the upper left corner start position measured from the top of the page Width Input the width of the area to be removed Height Input the height of the area...

Page 64: ...s of measurement When you click back on the Redaction Settings tab the lower right corner displays the Paper size in the units of measurement you selected Make sure the page size selected on the Page Settings tab is correct for the documents you are scanning otherwise the redaction may not occur in the correct area If Color Filter is selected redaction occurs after the color specified is removed f...

Page 65: ...ns or choose additional formats that are not represented in the panel by default The format names in the Select format panel indicates the file type extension for the scanned file Create Single Image Files The TIFF and PDF formats as well as the text file formats support multiple page documents in a single file If you are scanning as a TIFF or PDF format or as one of the text formats and want one ...

Page 66: ... compression can reduce the file size by approximately 95 when compared to a BMP file of the same image Company logos and small pictures on a webpage are often GIF images The GIF compression and limited color range can result in the medium and large images looking grainy or pixi lated PNG The png portable network graphics format is another common image format for website graphics Like GIF the PNG ...

Page 67: ...ted as the file format are not affected so you can set the JPG file size image quality independently for each button 4 Click OK or Apply on the One Touch Properties window JPG The jpg joint photographic experts group format is a common image format for transferring pictures electronically such as posting to a website or sending via email as JPG image files are smaller than BMP and TIFF files You c...

Page 68: ...t portions of the document are automatically converted to editable text Select a text format for documents with text or numbers such as a business letter report or spreadsheet The text format icon has several file formats available depending on the Destination Application you select PDF the pdf portable document format image format is often used to create images of text pages The image compression...

Page 69: ...nning with Optical Character Recognition OCR on page 118 To select a file type for the text format 1 Select the Destination Application 2 Right click on the text format icon The menu options depend on the type of Destination Application you select 3 Choose the file type that you want for the text format 4 Click OK or Apply on the One Touch Properties window ...

Page 70: ...ties window for that button 1 Open the One Touch Properties window 2 Select the scan configuration Configure Before Scan 3 Right click on Configure Before Scan and choose an interface to use for configuring before scanning TWAIN The TWAIN Interface opens for you to make changes prior to scanning See Scanning from TWAIN on page 127 WIA The Windows Image Acquisition WIA Interface opens for you to ma...

Page 71: ...ing batch For instance the Picture Type is Black White but you want to scan your documents in color Choose Yes to delete any scanned pages then start over but select the correct picture type before scanning No Scanning stops but all pages scanned in this batch up to this point are not deleted and the TWAIN interface remains open You can place a new page in the scanner adjust the TWAIN settings for...

Page 72: ...able in the destination list you must select Document management on the Options tab in the One Touch Properties window Technical Note If there is no application installed for the file format you selected the One Touch Link Log Viewer will open when scanning is finished showing the failure You can double click on the log failure to open the detail view of the failed transfer For example if you sele...

Page 73: ...ransfer to Storage as the Destination Application for scanning Click the Properties button to open the One Touch Link Properties for Transfer to Storage From this window you can change the global default storage location and options On initial installation of One Touch all scan configurations use these settings When you create new configurations the default settings will also match what you have s...

Page 74: ...e a location directly into the input field You can select a local folder or a folder on a server or mapped drive Open storage folder when scan is complete Select this option to have the folder specified in the Storage location open when scanning is complete and the image has been transferred to that location If you have selected a month week or type grouping option the folder that opens will be th...

Page 75: ...ated to use this location This option modifies only the scan configuration that is assigned to the button you select If you have multiple One Touch 4 6 scanners installed the first sub menu will show a list of the currently connected scanners for you to select which scanner to update Note that this option is disabled if there is no scanner plugged in and turned on Scanning to Multiple Folders When...

Page 76: ...w button The Scan Configuration Properties dialog box opens 5 To help you remember which folder it is give the new configuration a name that indicates the folder name such as Business Receipts 6 Click the Scan Settings Page Settings and Advanced Settings tabs and select the settings you want 7 Click the Storage Options tab 8 Click the Browse button ...

Page 77: ...ow be set as the Storage Location such as Business Receipts 11 Click OK The new configuration is now listed as a Transfer to Storage configuration 12 Repeat the process to create additional new configurations such as one named Personal Receipts Note Make sure to designate separate folders as the Storage Locations for each new configuration ...

Page 78: ...n Scan to multiple storage folders 1 Insert the document you want to scan to storage 2 Start scanning with the first button that you set to scan documents and transfer to storage 3 When scanning is complete insert the next set of documents in the scanner then press the second button you set to scan documents and transfer them to storage 4 When scanning is finished the documents are stored in the t...

Page 79: ...e available when OCR is installed Destination type The Burn to CD ROM destination is classified as a Storage Link To make it available in the destination list you must select Storage and CD R W on the Options tab in the One Touch Properties window 1 Open the One Touch Properties window 2 Select Burn to CD as the Destination Application 3 Choose a File Format and a Scan Configuration 4 Click OK 5 N...

Page 80: ...s window select Burn to CD and then click the Properties button 7 Make sure a blank CD is in the CD burner 8 Click the Burn to CD button The CD burner begins and your scanned documents are written to the CD If other files are also waiting in this location they will get written with the One Touch files on the CD ...

Page 81: ...t is available when scanning to a printer or fax as only uncompressed data can be send to these devices Destination type Printers and Faxes are classified as Device Links To make them available in the destination list you must select Fax and Print on the Options tab in the One Touch Properties window The Properties button will be disabled in One Touch as there are no global properties for this typ...

Page 82: ...io The aspect ratio is the length to width relationship of the image s dimensions Select this option so the image s relative proportions remain constant AutoRotate image for best fit If the image is a Landscape format and the device is printing in the Portrait mode or vice versa rotate the image to fit on the page Collate copies If you are printing more than one page collate the copies Enter the n...

Page 83: ...for PaperPort From this window you can change the default folder location and options On initial installation of One Touch all scan configurations send the scanned document to the folder selected in this window When you create new configurations the default settings will also match what you have selected here If you modify the options in an individual configuration changing the options in this Lin...

Page 84: ...re must be open before scanning for the scans to be sent to the selected folder in the PaperPort folder pane If PaperPort is not open this option is ignored and the scanned file is sent to the folder selected in either the One Touch Link Properties or Scan Configuration window for PaperPort PaperPort One Touch Link Properties window Scan Configuration Properties window PaperPort tab These are the ...

Page 85: ...t are available when OCR is installed Destination type The SharePoint destination is classified as a Storage Link To make it available in the destination list you must select Storage and CD R W on the Options tab in the One Touch Properties window All configuration of the SharePoint server is done using the SharePoint settings tab in the Scan Configuration Properties window 1 Select SharePoint as ...

Page 86: ... document from the list Select Use custom file naming to use the file you set on the Options tab in the One Touch Properties window Count This field will enable when the selected Filename format contains seq Input the number you want the sequential count to start from Filename prefix This field will enable when the selected Filename format contains prefix Input the name or value you want as the pr...

Page 87: ...fer failed After you address the failure indicated in this log file you can click the Retry button to resend the document to the server Click on the Properties button to open the Log Viewer from the SharePoint One Touch Link Properties window There are no global configuration properties for the SharePoint destination application all configuration is done using the Scan Configuration Properties win...

Page 88: ...n is classified as a Storage Link To make it available in the destination list you must select Storage and CD R W on the Options tab in the One Touch Properties window All configuration of the FTP server is done using the FTP Settings tab in the Scan Configuration Properties window 1 Select FTP Transfer as the destination application 2 Open the Scan Configuration you want to modify for scanning to...

Page 89: ...ugh the scan configuration you can set each configuration to scan to a different FTP server destination folder and so on This is the same process used as when scanning to different folders using the Transfer to Storage destination as described in detail starting on page 75 FTP Link Log Viewer The One Touch Link Log Viewer opens automatically when scanning is complete Click on the menu arrow next t...

Page 90: ...tton to open the Log Viewer from the FTP One Touch Link Properties window There are no global configuration properties for the FTP destination application all configuration is done using the Scan Configuration Properties window as described in the previous section ...

Page 91: ... Link To make it available in the destination list you must select Email on the Options tab in the One Touch Properties window All configuration of the SMTP server is done using the SMTP Settings tab in the Scan Configuration Properties window 1 Open the Scan Configuration you want to modify for scanning to an SMTP server or create a new Scan Configuration Select an existing configuration in which...

Page 92: ...ion you can set each configuration to scan to a different SMTP server send messages to different email addresses using different user credentials and so on This is the same process used as when scanning to different folders using the Transfer to Storage destination as described in detail starting on page 75 Click on the Help button in this configuration tab to launch the SMTP help file The help fi...

Page 93: ...ton to open the Log Viewer from the SMTP One Touch Link Properties window There are no global configuration properties for the SMTP destination application all configuration is done using the Scan Configuration Properties window as described in the previous section ...

Page 94: ...ccount is outside the scope of this document Supported file types All image and text file formats except HTML are available when scanning to an email application Note that text file formats are only available if an OCR module or application is installed Please refer to Text Formats on page 68 to see a list of text file formats that are available when OCR is installed Destination types The email de...

Page 95: ...e Programs tab and choose a new email client from the program list These are the standard Windows Internet Explorer options Please see your Windows documentation for more information about the Internet Explorer options Color document handling Click in the Color document handling settings boxes for the options you want Convert Bitmaps using Screen Resolution Use this option to ensure that an image ...

Page 96: ...ain a text icon and there will be no text editor applications in the Select destination list Destination type This destination type is classified as a Text Based Link To make it available in the destination list you must select Text editing applications on the Options tab in the One Touch Properties window If the text editing application you are using does not appear in the Select destination list...

Page 97: ...he One Touch destination list You can only delete an application that you have added the destinations that are linked when One Touch is installed cannot be deleted Click in the OCR settings boxes for the options you want The options will apply to all the applications in the group Always send a file even when no text was found The scanned file is sent to the application even if the image does not a...

Page 98: ... Based Link dialog box opens 2 Click Browse to find the application you want to add to the list When you select the application using the Browse button steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in step 3 3 Select the icon in Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List ...

Page 99: ...diting application Most text editing applications will accept plain text txt files Adobe PDF format Select this option if you are adding a PDF viewing or editing application to the list This PDF format is an image format only it will not recognize the document using OCR and you will not be able to search or edit the text in the final file The application you are adding must be able to open pdf fil...

Page 100: ...nts contain images that you want posted to your website with the HTML text 4 Click OK 5 Start scanning using the button you selected for scanning with the HTML format When scanning is finished the document is first converted to editable text using the OCR process then converted into an HTML format Any images detected by the OCR engine are isolated and linked as gif files 6 Microsoft Internet Explo...

Page 101: ...ard Link To make it available in the destination list you must select STI event forwarding on the Options tab in the One Touch Properties Window Please note that if you are have turned on the option to scan to multiple destinations the Still Image Client destination cannot be selected Please click on the Options tab and deselect Enable scanning to multiple destinations to proceed with scanning to ...

Page 102: ...rol Panel is in Category View Windows XP or Home View Windows Vista and 7 the Scanners and Cameras group will be located under either of the following main groups Windows XP Printers and Other Hardware Windows Vista and 7 Hardware and Sound 3 Open the scanner properties window Windows XP Click on the scanner icon and then click on the View device properties link on the left side of the window Wind...

Page 103: ...ke it available in the destination list you must select Image editors i e Paint on the Options tab in the One Touch Properties window If the image editing application you are using does not appear in the Select destination list you can add the application using the Image Documents One Touch Link Properties window 1 In the One Touch Properties window select one of the default image editors such as ...

Page 104: ...s installed cannot be deleted Color document handling Click in the Color document handling settings boxes for the options you want These options will apply to all the applications in the group Convert Bitmaps using Screen Resolution Use this option to ensure that an image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution ma...

Page 105: ...ge has not been compressed Tagged Information File Select this option if your application supports TIF image files The TIF file format supports multiple pages in a single file JPEG Compressed File This is a compressed image format that is often used when sharing photographs and scanned images electronically as the file size is smaller than a BMP Compugraphics File Select this option if your applic...

Page 106: ...tures in the scanned image are isolated from the text the text on the page is recognized and turned into editable text and the pictures are placed back into the document in the same flow as the original document Destination type This destination type is classified as PDF Link To make it available in the destination list you must select PDF applications on the Options tab in the One Touch Propertie...

Page 107: ...tion button The Add Text Based Link dialog box opens 6 Click Browse to find the application you want to add to the list When you select the application using the Browse button steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in step 3 7 Select the icon in Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List ...

Page 108: ...s the PDF image format with a hidden searchable text layer You will not be able to edit the text the file The application you are adding must be able to open pdf files The options you select at step 4 determine the page format icons in the One Touch Properties window for that group of applications Refer to the documentation you received with the application to see which text formats the applicatio...

Page 109: ...show that sending the image to the Send to Application link failed Click the Properties button to open the One Touch Link Properties for the Send to Application link From this window you can configure the default application for this link After configuring the link properties all of the default scan configurations will immediately update to send to the application you specify in this window When y...

Page 110: ...ings in this window The default settings will work with most applications The advanced settings are described below 4 Select a file format and scan configuration in the One Touch Properties window If you select a text file format the scanned image is converted into editable text before being sent to your selected application 5 Click on OK to close One Touch 6 Put the document s in the scanner and ...

Page 111: ...age transferred Command line arguments Input the options that are to be used when the application is launched These values are application specific and you should only input values that were provided to you by the application developer Command line arguments are not required for you to use this link the field can be left blank and you can change the other settings in this section as needed Append ...

Page 112: ...or each One Touch button 1 Open the One Touch Properties window and click on the Options tab 2 Select Enable scanning to multiple destinations then click back on the configuration tab 3 Click each destination where you want to send the scanned image in the Selected destinations list Click again to deselect a destination As you click on each destination the Selected destinations number will count s...

Page 113: ...tructions as described in the previous section s for configuring destination specific options Click on OK when you are done making changes in this window 5 Select the file format you want for the scanned image in the Select format panel You can only scan as one file format at a time so all selected destinations must have a common file type As you select destinations destinations that do not have a...

Page 114: ...on instructions as described in the previous section s for configuring destination specific options Click on OK when you are done making changes in this window 7 Click on OK on the One Touch Properties window 8 Load the document s in the scanner and start scanning with the button you set to scan to multiple destinations The scanner starts scanning and when finished the image is sent to each destin...

Page 115: ...erent file based on your selected job separator 1 Open the One Touch Properties window 2 Select the Destination Application File Format and Scan Configuration applicable to your scanning batch Make sure the option Create single image files is not selected If this option is selected the job separation features on the Options tab will be disabled 3 Click on the Options tab in the One Touch Propertie...

Page 116: ...options selected you might get varying results Changing the sensitivity level allows you to fine tune the accuracy of the blank page detection When the number of images reaches input the maximum number of images you want in the scanned file The scanner will create a new file each time that number is reached When you are scanning in Duplex mode the number of images captured is double the number of ...

Page 117: ...lank page discarded deselect the job separation feature on the Options tab Note that when scanning Duplex both sides of the page must be blank for the job separation to occur If both sides of a scanned page is blank the job separation occurs first and a new file will be created each time a blank page is detected If you want a single file created with the blank page discarded deselect the job separ...

Page 118: ...ies window 2 Select a text editing program in the Select Destination list then select a text file format in the Select Format panel For example if you want to edit your document in Microsoft s WordPad select that application then choose a file format such as TEXT or RTF 3 Click on OK to save the changes and close the One Touch Properties window Note Xerox recommends that all OCR processing use the...

Page 119: ...elected the text portions of the document are automatically converted to editable text As you select Destination Applications that are text applications the text format icon changes to match the file type of the application In some cases the Destination Application supports several file types and you can right click on the icon to choose the particular file type for that application The specific f...

Page 120: ... formatting when converted Available with Microsoft WordPad and Word Word Document The doc file format used by Microsoft Word Comma Delimited The csv file format used for database or spreadsheet data with fields when the document is converted into editable text the fields are maintained Excel Spreadsheet The xls file format used by Microsoft Excel HTML Document The htm file format used to create w...

Page 121: ...d graphics With MRC the image is produced using separate processes for text graphics and other elements on the document page The result is clearer graphics and sharper text characters Scans with Use MRC selected may take slightly longer to complete the processing Select Use MRC for documents with harder to read text or lower quality graphics to get the best possible scan output image The Use MRC o...

Page 122: ...indow 2 Select a Destination Application that has one of the text format file types as the page format such as Microsoft Word or WordPad 3 Right click on the page format icon to see the menu 4 Choose OCR Options from the menu The OCR Properties window opens with the OCR tab selected Note The OCR options apply globally to all the One Touch Destination Applications that perform OCR For example if yo...

Page 123: ...n the page individually then guesses what the letter or symbol is based on the shape Therefore the OCR engine may have more than one guess for a particular letter or symbol a best guess a second best guess and so on This option tells the OCR engine to look through the dictionary to validate its best guess for the letters in that word if its best guess is not in the dictionary it checks for the sec...

Page 124: ...rocess inserts for an unrecognizable text character For example if the OCR process cannot recognize the J in REJECT and is the reject character the word would appear as RE ECT in your document The is the default reject character Type the character you want to use in the Reject Character box Try to choose a character that will not appear in your documents Missing Character This is the character tha...

Page 125: ...very word you want in the dictionary You will be able to edit the list later In fact the file does not have to contain any text at all and you could add the words using the editing options However if the list of words is long it s usually faster to type them in the word processing program Note also that the words do not need to be alphabetized 4 Save the document in the txt format and give the fil...

Page 126: ... for spellchecking 12 Select a dictionary and click Set As Current to set it as the current dictionary for spellchecking The label current is added to the name If you don t want to use any user dictionaries for spellchecking click none at the top of the list To remove a dictionary from the list select it and click Remove This only removes the dictionary from the list It does not affect the origina...

Page 127: ...d includes any spaces before or after it those spaces are removed and the word is added to the list To delete a word from the list select it and click Delete If a word in the list is misspelled delete it then re type the word correctly in the User Word box and click Add 3 To import a list of words from another text file click Import The Import Contents of User Dictionary window opens 4 Select the ...

Page 128: ... list and click Export The Export User Dictionary window opens 7 Select the dictionary file to export and click Save The file is exported as a formatted dictionary with the ud filename extension so it can be opened by other programs The Format Tab The options on the Format tab window are for setting the input and output formats for the scanned documents ...

Page 129: ...d you want it kept in separate columns similar to the original layout If table like data is encountered it is placed in columns not in a gridded table Single Column with Table Choose this option if your document contains only one column of text and a table The table will be placed in a grid in the Destination Application you have selected You can later specify whether to export it in a grid or as ...

Page 130: ... then flow from one column to the other which does not happen when text boxes are present True Page TP This output format uses absolute positioning on the page to keep the original layout of the pages including columns This is done with text picture and table boxes and frames True Page is the only choice for documents scanned with the PDF format It is not available for the TXT RTF CSV or XLS forma...

Page 131: ...s Scan configurations with VRS options work with One Touch scan settings to produce the best quality images This section explains how to use the Kofax VRS features when choosing new scan settings for your scanner The VRS options appear on the Scan Configuration Properties window that you use to create a new scan configuration for your scanner When you first install the software the Basic Features ...

Page 132: ...e for the new scan configuration The options are Do not use VRS processing Scanning will not use the VRS processing Default settings Automatically selects the options your scanner can use with any scan mode Black White Grayscale and Color The Basic Features are AutoCrop Select this option to let the software automatically determine the size of the item being scanned AutoDeskew Select this option t...

Page 133: ...le option identifies these spots and removes them This option is only available when scanning in Black White 6 Click OK or Apply to add the VRS options to your scan configuration When a scan configuration includes VRS options the One Touch Panel and the One Touch Properties window both show the VRS icon as a reminder Technical Note The following features are disabled in One Touch when the correspo...

Page 134: ...ains color or not and produces the appropriate scanned image Typically Auto Color Detect is used when you have a stack of pages to scan some color and others not Instead of you having to change the scan settings from Color to Black White and back again the scanner can choose the correct settings automatically Blank Page Deletion Recognizes when a page is blank and removes its image For instance if...

Page 135: ... User s Guide 135 Changing the Hardware Settings 1 Right click on the One Touch icon and choose Show Hardware from the pop up menu 2 The Hardware Properties dialog box opens and shows information about your Xerox scanner ...

Page 136: ... state after the last use Or click the down arrow to decrease the time before the scanner goes into the low power state after the last use This setting has a range of 1 minute to 3 hours Lamp On and Lamp Off click the Lamp On or Lamp Off buttons to immediately turn the scanner lamp on or off Reset Device click the Reset Device button reset the power saving options back to the defaults 4 Click OK t...

Page 137: ... can use the TWAIN interface for scanning The TWAIN interface described in this section is the one provided with your scanner and you will see it when scanning from PaperPort or OmniPage Other TWAIN compliant scanning applications may also access this interface However there are some applications that have their own TWAIN interface If you are scanning from a software application and see the interf...

Page 138: ...e will open immediately Nuance PaperPort On the Toolbar click on the Scanner icon to open the Scan Pane on the left side of the PaperPort desktop Select your scanner in the Scan Pane then click on the Scan button in the Scan Pane If you get a message that the scanner is not in the PaperPort database follow the instruction so screen to run the Scanner Setup Wizard Nuance OmniPage Go to File then Ge...

Page 139: ...scanner 1 Load the documents face down with the top of the pages inserted into the Automatic Document Feeder 2 Adjust the settings in the TWAIN interface for the item you are scanning 3 Click on the Scan button in the TWAIN interface 4 When scanning is complete click Done to close the TWAIN interface 5 The scanned images are now in the TWAIN application ...

Page 140: ...atically determine if a page is skewed then straighten its image If the page is fed through at too great of an angle the image may not straighten correctly In that case re scan the page using the paper guides to feed the paper in straight Duplex Scan both sides of the page If this option is not selected the scanner will scan the face down side of the page only Filter Filter is the ability of your ...

Page 141: ...ich the waves pass through the pages The accuracy of this sensor depends on paper thickness and whether or not creasing is in the original document Standard printer paper between 16lb and 20lb works best with this feature Action Select which option you want the scanner and software to take when a double feed has been detected Abort Scanning stops and all pages scanned in this batch up to this poin...

Page 142: ...Xerox DocuMate 4440 User s Guide 142 ...

Page 143: ...al cameras and other digital devices This section shows how to use Microsoft Paint to scan using the WIA interface but you can use other Windows applications as well Note Windows Vista and Windows 7 have advanced options available for scanning with the WIA interface Scanning from Microsoft s Paint application uses the interface described in this section Other applications may access the advanced W...

Page 144: ...rt point to Programs point to Accessories and then click Paint 2 From the File menu choose From Scanner or Camera 3 The scan window opens Use this window to select scanning options and start the scan process 4 Click on the color mode appropriate for the item you are scanning 5 Place a document in the scanner ...

Page 145: ...Xerox DocuMate 4440 User s Guide 145 6 Click on the Scan button in the WIA interface The scanner starts scanning 7 The scanned image will appear in Microsoft Paint or other WIA application you re using ...

Page 146: ...ntrast Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image Resolution DPI Click the up or down arrow to scroll through the dots per inch dpi of the resolution Higher dpi settings take longer to scan and produce larger files for the scanned images Picture type Click the menu arrow and choose the most appropriate type for the item you re scanning 3 Click ...

Page 147: ...QuickScan on page 148 You can use the ISIS interface from QuickScan or any other application that will access the ISIS driver Note that the ISIS interface for each application varies depending on the application Please refer to that software application s User Guide for instructions on scanning the ISIS interface ...

Page 148: ... note that you may see the following warning message 1 Please disregard the message and click Continue The ISIS drivers were installed correctly during the installation of your scanner The Scanner Selection dialog box will then appear 2 Select Xerox DocuMate 4440 from the list of scanners and click OK Your scanner is then ready to work with the ISIS driver ...

Page 149: ...ge 152 Replace the ADF Pad Assembly on page 154 Replacing the Roller Assembly on page 155 Troubleshooting on page 159 Uninstalling Your Scanner on page 164 Xerox DocuMate 4440 Specifications on page 165 Xerox DocuMate 4440 Parts List on page 166 This section contains information about maintenance troubleshooting uninstalling scanner specifications and spare parts ...

Page 150: ... switch always turn off the scanner and unplug the power cord before performing maintenance unless the maintenance instructions below specifically state to leave the scanner plugged in and powered on Always unplug the USB cable from the scanner before performing maintenance unless the maintenance instructions below specifically state to leave the scanner plugged in Wear an anti static strap to pre...

Page 151: ...he Automatic Document Feeder a warning opens after a few moments 1 Open the Automatic Document Feeder cover 2 Remove the jammed paper and close the cover To reduce the number of paper jams smooth and straighten the paper before scanning adjust the guides to the paper size and insert the paper evenly into the ADF ...

Page 152: ...ing lines in the scanned image it is time to clean the scanner 1 Wet a soft cloth with some Isopropyl rubbing alcohol 95 2 Open the Automatic Document Feeder cover 3 Wipe clean the feed rollers and scanner glass in the scanner body Note Be careful when cleaning the rollers All of the rollers except the free rollers are designed to rotate in one direction only Do NOT force the roller to rotate in t...

Page 153: ...e 153 4 Wipe clean the free rollers ADF pad and scanner glass in the under side of the ADF door Be careful not to snag the cloth on the spring arms of the ADF pad 5 Close the cover when you re finished ADF pad Free rollers Scan glass ...

Page 154: ...th documents feeding into the ADF is an indication that the pad is wearing thin See the Xerox DocuMate 4440 Parts List on page 166 for ordering information 1 Open the Automatic Document Feeder cover 2 Squeeze the plastic clamps that hold the pad assembly in place and lift the pad up and out Reverse the procedure to replace the new pad into its slots ...

Page 155: ...n cause documents to feed in skewed at an angle or multiple pages to feed at the same time A worn roller should be replaced to avoid damage to the scanner s internal parts Before replacing the roller you should clean it as excessive dust on the roller will make it appear worn and smooth You cannot properly diagnose a worn roller until you have cleaned it 1 Open the Automatic Document Feeder cover ...

Page 156: ... held in place with a lock tab that rotates to lock and unlock it To unlock the tab rotate it upward until the small lock flange is completely free 5 Remove the roller from the scanner and discard it it cannot be repaired 6 Before installing the new roller clean any dust that may have gotten on it during shipping ...

Page 157: ...erox DocuMate 4440 User s Guide 157 7 Insert the left end of the new roller assembly into the hole in the ADF cover 8 Angle the roller into the scanner and align the lock tab with the slot in the scanner ...

Page 158: ...to the scanner The lock will click into place when it is secure However if it does not rotate easily into the housing make sure the flange is properly seated in its latch 10 Lift the paper guide up to the back of the scanner and press gently on the paper guide until it snaps into place 11 Close the scanner when you re finished ...

Page 159: ...oftware If you use multiple imaging devices with your computer such as a camera all in one printer or another scanner you may have selected another source for images Make sure Xerox DocuMate 4440 is selected as the scanner Problem The scanned images are of poor quality What do I do There are various reasons why the scanned image is of poor quality The original document may not be of good quality t...

Page 160: ...r Or you previously had another Visioneer or Xerox scanner and that driver program is still on your computer They are interfering with the installation and One Touch options and you need to remove those other drivers and re install your Xerox DocuMate 4440 scanner Please see the documentation that you received with the other scanner for the steps to remove its driver programs Problem My computer k...

Page 161: ...nding when Internet Explorer 7 is installed after the scanner To resolve the issue 1 Open the Windows Add Remove Programs feature from the Control Panel 2 Find Windows Internet Explorer 7 and uninstall it using the change remove options Follow the wizard through a complete removal of the Internet Explorer 7 software 3 Find One Touch and uninstall it using the change remove options Follow the wizar...

Page 162: ... See Replace the ADF Pad Assembly on page 154 for the steps to replace the pad Problem If the USB cable is disconnected during a scan the scanner does not reconnect when the USB cable is plugged back in Unplug the power cable from the scanner and then plug it back in If the scanner does not reconnect 1 Unplug the power cable from the scanner 2 Restart your computer 3 After the restart is complete ...

Page 163: ... the scanner s cables are correctly attached to the computer If the scanner still does not connect re boot the computer 4 Paper jam Open the ADF cover and remove the jammed page See Clearing Paper Jams on page 151 5 Multiple feed Multiple pages fed through the scanner at one time Open the scanner and remove all pages then continue scanning If the problem persists clean the double feed detection se...

Page 164: ... Remove or Uninstall button 4 Click Yes when asked to confirm that you want to remove these software programs 5 Follow these same steps to select and remove the One Touch software the Kofax VirtualReScan and the One Touch ScanSoft OmniPage OCR modules from the installed programs list 6 The scanner driver and One Touch software is removed from your computer 7 Unplug the USB cable from the scanner 8...

Page 165: ...e humidity 15 85 35 C without condensation Power supply DC Jack 3P 100 240Vac 24Vdc 2A 48W Class 1 HiTron HEG42 240200 7L Two Cores ENERGY STAR and RoHS compliant AC Power cord US 3P 10A 125V L 500mm 3C 18AWG BLACK PH8B2EDJF0A 018 RoHS UK BS PSB 3P 3A 250V L 500mm 3C 0 75mm2 BLACK PG8B9XHJG0A 018 RoHS EUR CEE 2P G BASE 16A 250V L 500mm 3C 0 75mm2 BLACK PG8B9CIJG0A 018 RoHS Scanner Rating 24Vdc 2 0...

Page 166: ...e use the following part names and numbers when ordering replacements for your Xerox DocuMate 4440 scanner Part Name Part Number Roller 57 0137 000 ADF Pad 57 0136 000 USB Cable 35 0102 000 AC Power Cord 35 0226 000 US 35 0227 000 EUR 35 0228 000 UK Power Supply 37 0094 000 ...

Page 167: ...Xerox DocuMate 4440 User s Guide 167 A Regulatory Information This chapter includes Basic Regulations on page 168 Copy Regulations on page 170 ...

Page 168: ...s own expense Warning In order to allow this equipment to operate in close proximity to Industrial Scientific and Medical ISM equipment the external radiation from ISM equipment may have to be limited or special mitigation measures taken Changes and modifications to this equipment not specifically approved by Xerox may void the user s authority to operate this equipment Shielded cables must be use...

Page 169: ... your Xerox Limited representative or by contacting Environment Heath and Safety The Document Company Xerox Bessemer Road Welwyn Garden City Herts AL7 1HE England Telephone 44 0 1707 353434 Other Regulations Turkey RoHS Regulation In compliance with Article 7 d We hereby certify It is in compliance with the EEE Regulation EEE yönetmeliğine uygundur ...

Page 170: ...iginal Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress 2 Adjusted Compensation Certificates for Veterans of the World Wars 3 Obligations or Securities of any Foreign Government Bank or Corporation 4 Copyrighted m...

Page 171: ...thority in Canada or of a court of law 5 Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada or the equivalent printer for a province 6 Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada...

Page 172: ... such reproductions Note This list is not inclusive and no liability is assumed for either its completeness or accuracy In case of doubt contact your legal counsel Currency notes Bank notes and cheques Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments ...

Page 173: ...Xerox DocuMate 4440 User s Guide 173 B Compliance Information This chapter includes Product Recycling Disposal on page 174 Energy Star for the USA on page 175 ...

Page 174: ...chlorate containing devices such as batteries Special handling may apply please see http www dtsc ca gov hazardouswaste perchlorate European Union RoHS and WEEE Compliance This product is compliant with RoHS Regulations of the European Parliament and Council Directive on the Restrictions of the Use of Certain Hazardous Substances in Electrical and Electronic Equipment 2002 95 EC and with the Waste...

Page 175: ...ts and the office equipment industry to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Xerox ENERGY STAR equipment is preset at the factory Your machine will be delivered with th...

Page 176: ...Xerox DocuMate 4440 User s Guide 176 ...

Page 177: ...ace 32 Comma Delimited 120 components 19 computer specifications 17 Configure Before Scan 57 70 137 cancel 71 Contrast 59 140 146 Copy button 53 Create single image files 65 csv file format 120 D Define page size 140 Delete button 53 Deskew 140 Despeckle 133 Destination Application text file format 119 Destination application 49 54 65 73 83 Burn to CD 79 Email application properties 95 Event Forwa...

Page 178: ...ft Internet Explorer 100 Microsoft Outlook 54 Microsoft Paint 54 104 143 Microsoft Word 52 54 97 118 Minimize Size 67 68 Missing Character 124 Moiré Patterns 60 140 monitor 17 MRC 121 N New button 53 Normal 67 68 Normal PDF 121 nPDF 121 Nuance OmniPage Pro 37 Nuance PaperPort 37 O OCR 119 columns 129 tables 129 OCR Dictionary 124 OCR input format 129 OCR Options 122 OCR output format 129 OCR tab 1...

Page 179: ... 120 Select Button 54 Select configuration 53 Properties 58 Select destination 54 Select format 52 Send to Application 109 Serial number 36 Show all destinations 54 Show Hardware 135 Show Progress Window 55 Simple Text 120 121 Size 59 Skip Blank Originals 60 Software 30 37 sPDF 120 spreadsheet 129 130 Status light 159 Sti event forwarding 55 Still Image Client 101 Storage and CD R W 54 Straighten ...

Page 180: ...Index Xerox DocuMate 4440 User s Guide 180 WIA Advanced settings 146 WIA interface 70 143 Windows Image Acquisition 143 Word Document 120 X xls file format 120 ...

Page 181: ......

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