IBM Lotus Sametime 3.0, Quick Start Manual

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Page 2: ...hts Use duplication or disclosure restricted by GS ADP Schedule Contract with IBM Corp Lotus Software IBM Software Group One Rogers Street Cambridge MA 02142 List of Trademarks 1 2 3 Ami Pro Domino Fr...

Page 3: ...ANY EXPRESSED OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE APACHE SOFTWARE FO...

Page 4: ...ed Copyright 1999 2000 Boris Fomitchev This material is provided as is with absolutely no warranty expressed or implied Any use is at your own risk Permission to use or copy this software for any purp...

Page 5: ...l mentioning or referencing the derived work RSA Data Security Inc makes no representations concerning either the merchantability of this software or the suitability of this software for any particula...

Page 6: ...E OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE This software consists of voluntary contributions made by many individuals on behalf...

Page 7: ...Sametime Connect 1 Register 1 Check Your Browser 1 Get Started 22 Chat with Selected Participants 22 Chat with All Participants 21 Chat with the Author 21 See Who is Available to Chat 21 Use Sametime...

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Page 9: ...et Explorer 6 0 Netscape Communicator 4 5 or 4 7 For more information see Making Your Browser Work with Sametime in the IBM Lotus Sametime User s Guide Register Your system administrator might require...

Page 10: ...e Connect for the desktop choose Sametime Connect from your computer s Start menu enter your user name and password and click Log On To launch Sametime Connect for browsers click Launch Sametime Conne...

Page 11: ...both Note If you do not select Always trust content from Microsoft Internet Explorer or Remember this decision Netscape Communicator you see the security warnings every time you attend a meeting test...

Page 12: ...You can send chat messages in several ways Double click a name enter your message and click Send Right click a name or select multiple names right click one of the selected names and choose chat enter...

Page 13: ...he names 2 Choose Meeting and select an option Chat Audio Video Share or Collaborate The Start Instant Meeting dialog box appears 3 Optional Make any of the following changes to your invitation Edit t...

Page 14: ...to step 3g g Optional If your organization permits it you can record the meeting by selecting Record this meeting so that others can replay it later 4 Optional Select any of the other tabs and enter i...

Page 15: ...eeting has started the Meeting Room appears on your screen If the meeting has not started yet the meeting details appear Wait until the scheduled meeting time and click Attend You might need to refres...

Page 16: ...a and click Send All chat participants see the message in the chat transcript area Tip Press SHIFT ENTER to start a new line in a chat message Raise Your Hand At any time during the meeting you can ra...

Page 17: ...e If the recipient declines the transfer a message appears on your screen 6 Click Close if you did not select the check box to automatically close the dialog box in step 5 Accept a File Transfer 1 Cli...

Page 18: ...l click Cancel 2 Click OK View the Tallied Poll Responses If the Moderator shares the tallied responses you can see them by selecting a question from the Questions asked drop down list in the Poll Tab...

Page 19: ...e Participant List and choosing Meeting People Participants A V Tools Permissions During a meeting you can see participants permissions by moving your mouse over the names in the Participant List and...

Page 20: ...oom 2 Select the file name from the drop down menu 3 Use the whiteboard tools to emphasize information in the file For example you can circle important information or underline a word in red Everyone...

Page 21: ...your shared screen click the Participant List details button at the bottom of the Participant List An arrow appears next to the name of the participant who currently controls the shared screen 4 To r...

Page 22: ...ailable during meetings Automatic Microphone mode Request Microphone mode Speak in Automatic Microphone Mode All meetings begin in Automatic Microphone mode If you have permission to speak you can spe...

Page 23: ...on In a meeting that includes computer audio in Request Microphone mode this option passes the microphone from the current speaker to the next participant who is waiting to talk Grant Grants permissio...

Page 24: ...FST file See Converting Files with Sametime Print Capture in the IBM Lotus Sametime User s Guide for more information 4 Click OK The file appears on the whiteboard You can also access the file on the...

Page 25: ...he Web page automatically appears in a new browser window on each participant s computer screen Send Polls Only the Moderator can send polls During broadcast meetings only presenters can respond to po...

Page 26: ...oderator dialog box appears 4 Click Yes The participant whom you selected is now the Moderator Note The new Moderator can confirm his or her status by clicking the Participant List details button and...

Page 27: ...tus Sametime Client Chat Transcripts Meeting Room Chat Transcripts C WINDOWS JAVA Sametime Saving a Whiteboard File During scheduled meetings the Moderator can save whiteboard files so that people can...

Page 28: ...tach an IBM Lotus Word Pro file named Proposal lwp the file appears on the Meeting Details page as Proposal lwp If you use Sametime Print Capture to convert the file before attaching it the FST versio...

Page 29: ...re information Use Sametime Discussions and TeamRooms Sametime Discussions and TeamRooms let you see when other people are viewing a Discussion TeamRoom or document so that you can chat with them When...

Page 30: ...hat transcript area Chat with Selected Participants 1 Select a tab in the chat area at the bottom of the document Discussion or TeamRoom You can chat with participants who are viewing the document you...