Avea Time Clock V1.2, User Manual

Page 1: ...T i m e C l o c k V 1 2 U s e r M a n u a l P a g e 1 R e f t i m e c l o c k 1 2 w w w a v e a c c Time Clock V1 2 U s e r M a n u a l...

Page 2: ...up Auto IN OUT Time For PC Based CLOCK Reader Only 9 3 4 Setup EMAIL 10 3 5 Setup Group Definition 11 3 6 Setup Readers 12 3 7 Webcam Setup 13 3 8 Web Reporter 14 3 9 Offline Reader 15 4 CARD MANAGER...

Page 3: ...11 Import Staff Records 24 6 REPORTS ATTENDANCE 26 6 1 First In Last Out Attendance Report 26 6 2 Two Sessions Attendance Report 28 7 REPORTS PRINTOUTS 30 7 1 Daily Individual Report 31 7 2 Time Logs...

Page 4: ...ard ID number into the computer database Show up the associated picture with the specific ID on the computer screen Capture the photo of the scene to avoid trick clocking There are standard reports fo...

Page 5: ...nstall the Time Clock software please follow the steps Insert the Time clock CD into your computer s CD ROM drive The Installer will be started automatically If the Installer doesn t start automatical...

Page 6: ...s according to your specific needs To setup the system correctly you need to connect the AVEA s reader to the USB or serial ports of the PC For serial port it can be standard RS232 serial port i e COM...

Page 7: ...e a c c 3 1 SET PASSWORD The password is used to protect the system from illegal access to the system Please set a password for the system If the password is forgotten there is no way to recover it An...

Page 8: ...u a l P a g e 8 R e f t i m e c l o c k 1 2 w w w a v e a c c 3 2 LOGIN In order to setup the software and use the features of the software you need to login If password is set you need to enter the c...

Page 9: ...UT Time is a powerful feature for PC based readers that are setup as TIME CLOCK in mode of operation of Reader s setup see section 3 6 With this feature a single PC based reader can be used to collect...

Page 10: ...v e a c c 3 4 SETUP EMAIL If the system is Internet connected the attendance record can be email out by SMTP protocol If the email settings are set correctly an email will be sent for each attendance...

Page 11: ...1 R e f t i m e c l o c k 1 2 w w w a v e a c c 3 5 SETUP GROUP DEFINITION Group is used to classify the members So define the groups before entering the information for Card Information Each group m...

Page 12: ...T i m e C l o c k V 1 2 U s e r M a n u a l P a g e 1 2 R e f t i m e c l o c k 1 2 w w w a v e a c c 3 6 SETUP READERS Setup communication ports that are connected with AVEA s readers...

Page 13: ...C webcam can be used with the system to capture the clocking scene The system can be set to capture a photo while an ID card is presented to the AVEA s reader with PC ON It is stored for future refere...

Page 14: ...1 2 U s e r M a n u a l P a g e 1 4 R e f t i m e c l o c k 1 2 w w w a v e a c c 3 8 WEB REPORTER Using Internet Explorer to browse your attendance logs Various commands are supported to show differ...

Page 15: ...U s e r M a n u a l P a g e 1 5 R e f t i m e c l o c k 1 2 w w w a v e a c c 3 9 OFFLINE READER For offline readers with storing capacity only 3 9 1 CLOCK mode use offline reader as Standalone TIME C...

Page 16: ...T i m e C l o c k V 1 2 U s e r M a n u a l P a g e 1 6 R e f t i m e c l o c k 1 2 w w w a v e a c c 3 9 2 IN mode use offline reader for clocking IN only...

Page 17: ...T i m e C l o c k V 1 2 U s e r M a n u a l P a g e 1 7 R e f t i m e c l o c k 1 2 w w w a v e a c c 3 9 3 OUT mode use offline reader for clocking OUT only...

Page 18: ...1 2 U s e r M a n u a l P a g e 1 8 R e f t i m e c l o c k 1 2 w w w a v e a c c 4 CARD MANAGER The card manager is a utility to help the user to create printed member cards for the pictured identifi...

Page 19: ...T i m e C l o c k V 1 2 U s e r M a n u a l P a g e 1 9 R e f t i m e c l o c k 1 2 w w w a v e a c c 4 2 EDIT CARD INFORMATION...

Page 20: ...e 2 0 R e f t i m e c l o c k 1 2 w w w a v e a c c 4 3 PRINT CARDS Design and print your own employee cards to use with the ID card Member Card will be printed according to the information from Prin...

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Page 22: ...T i m e C l o c k V 1 2 U s e r M a n u a l P a g e 2 2 R e f t i m e c l o c k 1 2 w w w a v e a c c 4 4 PRINT MEMBER LIST...

Page 23: ...ystem information in Setup including card information to your hard disk for future use 5 3 RESTORE LOG DATABASE Restore the log records from the file of Backup Log Database It will replace and erase a...

Page 24: ...information Remember to Backup Log Database and Backup System Database before Format Database 5 10 IMPORT LOG RECORDS It imports the attendance log records from the backup file of Log Database and mer...

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Page 26: ...to the working hours and calculate the late and early leave information 6 1 FIRST IN LAST OUT ATTENDANCE REPORT This report would be great for those who use the readers for access control or time reco...

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Page 28: ...day or first two data depend on the working hours setup to calculate the Late Early Leave and Overtime for selected employees according to the Standard Working Hours and Overtime policy for two sessio...

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Page 30: ...C l o c k V 1 2 U s e r M a n u a l P a g e 3 0 R e f t i m e c l o c k 1 2 w w w a v e a c c 7 REPORTS PRINTOUTS The reports are generated from the attendance records according to the user selected...

Page 31: ...T i m e C l o c k V 1 2 U s e r M a n u a l P a g e 3 1 R e f t i m e c l o c k 1 2 w w w a v e a c c 7 1 DAILY INDIVIDUAL REPORT Report for individual employee status at a specific date...

Page 32: ...l P a g e 3 2 R e f t i m e c l o c k 1 2 w w w a v e a c c 7 2 TIME LOGS REPORT Report for all data sorted by name according to selected readers at a specific date range Number of records and clocke...

Page 33: ...PORT It is a detailed Total Working Hours Report for employees of selected readers according to First in Last out basis for a specific date range The first data will be used as the IN time and the las...

Page 34: ...e f t i m e c l o c k 1 2 w w w a v e a c c 7 4 TOTAL HOURS DETAIL REPORT Total Hours Detail Report calculates all the time difference between two consecutive records in a day for employees For IN OUT...

Page 35: ...o c k V 1 2 U s e r M a n u a l P a g e 3 5 R e f t i m e c l o c k 1 2 w w w a v e a c c 7 5 WHO S IN OUT REPORT Report for finding out WHO is IN the office and WHO is NOT IN OUT the office at a spe...

Page 36: ...a c c 8 SPREADSHEET The attendance records can be processed according to the working hours and output to an EXCEL file to further processing like payroll appraisal etc 8 1 FIRST IN LAST OUT SPREADSHEE...

Page 37: ...T i m e C l o c k V 1 2 U s e r M a n u a l P a g e 3 7 R e f t i m e c l o c k 1 2 w w w a v e a c c 8 2 IN OUT PAIRS SPREADSHEET Data are grouped into pairs which must be clock IN and clock OUT data...

Page 38: ...c k V 1 2 U s e r M a n u a l P a g e 3 8 R e f t i m e c l o c k 1 2 w w w a v e a c c 8 3 TIME LOGS SPREADSHEET It sorts out all the data by employees according to the selected readers for the selec...

Page 39: ...readsheet report for your factory s four sessions time attendance needs It calculates the Late Early Leave attendance records for at most four sessions in a day and generates the spreadsheet according...

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