Dictaphone Walkabout 5210, User Manual

Page 1: ...I N T E G R AT E D V O I C E S Y S T E M S User Guide Walkabout 5210 Digital Recorder Versions 1 1 0 and 1 1 2 L 2785 Walkabout 5210 Cover qxd 10 24 2003 5 27 PM Page 3...

Page 2: ...Giving New Meaning to Voice...

Page 3: ...User Guide Walkabout 5210 Digital Recorder Versions 1 1 0 and 1 1 2...

Page 4: ...served Disclaimer Dictaphone Corporation makes a sincere effort to ensure the accuracy of the material described herein However except as set forth in any license documentation applicable to each prod...

Page 5: ...ality printed and on line documentation for all Dictaphone products If you have comments or suggestions as to how we can improve our documentation for your use please e mail us at DocFeedback Dictapho...

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Page 7: ...chargeable Batteries 5 MultiMedia Card 7 Switching the Walkabout 5210 On 8 Safety Lock 8 Recording 9 Creating a Dictation 9 Pausing Ending a Dictation 9 Editing a Dictation 10 Playing Back a Dictation...

Page 8: ...6 Using Walkabout Transfer 27 Playing Dictations 27 Play Info 27 Window Display 28 Sorting Dictation Files 28 Saving Your Settings 29 Accessing Walkabout Transfer Functions 30 Toolbar Icons 31 Keyboar...

Page 9: ...ork Items included with your Recorder Walkabout Transfer PC software Walkabout 5210 firmware USB cable Batteries MultiMediaCard 1MB provides up to 10 minutes recording capacity Pouch Optional Accessor...

Page 10: ...battery compartment The manufacturer has no liability for damage resulting from unauthorized tampering Use only a dry cloth for cleaning Never use chemical cleaning agents Environmental Protection Th...

Page 11: ...3 About the Walkabout 5210 About the Walkabout 5210 Top Front and Bottom of the Recorder...

Page 12: ...4 Walkabout 5210 User Guide Back and Left sides of the Recorder Screen display detail...

Page 13: ...he display flashes alternately with the voice activated code and microphone sensitivity designation if applicable You will have a few minutes until the recorder switches off automatically You hear ano...

Page 14: ...life of rechargeable batteries you should always switch off the recorder when the dictation is complete When the rechargeable batteries are empty a warning beep sounds the recorder switches off immedi...

Page 15: ...To insert the MultiMediaCard into your Walkabout 5210 recorder 1 Position the card as shown on the rear of the recorder as well as in the figure to the right 2 Gently insert the card into the slot pre...

Page 16: ...hold the ON OFF button until the display is illuminated The recorder is ready for use To turn the recorder off Press and release the ON OFF button The display goes dark and the recorder is off Safety...

Page 17: ...s a new dictation with the next higher index number The red recording indicator flashes and the message Record Stop appears in the display 3 Set the slide switch to START The recording indicator is li...

Page 18: ...or move the slide switch briefly to REW or F FWD and release Recording stops Note If you turn the recorder off with the ON OFF button during dictation and then switch it on again with the ON OFF butto...

Page 19: ...o the beginning or end of a dictation 1 Set the slide switch to START 2 Briefly press the right function button to skip alternately to the END or beginning HOME of the dictation Controlling the Volume...

Page 20: ...dministration data created by the Walkabout 5210 remains stored on the MultiMediaCard meaning that the entire nominal memory space on the card is not available To delete part of a dictation 1 Select t...

Page 21: ...see page 15 Group Selects the group category or department for the dictation from up to ten choices see page 16 No Ref Indicates the reference number for example client number associated with the dic...

Page 22: ...st 1 Use the up down button to select the menu item Typist 2 Press the OK button 3 Select TR on and press OK to choose a typist for this dictation and select the typist s name or code from the list OR...

Page 23: ...on type when you start each new dictation or the Dictation type can be preset for all dictations by selecting the DT auto option To select a Dictation type 1 Use the up down button to select the menu...

Page 24: ...order s menu You can then use the up down arrows to select a Group when you start each new dictation or the Group can be preset for all dictations by selecting the GR auto option To select a Group 1 U...

Page 25: ...set as the default for this dictation and for all subsequent dictations OR Select NR off and press OK to have each new dictation begin with no reference number associated with it You can enter the ref...

Page 26: ...hone records at low voice levels for example when it is placed on a conference table during a meeting To adjust microphone sensitivity 1 Use the up down button to select the menu item Mic sensitivity...

Page 27: ...Start Stop button again to interrupt the connection with the PC sound card In doing so you prevent the speech recognition system from recording disturbing noise 8 Press the ESC button to resume the no...

Page 28: ...dictation then has the lowest free number for example if there are currently four dictations stored on the MultiMediaCard the next number is DICT005 Version Using the Version function you can determi...

Page 29: ...wn button to select the menu item Reset all 2 Press the OK button The display indicates Reset settings and all dictations 3 Press the OK button Factory settings Typist Automatic Dictation type Automat...

Page 30: ...and files and stores administration data on the MultiMediaCard For this reason the entire nominal memory space on the card is not available Do not format the MultiMediaCard as a removable disk using t...

Page 31: ...ection Windows 98SE 2000 or XP For e mail connection MAPI compatible mail system for example Microsoft Outlook To connect the recorder to the PC 1 Double click the Walkabout Transfer icon on the deskt...

Page 32: ...you can turn off the recorder and unplug the USB cable Do not transfer dictations when the recorder s batteries are low This can cause the recorder to fail during transfer and the dictations can be lo...

Page 33: ...bout Transfer Setup window opens automatically 2 Follow the on screen directions to select a Language and accept the License Agreement 3 Enter the serial number of your recorder which is found in the...

Page 34: ...ter the word user The Walkabout Transfer main window opens 3 Connect the recorder to the PC using the USB cable switch the recorder on and click the Dictations in dictation machine icon in the left ha...

Page 35: ...of the file in the directory of dictations OR Right click the name of the file in the list of dictations and select Play from the popup menu You hear the dictation played through the PC speakers Note...

Page 36: ...To sort your list of dictations 1 Click the heading of a column to sort the data by that column The data is sorted in ascending order by that column 2 To reverse the sort order click the column headi...

Page 37: ...t to display or hide the column The display refreshes to reflect your choices Saving Your Settings The sorting and appearance selections that you make are normally not retained They are reset to the d...

Page 38: ...r See Toolbar Icons on page 31 All available functions can be implemented by using keyboard shortcuts See Keyboard Shortcuts on page 32 All available functions are active in the menus that is they app...

Page 39: ...r over a symbol to see its function tool tip Follow the procedures listed under Menu Commands beginning on page 33 that correspond to the toolbar functions for example for the Save dictation button se...

Page 40: ...that you can access using keystrokes Press To Ctrl C Copy the selected file to the clipboard Ctrl O Open a dictation and play it back Ctrl S Save the dictation as Ctrl V Insert from the clipboard to t...

Page 41: ...ions directory Depending on the dictation the recipient might be assigned already in the Send Dictation dialog box If you send several dictations at a time no name is pre assigned If you want to chang...

Page 42: ...To save a dictation file 1 Click the name of the dictation 2 Select File Save as The Save as window opens 3 Select the directory where you want to save the file 4 Select the file format you want to us...

Page 43: ...in the left pane 2 Select File Import The Open dialog box opens 3 Select the dictation you want to import 4 Click Open The file is copied to the My Dictations directory File Export You can export dict...

Page 44: ...te or click the Accompanying note icon or right click the dictation name and select Accompanying note from the popup menu The Accompanying note window opens 3 Fill in your changes See page 48 for more...

Page 45: ...name in the Dictation name box 4 Press Enter The dictation s name is changed Edit Move Using these functions you can transfer dictations between the PC and the recorder You can Move all to PC Move sel...

Page 46: ...All dictations are moved to the My dictations directory OR Select Edit Move selected to dictation machine The selected dictation is moved to the MultiMediaCard directory During any data transfer the r...

Page 47: ...screen View Next Directory Using the View Next Directory command to display the next directory folder for example Sent dictations The Settings Menu From the Settings menu you can carry out the followi...

Page 48: ...ns for example C Dictations My dictations 3 Click OK Settings General Settings Using the Settings General Settings option you see the Settings dialog box where you can select a number of functions inc...

Page 49: ...FF The default volume level for fast forwarding and rewinding is 50 and the speed is double the normal speed Using the scroll buttons in the Player group box you can adjust the volume from 1 to 100 an...

Page 50: ...d Center using your Internet browser From there you can download current information and software updates See Updating the PC Software on page 47 for more information Dictation Types and Groups Tab On...

Page 51: ...ion can be selected for each dictation see Dictation Type on page 15 and Group on page 16 To create a new dictation type or group 1 Select Settings General Settings and click the Dictation types and G...

Page 52: ...o will be typing the dictated reports In the 1 Author version of Walkabout Transfer you can set up only one author account In the 1 to 3 Author version you can set up accounts for up to three authors...

Page 53: ...are uploaded into the Walkabout 5210 recorder The recorder creates the beginning of the dictation name from the first four characters of the identification The Walkabout Transfer software determines t...

Page 54: ...dictation machine About Walkabout Transfer By selecting Help on Walkabout Transfer you see the online help system for the Walkabout Transfer software By selecting Help on dictation machine you see the...

Page 55: ...ersion 1 Double click the Walkabout Transfer icon on the desktop to start the Walkabout Transfer program 2 Click the Configuration icon in the left pane to see the Accompanying note Update Server and...

Page 56: ...the bottom of the screen 4 Click the Accompanying note tab to view and change the settings of the accompanying note in the recorder Note All Dictaphone recorders that are equipped with the clock func...

Page 57: ...o priority 11 When you have completed your selections click Send to dictation machine MMC The settings you selected are transferred to the Walkabout 5210 and are available for use with the next record...

Page 58: ...kabout 5210 recorder must be connected to the PC with the USB cable provided to view configuration information Updating the Recorder Firmware You can update the firmware version in your recorder when...

Page 59: ...ersion of the firmware is identified in the New firmware version box 4 If the folder where the firmware files are stored is not indicated click Source path and navigate to the folder that contains the...

Page 60: ...complete reformat the card see Format Card on page 22 to remove the update files from the card and to facilitate using the card with the new firmware Tips The firmware update is best carried out using...

Page 61: ...the original consumer or other end user purchasers that this product is free from defects in materials or workmanship for a period of one 1 year for the hardware and a period of 90 days for the softw...

Page 62: ...period of 90 days initiated from the day of shipment to the customer The no charge period of support assumes a PC with a functioning sound card and access to the shared directory used to pass dictatio...

Page 63: ...ber 17 type 15 E editing 10 G group function 16 M menu dictation counter 20 dictation type 15 group 16 microphone sensitivity 18 no ref 17 PC microphone 18 power off 19 typist 14 voice activation 18 m...

Page 64: ...t selection 14 V VA function 18 voice activation 18 volume control 11 W Walkabout 5210 care and handling 2 dictation counter 20 environmental protection 2 Features 1 illustration 3 4 menu 13 MultiMedi...

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Page 66: ...and trademarks referenced herein are trademarks or registered trademarks of their respective owners L 2785 002 10 2003 Giving New Meaning To Voice Dictaphone World Headquarters 3191 Broadbridge Avenu...