Aastra Clearspan 6731i, Installation Manual

Page 1: ...Callers Conf Transfer 6731i IP Phone Installation Guide 41 001266 00 Rev 02 ...

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Page 3: ... distribute transcribe translate or reduce to electronic medium or machine readable form or language derive source code with out the express written consent of the Seller and its Suppliers or dissemi nate or otherwise disclose the Software to third parties All Software furnished hereunder whether or not part of firmware including all copies thereof are and shall remain the property of Seller and i...

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Page 5: ...12 Desk or Wall Installation 13 Inserting the Key Card 16 Customizing your phone 17 Accessing Your Options via the Phone UI 18 Accessing Your Options via the Aastra Web UI 18 IP Phone Features 20 Call Forward 20 Preferences 21 Phone Status 23 User Password 23 Administrator Menu 23 Restart Phone 23 Phone Lock 23 Other Phone Features 24 Adjusting the Volume 24 Status Lights LEDs 24 Call Timer 24 Pro...

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Page 7: ... dependant on your phone system or service provider Requirements SIP based IP PBX system or network installed and running with a SIP account created for the 6731i phone Access to a Trivial File Transfer Protocol TFTP File Transfer Protocol FTP Hypertext Transfer Protocol HTTP server or Hyper Text Trans fer Protocol over Secure Sockets Layer SSL HTTPS Ethernet Fast Ethernet LAN 10 100 BaseT Categor...

Page 8: ...ices are available to you on your system This guide complements the SIP IP Phone Administrator Guide and the Aastra Model 6731i User Guide SIP IP Phone Administrator Guide is designed for network administrators system administrators developers and partners who need information on installing this product on an IP network Aastra Model 6731i User Guide explains the most commonly used IP telephone fea...

Page 9: ... IP Phone through the Ethernet Cable on pins 4 5 and 7 8 Warning Do not use this PoE inline power injector to power other devices Wall Mount Drilling Template asdassa asdadsda Save Services Directory Delete Callers Conf Transfer Telephone Handset Handset Ethernet 6731i Installation Telephone Base Desk Wall Mount Drilling Template Legs Cord Cable Screws and Anchors for Wall Mounting Key Card Guide ...

Page 10: ... with LEDs High quality speakerphone HAC handset Hold key Redial key Goodbye key Keypad Volume Control Mute key Navigational keys 3 line LCD screen Message waiting lamp 6 5 4 3 2 1 1 Speakerphone key 2 Two call appearance lines 3 Transfer key 4 Conference key 5 Callers List key 6 Options key ...

Page 11: ...DOWN arrow keys lets you view different status and text messages on the LCD display if there is more than 1 line of status text messages These buttons also let you scroll through menu selections such as the Options List Pressing the LEFT and RIGHT arrow keys lets you view the different line call appearances While in the Options List these keys allow you to exit or enter the current option When you...

Page 12: ...s a conference call with the active call Transfer key Transfers the active call to another number Line Call Appearance keys Connect you to a line or call The Aastra 6731i IP phone supports 2 line keys each with LED indicator lights Keys Key Description Conf Conf Transfer Transfer ...

Page 13: ...number name and line or speeddial key to record in the Directory List 6 DELETE Allows you to delete entries preconfigured from the Directory List and Callers List Must enter the Directory or Callers list and select an entry then press twice to delete entry 7 DIRECTORY Displays up to 200 names preconfigured and phone numbers stored in alphabetical order 8 SERVICES Accesses enhanced features preconf...

Page 14: ... or Shared Network Connection The phone can be set up as a direct network connection to the Ethernet wall jack or as a shared network connection as a pass through if connecting the phone to a computer or another network device Direct Network Connection Located at the top of the phone are two fully switched 10 100 BaseT Ethernet cable ports The port marked with LAN is used to connect the phone to t...

Page 15: ...o the network jack on the network device you are sharing the network connection with Note The PC jack on the 6731i IP Phone does not supply inline power onto other network devices All Ethernet cables used must be minimum category 5 5e straight through cables such as the cable provided with your phone Ethernet Cables Other Network Devices Network Jack if Inline power provided do not install the pow...

Page 16: ...nto a power source Inline Power Provided If your network provides 802 3af compliant in line power the phone is powered through the network 1 On the top of your phone connect the Ethernet cable provided with your phone into the network port marked with LAN 2 Plug the other end of the Ethernet Cable directly into the network jack on the wall Ethernet Cable Network Jack if Inline power provided do no...

Page 17: ...work jack marked as indicated in the following illustration 3 On the PoE power injector connect an additional Ethernet cable into the network port as indicated in the following illustration 4 Plug the other end of the Ethernet cable into the network jack on the wall 5 Plug the PoE power injector into a power outlet Note You should connect the power supply to a surge protector or power bar All Ethe...

Page 18: ...ndset Turn the phone over and locate the handset jack marked j Insert one end of handset cord into the jack until it clicks into place Then route the handset cord through the groove as shown in the illustration below Attach the handset to the other end of the handset cord To Handset ...

Page 19: ...ere are three pair of leg slots on each corner of the phone each leg uses two pairs 1 2 or 2 3 giving two leg positions designating different viewing angles Furthermore the legs can be reversed which offer two additional viewing angles 2 For a higher viewing angle use the second and third slots from the top 3 For a lower viewing angle use the first and second slots from the top 4 Push the stand to...

Page 20: ...e phone in Note You may wish to purchase a short Ethernet cable from a local supplier for a wall installation Also if 802 3af compliant in line power is not provided on your network and you are installing the 6731i on a wall using a PoE in line power injector you may also wish to use an equivalent flat Ethernet cable rather than the one provided 3 In the handset cradle there is a small clip that s...

Page 21: ...e legs on the clip are sticking up 6 Place the handset into the phone s cradle inserting the legs on the clip into the square hole on the handset This allows the handset to rest in the cradle in a vertical position without slipping off when the phone is installed on the wall Remove clip turn 180 degrees and reinsert clip Clip Square Hole on Handset ...

Page 22: ...e top front panel of the telephone by gen tly pressing down and sliding upward 2 Slide the card into the programmable key card slot on the top front panel of the telephone using the display slots for alignment Ensure the tabs are sticking out for future removal of the card 3 Gently slide the logo plate back in place covering the paper tabs Callers Conf Transfer Logo Plate Key Card Display Slots ...

Page 23: ...Off All On Note The menus that display for Call Forward are dependant onthe Call Forward Mode set on the phone Default is Account mode See your Aastra 6731i IP Phone User Guide for more information Preferences Tones Ring Tone Tone Set Contrast Level Speeddial Edit Live Dialpad Time Zone Time and Date Time Zone Daylight Savings Time Format Date Format Time Server Time Server 1 Time Server 2 Time Se...

Page 24: ... 4 Use the softkeys to change a selected option 5 Press the Done softkey at any time to exit the option and save the change 6 Press the Cancel softkey the 3 button or the Goodbye key at any time to exit without saving changes Accessing Your Options via the Aastra Web UI You can use the following procedure to access the phone options using the Aastra Web UI 1 Open your web browser enter the phone s...

Page 25: ...gout of the Aastra Web UI at any time by clicking Log Off The side menu options that display in the Network Status window are dependant on whether you log in as an Administrator or User A longer list of options display in the side menu for an Administrator Reference For more information about using the side menu options in the Aastra Web UI see the Aastra Model 6731i IP Phone User Guide or the Aas...

Page 26: ...arameter setting at the Web UI path Basic Settings Preferences Valid values for this parameter can be Account Phone or Custom However if you only have one account configured on your phone the call forwarding behavior defaults to the Phone setting Using the Phone UI select Options Call Forward and use the 5 and 2 keys to select a Call Forward Mode All Busy NoAns and then specify a phone number for ...

Page 27: ... to cycle through eight contrast settings which brighten or darken the display Speeddial Edit Use this option to create and edit keys that allow you to dial a number quickly by pressing the speeddial key You can program a speeddial key to speeddial outside numbers dial directly to another person s line or extension or set up to quickly access features such as Caller ID 69 Voicemail Reference For m...

Page 28: ...date information from on the Network Whenever the phone starts up it will automatically attempt to find the Time Server If the Time Server is not found and unknown to the phone the IP address will display as 0 0 0 0 and the time and date in the main screen displays the equivalent of 12 00 am Jan 1st 2000 If the Time Server option is disabled the display shows Network Time Disabled You can set the ...

Page 29: ...s a System Administrator level only option only and is password protected Contact your System Administrator for more information Restart Phone Use this option to restart your phone if required Phone Lock Use this option to lock the phone from unauthorized users When the phone is locked users are unable to dial from the phone unless it has been unlocked To unlock the phone press the button and ente...

Page 30: ... while the speaker is activated activate the speaker by pressing ensure handsfree speakerphone audio mode is set The speaker will remain at this volume until it is adjusted again Status Lights LEDs The speaker LED beside the key and the Message Waiting Indicator MWI LED on the top right of your phone provide visual indications of your phone s status Speaker LED Message Waiting Indicator MWI Call T...

Page 31: ...r more information about programming keys with other functions on the 6731i IP phone see the Aastra Model 6731i User Guide Key Default Function Description 1 None 2 None 3 None 4 None 5 SAVE preconfigured Allows you to save numbers and or names to the Directory Using this key you enter the number name and line or speeddial key to record in the Directory List Note The SAVE key must be made configur...

Page 32: ...l key You can use this feature for numbers that contain long prefixes For example if you had the following speeddial configuration in the Aastra Web UI Key 1 Type speeddial Label Europe Office Value 1234567 Line 2 then after you press key 1 on the phone the prefix number displays on the phone screen The phone proceeds to dial the prefix number automatically and pauses for you to enter the remainin...

Page 33: ...hat speeddial key The following example illustrates the screen display After entering the number the prompt Use Save to end displays on the screen 3 Press Save key 5 to save the number as a speeddial key By default the phone automatically assigns the speeddial key to line 1 if available To select a different line press the Change key and select a different line or use the phone s keypad to select ...

Page 34: ...screen The edit screen allows you to change the Speeddial Number and Line setting Note If you press a key that is NOT setup as a speeddial key the phone displays an Invalid Key message However if you press and hold an empty digit key programmable key set to NONE or expansion module key it initiates the Add a Speeddial Key process allowing you to setup a new speeddial key For more information see t...

Page 35: ...ys in total 2 hard 4 programmable These line call appearance buttons and lights represent physical lines or calls for your extension By pressing a line call appearance button you connect to the line or a call it represents The line call appearance light indicates the status of that line or call When the phone is taken off hook the phone will automatically select a line for you For more information...

Page 36: ...ils Why can I only see one option when the installation guide or user guide says there are more The telephone screen will only show one option at a time To see more press the down arrow button 2 Why does the telephone wobble Make sure the cords are routed properly through the back of the phone as indicated in the section Connecting a Handset on page 12 Check that the leg stands have been properly ...

Page 37: ...tal or consequential damages including but not limited to loss damage or expense directly or indirectly arising from the customers use of or inability to use this telephone either separately or in combination with other equipment This paragraph however shall not apply to consequential damages for injury to the person in the case of telephones used or bought for use primarily for personal family or...

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Page 39: ... key 5 H handset volume 24 handset connecting 12 hold key 5 I indicator light 24 inline power 10 inline power not provided 11 installation desk 13 stand 13 wall 14 installation and setup 8 introduction 1 IP address viewing 23 K key card 16 keys callers list 5 conference 6 delete 7 25 description 5 directory 7 25 goodbye 5 hold 5 line 6 mute 24 navigation 5 options 5 panel 4 programmable 7 25 redia...

Page 40: ...hone 23 ringer volume 24 S save key 7 25 services key 7 25 shared network connection 9 speaker key 5 speaker volume 24 speeddial prefix for 26 speeddial key creating from phone key pad 26 speeddial keys editing 28 stand installation 13 T time setting format 22 setting time 22 setting time server 22 setting time zone 22 time and date setting 22 tone set setting 21 transfer key 6 U user password 23 ...

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Page 44: ...is owner s manual and consulted the Troubleshooting section and still have problems please visit our Web site at www aastra com or call 1 800 574 1611 for technical assistance Aastra Telecom Inc 2008 41 001266 00 Rev 02 ...