Aastra 6725ip, User Manual

Page 1: ...TM Aastra 6725ip Microsoft Lync 2010 Phone Work Smart User Guide 41 001368 00 Rev 02 03 2012 ...

Page 2: ...p Essentials 1 Make a Call 2 View Contact Card 4 Receive a Call 5 Change Your Status 6 Use Call Controls 7 View Call Logs 8 Check Voice Mail 9 Manage Multiple Calls 10 Escalate a Call to a Conference Call 12 Transfer a Call 13 Join a Meeting from the Calendar 15 Access Phone Settings and Help 16 ...

Page 3: ...hort you can do everything that you can do today with your regular phone and more Lync for the Aastra 6725ip phone is designed to be used by information workers For more information and technical details about the Aastra 6725ip phone see the Aastra website at www aastra com lyncphones In this guide you will learn how to use the Aastra 6725ip to Make a Call View a Contact Card Receive a Call Use Ca...

Page 4: ... Lock icon and then selecting Unlock Press and hold the 0 key to dial a plus i e sign when making international calls IP Phone UI 1 From your phone s Home screen select the Contacts icon and then select the contact group the user is in 2 Use the up and down arrow buttons on the phone to select the contact and then select Call IP Phone UI 1 Pressthenumbersonthephonekeypadthatcorrespondtothecontact ...

Page 5: ...m Lync 2010 on your computer Application UI Important The USB cable connecting the phone to your computer must be plugged in 1 Open Lync 2010 In the Lync main window click Group and then click the group that the contact is in 2 Click the Call button next to the contact that you want to call ...

Page 6: ...t grants you you can see the contact s phone numbers schedule information the phone number of the most recent call and a personal note if the contact has written one To view a contact card IP Phone UI 1 From your phone s Home screen select the Contacts icon 2 From the Contact Groups screen select the group your contact is in and then select a contact name 3 When you finish viewing the contact card...

Page 7: ...on to answering a call you can also redirect the call to your voice mail To receive a call or redirect a call to voice mail IP Phone UI From the Incoming call screen perform one of the following To answer a call either select Answer or pick up the handset To send the caller directly to your voice mail select To Voice Mail ...

Page 8: ... same status displays in Lync on your computer and in Lync on your phone and you can change your status from either place To change your status IP Phone UI 1 From your phone s Home screen select Menu and then select My Status 2 On the My Status screen perform one of the following If you don t want to any interruptions select Do Not Disturb If you want others to feel free to contact you select Avai...

Page 9: ...u can receive audio through the handset loudspeaker or headset only when you have a USB cable connecting your phone to your computer If you adjust the loudspeaker volume during an audio session the volume setting is retained for all subsequent calls IP Phone UI To hang up an active call on the loudspeaker press the Speakerphone key To hang up an active call on the headset press the Headset key IP ...

Page 10: ...02 03 2012 View Call Logs The Call Logs screen displays a history of incoming outgoing and missed calls on your phone To view call logs IP Phone UI 1 From your phone s Home screen select the Call Logs icon 2 From the All Calls screen select Menu to sort the calls ...

Page 11: ... phone s Home screen If you have unheard voice mail messages the Voice Mail icon displays a number indicating the number of voice mail messages and a red light comes on at the upper right corner of your phone The Voice Mail screen displays the phone number message date and time of the call For contacts listed in your personal contacts or corporate directory the name and contact card of the sender ...

Page 12: ... will see several call controls that you can use to manage multiple calls To place a call on hold To answer a second call IP Phone UI From the In Call screen select Hold IP Phone UI When you are in a active call from the Incoming call screen select Answer Your active call is placed on hold and your second call is answered ...

Page 13: ...button on the phone and then select Active Call 2 From the In Call screen use the up and down arrow buttons to select the call that you want to activate and then select Resume IP Phone UI 1 From the In Call screen select Menu and then select New Call Your active call is put on hold 2 Enter a phone number or select a contact and then select Call IP Phone UI From the In Call screen select End ...

Page 14: ...an start a conference call during a phone call and add more participants To escalate a call to a conference call IP Phone UI 1 From the In Call screen select Menu and then select Add Others 2 To add a participant enter a phone number or select a contact and then select Add To add more participants repeat these steps ...

Page 15: ...l to someone else To consult someone before transferring a call IP Phone UI 1 From the In Call screen select Menu and then select Transfer Directly To 2 Enter a phone number or select a contact and then select Call IP Phone UI 1 From the In Call screen select Menu and then select Consult then Transfer To 2 Enter a number or select a contact and when the contact accepts select Complete Transfer ...

Page 16: ...ld so that another party can retrieve it IP Phone UI 1 From the In Call screen select Menu and then select Transfer to Parking Lot The call will be placed on hold A notification appears displaying a number to call in order to retrieve the call 2 Contact the team that you want to answer the call and give them the number from the notification IP Phone UI From the In Call screen select Menu and then ...

Page 17: ...nts for the current day You can join a meeting by using your phone To join a meeting Note You can join only Lync online meetings that have been created using the Online Meeting Add In for Lync 2010 IP Phone UI 1 From your phone s Home screen select the Calendar icon 2 From the Today s Calendar screen choose the meeting that you want to join and select Join ...

Page 18: ...ion Make Test Call Ringtones Phone Unlock PIN Time Zone Date Format Time Format Language High Contrast Text Telephony TTY Malicious Call Trace To access the Settings menu Note Some of the settings are configurable by the support team and may not be available on your phone IP Phone UI 1 From your phone s Home screen select Menu and then select Settings 2 From the Settings screen select the setting ...

Page 19: ...02 03 2012 17 To access the general Help for the phone To access context sensitive Help for a specific screen IP Phone UI From your phone s Home screen select Menu and then select Help IP Phone UI From the screen that you are in select Menu and then select Help ...

Page 20: ...nd or unlawful use While every effort has been made to ensure accuracy Aastra Telecom Inc will not be liable for tech nical or editorial errors or omissions contained within this doc umentation The information contained in this documentation is subject to change without notice Copyright 2012 Aastra Technologies Limited www aastra com ...