Acroprint ES1000, User Manual

Page 1: ...USER S MANUAL ...

Page 2: ...rotection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case th...

Page 3: ...ssibly leading to an electric shock Do not use any voltage of the power source other than designated Do not share a single outlet with another plug These may lead to fire or shock hazards Do not damage break or modify the power cord Do not put a heavy object on pull or forcefully bend the cord either These may damage the cord possibly resulting in a fire or electric shock If any anomaly occurs for...

Page 4: ...outlet Hold the plug with your hand to do so or the cord may be damaged possibly leading to a fire or electric shock Remove the line cord plug from the outlet before transferring the unit or it may damage the cord possibly leading to a fire or electric shock Make sure to insert the power plug as far as it will go Improper insertion of the plug may develop fire or shock hazards Do not insert or dro...

Page 5: ...Weekly Bi Weekly Semi monthly Setting the Day Advance Time Selecting the Print Format Enabling Override and Transfer Functions Selecting Rounding Rules Schedule Setting Calculation Rules Setting the Schedule Free Zone or Open Shift easy and most popular Time Zone or Fixed Shift ideal when everyone is on the same schedule Overtime Calculation Round and Grace Time for Start End Time ST ET Setting th...

Page 6: ...rd Transfer Card Resetting All Cards Resetting Resetting Installing the Optional Battery Backup Connecting External Signal Control Troubleshooting Specifications 5 6 7 8 9 10 11 12 13 57 58 59 60 60 61 63 63 64 65 66 68 69 For accessories visit Acroprint on line at www acroprint com or call 800 334 7190 or 919 872 5800 outside the USA ...

Page 7: ...T time Using this selection is the easiest and most popular form of totalizing employee s hours worked Free Zone allows for Auto Lunch deduction and permits you to select the length of the break You may also choose the number of regular hours worked before overtime is calculated You may also select the maximum hours an employee is on the clock when it would be considered a forgotten out punch Usin...

Page 8: ...rted Unpacking the ES1000 Operation Manual Wall Mount Screws Brackets and Template Ribbon Cassette Keys Wall mounting holes Front cover Display Function buttons Key hole Card slot External signal and full operation battery optional compartment 2 ...

Page 9: ...unit thread the ribbon between the ribbon mask and the print head See drawing next page Slide the clasps on the lower side of the cassette into projections on the unit Keep on pushing in the ribbon cassette until the clasps at both sides catch and the cassette snaps into position If it is difficult to insert the ribbon cassette try it while turning the knob Knob Clasp Clasp Print head Make sure th...

Page 10: ...ibbon is placed behind the ribbon mask see the figure below 4 Precautions to take when replacing the ribbon 6 5 Replace the cover by fitting the tabs at the bottom of the cover into the holes located on the clock Then close the cover letting it snap into place Turn the knob of the ribbon cassette in the counter clockwise to tighten the ribbon Print head Ribbon mask Ribbon Print head Ribbon mask Ri...

Page 11: ...l mount screws supplied into a wall 3 94 inches 10 cm apart Be sure to keep about 0 12 inch 3 mm of the screw head out of the wall You can use a supplied template to fix position of two screws Where to Install the ES1000 Avoid placing the unit in environments that are humid or dusty exposed to direct sunshine subject to frequent or continuous vibrations outside the temperature range between 5 and ...

Page 12: ... a new card is inserted the card will automatically be registered and will print the IN print on the first line The month will be printed on the first line also or on the line when the month and printing line change You can print IN and OUT as many times as you want per day Concerning the printing line it will slide one line down each time you insert the card for IN print The recorder will record ...

Page 13: ...p m 3 00 p m END 5 00 p m 02 Start time for irregular printing black red Break time 1 Break time 2 Day advance time Printed in black Any punch during break time will be printed in black regardless of settings Break time will be deducted from worked hours automatically Printed in black If you set the Break 3 set 14 and 15 also All punches are printed in black Note Numbers in square mean program num...

Page 14: ...vertime only To assure accurate calculations for these pay periods please select daily regular hours limit as desired and select as the limit for weekly regular hours This will disable the weekly OT function so that the clock will calculate properly Type 1 Basically all worked hours are accumulated as regular hours 8 IN OUT RH OT OT RH Au Mo 9 00A Mo 6 00P Tu 8 00P 8 00 Tu 9 00A 8 00 We6 00P We9 0...

Page 15: ...y OT then daily worked hours shall be calculated based on the rules for Daily regular hours and will take precedence over the weekly setting If you want Total regular hours to be the deciding calculation for OT then set Daily limits to If you set neither the limit for Daily regular hours nor Total regular hours all worked hours shall be accumulated as regular hours IN OUT RH OT OT RH Au Mo 9 00A M...

Page 16: ...lation will be rounded forward to ST even if a person arrives earlier than ST and back to ET even if he she leaves the office later than ET By setting of Grace Time for ST and ET the time for calculation will be rounded back to ST even if a person arrives later than ST and forward to ET even if he she leaves the office earlier than ET You can set up to 99 minutes at maximum for round grace time IN...

Page 17: ...th hands and pull it toward you 2 Once you push the SETTING START END button display will be as shown in the following figure Then push the control button for two seconds and you can go into the setting mode 3 Make settings using the control button while watching the display Please refer to the following pages for the details of each setting 4 After setting has been completed fit the tabs at the l...

Page 18: ...o push it for 2 seconds before going into the setting mode FUNCTION button Use the FUNCTION button when you want to change the pay period print format and so on You can select the desired setting mode by pushing this button Make sure to push it for 2 seconds before going into the setting mode or button When you push the or button you can change the set value SET button You can set the value select...

Page 19: ... setting At that moment the display will change from flashing to steady and the setting is now completed 5 Push the SETTING START END button to get out of setting mode Or press the DATE TIME function button to set the time Make sure date and time are indicated on the display and the colon is flashing Then replace the cover and lock 2 Once a number on the display starts flashing make sure the mark ...

Page 20: ... push button to change the minute from 08 to 09 5 Push the SET button to finish the setting At that moment the display will change from flashing to steady and the setting is now completed 6 Push the SETTING START END button to get out of setting mode Or press the DATE TIME function button to set the date Make sure date and time are indicated on the display and the colon is flashing Then replace th...

Page 21: ...ber has been set At that moment flashing of the display will change from Month to Date 5 Push the or button to change date In case of the example push button to change the date from 20 to 21 6 Push the SET button to finish the setting At that moment the display will change from flashing to steady and the setting is now completed 7 Push the SETTING START END button to get out of setting mode Make s...

Page 22: ...he desired date For example if the ending date is the 20th set the ending date at 20 5 Push the SET button to finish the setting At that moment the display will change from flashing to steady and the setting is now completed Date and time are recorded on the card when you set the monthly ending 6 Push the SETTING START END button to get out of setting mode Make sure date and time are indicated on ...

Page 23: ...de number of the display at 2 5 Push the SET button to finish the setting At that moment the display will change from flashing to steady and the setting is now completed Day of the week and time are recorded on the card when you set the weekly ending 6 Push the SETTING START END button to get out of setting mode Make sure date and time are indicated on the display and the colon is flashing Then re...

Page 24: ...t side number of the display at 9 5 Push the SET button to finish the setting At that moment the display will change from flashing to steady and the setting is now completed Day of the week and time are recorded on the card when you set the bi weekly ending 6 Push the SETTING START END button to get out of setting mode Make sure date and time are indicated on the display and the colon is flashing ...

Page 25: ...ch month set the ending date at 31 and then push the SET button to finish the setting At that moment the display will change from flashing to steady and the setting is now completed Date and time are recorded on the card when you set the semi monthly ending 6 Push the SETTING START END button to get out of setting mode Make sure date and time are indicated on the display and the colon is flashing ...

Page 26: ... Change the line shift time from 0 00 to 7 00 Setting the Day Advance Time 1 Push the FUNCTION button for 2 seconds 3 Push the or button to change the line shift time In case of the example push the button to change the hour from 5 to 7 At that moment flashing of the display will change from Hour to Minute 4 In case of the example push the SET button once more because the minute is not to be chang...

Page 27: ...lock 5 Push the SET button to finish the setting At that moment the display will change from flashing to steady and the setting is now completed 2 Once a number on the display starts flashing position the mark under the PRINT FORMAT mark by pressing FUNCTION button A flashing number can be changed 21 SET AM Date Colon PRINT FORMAT SET PRINT FORMAT SET PRINT FORMAT HOURS 1 AM PM 2 24Hour MINUTES 1 ...

Page 28: ...t that moment flashing of the display will change to the right side number 5 Push the SETTING START END button to get out of setting mode Make sure date and time are indicated on the display and the colon is flashing Then replace the cover and lock 4 In case of the example push the or button to set the right side number at 2 to make Card Transfer function enabled and then push the SET button At th...

Page 29: ...y starts flashing position the mark under the ROUND mark by pressing FUNCTION button A flashing number can be changed SET FUNCTION ROUND SET FUNCTION ROUND TYPE 1 Hours 2 Punch UNIT 1 None 2 6 minutes 3 10 minutes 4 15 minutes For Rounding there re 2 settings Types of Rounding and Rounding Unit For Types of Rounding there re Hours Rounding and Punch Time Rounding and you can choose one For Hours R...

Page 30: ... push the SET button At that moment the display will change from flashing to steady and the setting is now completed 5 Push the SETTING START END button to get out of setting mode Make sure date and time are indicated on the display and the colon is flashing Then replace the cover and lock 24 AM Date Colon SET FUNCTION ROUND ...

Page 31: ... You may also select the maximum hours an employee is on the clock when it would be considered a forgotten out punch Using the Free Zone calculating rules will permit easy accurate totalizing of your payroll hours Time Zone or Fixed Schedule rules are designed for companies that have all employees on one assigned shift Time Zone rules allows for assignment of start and stop times of the shift with...

Page 32: ...for overtime calculation 6 hours 19 Limit hours for OUT punch 18 hours Worked more than 6 hours Note Numbers in square mean program number SCHEDULE 1 Free Zone 2 Time Zone Program No Setting the Schedule Calculation Rule Start Time for Irregular Printing Black Red End Time for Irregular Printing Red Black Limit of Regular Hours per Day Limit of Regular Hours per Week Duration of Round Time Start E...

Page 33: ... to set at 00 And then push the SET button At that moment the display will change from flashing to steady Hour SET FUNCTION SCHEDULE SET FUNCTION SCHEDULE Minute Threshold Hours for Auto Break Lunch Deduction Setting the threshold hours for auto deduct This is the minimum time hours worked before an auto lunch deduct can occur Set the 16 Threshold hours for auto break deduction 5 Push the SET butt...

Page 34: ...ime 9 Push the SET button again to set the left side number at 17 by pressing the button Once you push the SET button flashing of the display will change to Minutes In case of the example push the or button to set at 30 and push the SET button At that moment the display will change from flashing to steady Range of values 1 99 min makes the function disabled SET FUNCTION Program No SCHEDULE SET FUN...

Page 35: ...ws for the next punch to be treated as an IN punch Set the 19 Limit hours for the OUT punch Finally push the SET button again to set the left side number at 19 by pressing the button Once you push the SET button flashing of the display will change to Hour In case of the example push the or button to set at 18 and push the SET button At that moment the display will change from flashing to steady Ra...

Page 36: ...ion 17 Duration of break time Worked more than 4 hours Break time 30 min Worked hours 4 hours Worked hours 03 End time for irregular printing red black 13 Duration in minutes Break 2 11 Duration in minutes Break 1 OUT 5 05 p m IN 8 30 a m OUT 3 30 p m Calculation Rule Start Time for Irregular Printing Black Red End Time for Irregular Printing Red Black Limit of Regular Hours per Day Limit of Regul...

Page 37: ...lay will change to Days of the Week 6 In case of the example push the button not to set schedule on Sunday Then flashing will change to the mark under MO Push the button five times to set the schedule from Monday to Friday At that moment the mark under SA will flash Then push the button not to set schedule on Saturday and push the SET button At that moment flashing of the display will change from ...

Page 38: ...rogram time Example To have the clock print in BLACK at 5 00 PM you must set 5 00 PM Set the 02 Start time for irregular printing black red 7 Push the SET button again Then the left side number starts flashing A flashing number can be changed 8 Push the or button to set the left side number at 02 and push the SET button At that moment flashing of the display will change to Hour In case of the exam...

Page 39: ... SCHEDULE SET PM FUNCTION SCHEDULE Minute SET FUNCTION Program No SCHEDULE 10 Set the 10 Start time of Break 1 Push the SET button again to set the left side number at 10 by pressing the or button Once you push the SET button flashing of the display will change to Hour In case of the example push the or button to set at 12 p m and push the SET button At that moment flashing of the display will cha...

Page 40: ...on flashing of the display will change to Minute In case of the example push the or button to set at 60 and push the SET button At that moment the display will change from flashing to steady Range of values 1 99 min makes the function disabled SET SCHEDULE SET SCHEDULE SET FUNCTION Program No SCHEDULE 14 Set the 12 Start time of Break 2 Make settings for the Start time of break 2 in the same manne...

Page 41: ...he example push the or button to set at 4 and push the SET button At that moment flashing of the display will change from Hour to Minute Range of values 1 24 hour s makes the function disabled 18 Set the 13 Duration in minutes Break 2 Program 14 and 15 not shown are for Break 3 For non selected days of the week which the above schedules aren t applied to Set the 16 Threshold hours for auto break d...

Page 42: ...again to set the left side number at 17 by pressing the button Once you push the SET button flashing of the display will change to Minutes In case of the example push the or button to set at 30 and push the SET button At that moment the display will change from flashing to steady Range of values 1 99 min makes the function disabled SET FUNCTION SCHEDULE SET FUNCTION SCHEDULE SET FUNCTION SCHEDULE ...

Page 43: ...ush the FUNCTION button for 2 seconds 2 Once a number on the display starts flashing position the mark next to the SCHEDULE mark by pressing the FUNCTION button A flashing number can be changed 3 Push the or button and select 04 Once you push the SET button flashing of the display will change to the Hour You must set limit of regular hours per day e g 8 hours per day All worked hours which exceed ...

Page 44: ...ill change from flashing to steady Range of values 1 24 hour s makes the function disabled 5 Push the SETTING START END button to get out of setting mode Make sure date and time are indicated on the display and the colon is flashing Then replace the cover and lock Or push the set button to advance to Program 05 Setting total regular hours per week SET FUNCTION SCHEDULE ...

Page 45: ...ust set limit of regular hours per week e g 40 hours per week All worked hours shall be accumulated as regular hours until it reaches the limit Once it goes over the limit then the rest of worked hours shall be accumulated as overtime Set the 05 Limit of regular hours per week Push the SETTING START END button before you start setting At that moment is indicated on a display and you go into settin...

Page 46: ...he or button to set at 40 and push the SET button At that moment the display will change from flashing to steady Range of values 1 168 hour s makes the function disabled 5 Push the SETTING START END button to get out of setting mode Make sure date and time are indicated on the display and the colon is flashing Then replace the cover and lock Or push the SET button to advance to program 06 Setting ...

Page 47: ...t Scheduled in the Time Zone Schedule If you select 1 in the program number 09 any worked hours on weekend or non scheduled work days will be regarded and accumulated as overtime prior to other settings Example Pay Period Weekly Total regular hours 40 hours week Break time start 12 00 60 min day Calculation priority Selected IN OUT RH OT OT RH Mo 9 00A Mo 6 00P Tu 8 00P 8 00 Tu 9 00A 8 00 We10 00P...

Page 48: ...hing of the display will change to the middle numbers which indicate round forward period min for IN punch before the start time In case of the example push the or button to set at 15 and push the SET button At that moment flashing of the display will change to the right side numbers Range of values 1 99 min makes the function disabled 42 SET FUNCTION Program No SCHEDULE SET FUNCTION SCHEDULE 06 D...

Page 49: ...SET SCHEDULE Set the 07 Duration of grace time start end shift times 5 Next push the SET button again to set the left side number at 07 by pressing the button Once you push the SET button flashing of the display will change to the middle numbers which indicate grace back period min for IN punch after the start time In case of the example push the or button to set at 5 and push the SET button At th...

Page 50: ...tton to set the left side number at 08 by pressing the button At that moment flashing of the display will change to the middle numbers which control red printing for IN punch after the start time If you want to print any IN punch after the start time in red push the or button to set at 1 and push the SET button Note All punches during break time will be printed in black regardless of above setting...

Page 51: ...set the signal from Monday to Friday At that moment mark under SA will flash Then push the button not to set external signal on Saturday and SET button At that moment the flashing of the display will change to Hour Applicable days of the week can be selected by the button The button should be used for the days of the week on which the program isn t set 2 Once a number on the display starts flashin...

Page 52: ...starts flashing Push the button to set at 02 and then push the SET button Make settings for the Program No 2 in the same manner as for the Program No 1 as illustrated in the figure on the left and push the SET button to finish the setting At that moment the display will change from flashing to steady and the setting is now completed 46 AM Date Colon SET FUNCTION 2 3 5 7 SU MO TU WE TH FR SA SET FU...

Page 53: ...d program number starts flashing push the SET button and change settings in the same manner as you originally set Deleting the Weekly Program Refer to the Step 1 and 2 in the previous setting section and select the program No which you want to delete settings Once the desired program No starts flashing push the SET button and delete the mark over the selected duration by pressing the button Then p...

Page 54: ...ay of October Once set the unit automatically updates the settings every year thereafter No further manual setting is necessary 1 2 The setting for daylight saving time will be described using the following example When there is a time change between the IN and OUT because of the Daylight Savings settings an S will appear on the calculated result as a record mark The S mark may not be printed prop...

Page 55: ...ange from Month to Date 5 Push the or button to set at 3 and push the SET button At that moment starting date on the display will change from flashing to steady and the mark is displayed under SU Wait a few seconds then go on to the Step 6 Month Date Year mark means starting date setting Month Month Date SU SU Date 49 Push the SETTING START END button before you start setting At that moment is ind...

Page 56: ... get out of setting mode Make sure date and time are indicated on the display and the colon is flashing Then replace the cover and lock Set the ending date 6 Next push the SET button At that moment flashing of the display will change from Year to Month Month Date Year Month Month Date SU SU Date 50 SET FUNCTION SET FUNCTION SET FUNCTION SET FUNCTION SET FUNCTION SET FUNCTION mark means ending date...

Page 57: ...on to get out of setting mode Make sure date and time are indicated on the display and the colon is flashing Then replace the cover and lock Month Year DAYLIGHT SAVING TIME DAYLIGHT SAVING TIME DAYLIGHT SAVING TIME 51 Deleting the Daylight Saving Time Settings To delete and cancel the daylight saving time settings change the display of Month of the starting setting to Example To change April 3 200...

Page 58: ...h is desired 4 Push the SET button to finish the setting At that moment the display will change from flashing to steady and the setting is now completed 5 Push the SETTING START END button to get out of setting mode Make sure date and time are indicated on the display and the colon is flashing Then replace the cover and lock 2 Once a number on the display starts flashing position the mark over the...

Page 59: ...number on the display starts flashing position the mark over the PASSWORD mark by pressing the FUNCTION button A flashing number can be changed 4 Change the last two digits Next push the or button to set at 34 and then push the SET button At that moment the display will change from flashing to steady and the setting is now completed 5 Push the SETTING START END button to get out of setting mode Ma...

Page 60: ...onds Then 9999 will be indicated on the display and the first two digits flash A flashing number can be changed 3 In case of the example push the or button to set at 34 and then push the SET button At that moment the mark is located under DISPLAY HOURS 4 Select desired setting mode by pressing the DATE TIME button Then make any changes to setting as explained 2 In case of the example push the or b...

Page 61: ...utton to set at 12 and then push the SET button At that moment flashing of the display will change to the last two digits 3 Position the mark over the PASSWORD mark by pressing the FUNCTION button At that moment the first two digits 12 flash A flashing number can be changed 4 Push the or button to set at 00 and then push the SET button At that moment the flashing of the display will change to the ...

Page 62: ...play will change from flashing to steady and the setting is now completed 6 Push the SETTING START END button to get out of setting mode Make sure date and time are indicated on the display and the colon is flashing Then replace the cover and lock 56 SET FUNCTION PASSWORD AM Date Colon ...

Page 63: ...t side of the display When it s indicated on a display you can print hours summary for active time cards in use If you want to have hours summary for the already closed cards in the previous current period push the HOURS SUMMARY button again and show HC on the display 3 Once list printing is completed date and time are indicated on the display and the colon starts flashing Then replace the cover a...

Page 64: ...he ACTIVE CARD NO button for two seconds At that moment CL is indicated on the left side of the display 3 Once list printing is completed date and time are indicated on the display and the colon starts flashing Then replace the cover and lock 2 Insert a blank time card and a list is printed out If you want to stop printing push the SETTING START END button 58 AM Date Colon 6 Printing List of Activ...

Page 65: ...NG INFO button for two seconds At that moment IP is indicated on the left side of the display 3 Once list printing is completed date and time are indicated on the display and the colon starts flashing Then replace the cover and lock 2 Insert a blank time card and a list is printed out If you want to stop printing push the SETTING START END button AM Date Colon 7 Printing List of Program Settings P...

Page 66: ...s useful when you want to extend working hours This function is available only when the OVERRIDE is permitted Example IN punch already printed at 8 15 a m on Oct 20 2004 OUT punch to be printed on the same line at 1 50 a m on Oct 21 2004 1 Push the OVR button and then the OVR button blinks 3 The OUT punch is printed on the same line Even if you use OVERRIDE function you can t exceed the limit of 4...

Page 67: ...f stain if you want to change the card to a new one Employee s Operation This function is available only when the CARD TRANSFER is enabled 1 Push the TRANSFER button and insert the card 003 2 Once the card is ejected insert a new card with the same number or one of the numbers which isn t registered yet In case of the example insert the card 017 3 Date time TRANSFER in the selected language and th...

Page 68: ...r button to show the card number 003 and then push the SET button Or insert the card 003 4 Push the or button to pick a new card number 017 and then push the SET button Or insert the card 017 5 Now calculation data total of the previous card has been transferred Note When you transfer data by inserting a card Date time TRANSFER in the selected language and the previous card No to a new card No are...

Page 69: ...n push the SET button At that moment the display will change from flashing to steady and push the SET button once more 3 Now the setting is completed Make sure date and time are indicated on the display and the colon is flashing Then replace the cover and lock The number of cards SET SET SET SET 1 Refer to the Step 1 in Card Re setting 2 Push the or button to show ALL and then push the SET button ...

Page 70: ...l round hole Note Pressing the reset switch does not reset the time cards Please refer to the All Cards Resetting in the Additional Features section Unlock and remove cover Push the reset switch with a pointed implement while pushing the DATE TIME and HOURS SUMMARY button 1 At that moment the display change to AC And after a few seconds the display changes to date time 1 12 00 a m 2 64 Push these ...

Page 71: ...nnector cord should be on the right side as shown in the figure Connect the connector Tuck away the connector cord into the open space in the compartment Insert the cover into the slot as shown on the left Keep pressing it down until it hooks to the clasp Note Make sure the cord is not caught when closing the cover 1 2 3 4 This option allows for printing without AC power Order Acroprint Part Numbe...

Page 72: ...of a relay not supplied will be necessary Please consult your local electrician When a signal is activated the internal contacts close completing the circuit These internal contacts are dry and supply no voltage Voltage applied to these contacts must not exceed 30 volts An external relay must be used to activate signaling devices Recommended Relays Or similar line voltage switching relays Availabl...

Page 73: ...lay and tighten both screws Then tuck away the cord and place it as shown in the figure 3 Secure the wire clamp with screws 4 Insert the cover into the slot as shown on the left Keep pressing it down until it hooks to the clasp Note Make sure the cord is not caught when closing the cover 5 67 Wire clamp ...

Page 74: ...s inserted within 1 minute after the last punch Register the time card once again Use the Card Reset function to reset the card Make sure if you can print by inserting the time card with the same number Use the Card Number Transfer function to transfer the card and have a new card take over for the old one CPU error The remaining life of lithium battery for memory back up is short The front and ba...

Page 75: ...l Ni Cd battery 100 time printing or 24 hours Acroprint part number 58 0108 000 External time signal External Alarm device No voltage signal output Temperature 5 C to 45 C 23 F to 113 F Humidity 20 to 80 no condensation The unit operates normally at temperatures of 5 C or below but the print density reaction of the liquid crystal display and the number of prints at power failure are inferior to th...

Page 76: ...Q0170 6120 1 P N 06 0331 000 Rev A 5640 Departure Drive Raleigh North Carolina 27616 USA 919 872 5800 In USA 800 334 7190 Fax 919 850 0720 www acroprint com ...