mca CERS Port, User Manual

Page 1: ...MANUAL Edition Number 0 Revision Number 3 Revision Date 17 December 2007 Prepared For Prepared By Engineering Ingegneria Informatica S p A Defense Aerospace Division Via San Martino Della Battaglia 56...

Page 2: ...R NON REPORTABLE VOYAGES 26 6 CANCEL OR EDIT VOYAGE NOTIFICATIONS 31 7 PORT WASTE INFRINGEMENT REPORTING 34 8 BULK CARRIER INFRINGEMENT REPORTING 36 9 VOYAGE MANAGEMENT 38 10 VOYAGE DETAIL PAGE VOYAGE...

Page 3: ...tent Authority is tasked with developing and implementing a UK system that will report to SafeSeaNet and the European Commission The UK system that MCA is developing and implementing is called the CON...

Page 4: ...n login to the system This new window is customised so that the standard menu bar toolbar and address bar that are part of the web browser are no longer displayed This recommended option provides the...

Page 5: ...5 Logging in to the Application To Login 1 Enter your login Username and Password 2 Click Login Login page...

Page 6: ...rd A total of three login attempts are permitted before access to the system is denied Login page wrong username or password Should access to the system be denied please contact Aberdeen MRCC details...

Page 7: ...o displays some pertinent information including the current date and time and the name and IP of the logged in User 2 The left part contains a collapsible categorised Navigation Menu that is used for...

Page 8: ...u can hide the left navigation menu by clicking on the Hide Menu button located on top of the navigation menu Hide Navigation Menu button To un hide the navigation menu click on the button with the Me...

Page 9: ...ocated on the bottom of the page Changing Password To change your password simply fill in both Password and Password Verification fields Both fields must contain the same value Click the check box to...

Page 10: ...essages to the User to provide them with feedback concerning their last action CERS Message dialog box Error Messages Displayed using a red background indicate that the last action failed and the User...

Page 11: ...ning and that a viable network connection is present States Communicating with server when the User performs some action requiring interaction with the server this status message will be displayed unt...

Page 12: ...fication to the port authority at least 24 hours in advance of ship arrival or at the latest at the time the ship leaves the previous port if the voyage time is less than twenty four hours or if the p...

Page 13: ...el details will be retrieved and displayed on screen Should the vessel not be found within the system this will be indicated through the Message Dialog Box providing you with the option to attempt a n...

Page 14: ...Arrival Mandatory choice from the UK Port List Port Berth Optional Berth at which Vessel berths Persons on Board Mandatory number of people of board E T A Mandatory date and time for Estimated Time o...

Page 15: ...ded Once all of the mandatory information has been entered along with any optional information you should click on the Save button to store the details to the system Validation of specific fields is c...

Page 16: ...ngerous and Polluting Goods notification requires the user to provide information regarding where Manifest details can be requested The user has three different options 1 Provide the WEB LINK to the M...

Page 17: ...CERS New Arrival notification with Hazmat exemption If such a message appears on screen there is no requirement to complete the dangerous and polluting goods notification only the arrival notificatio...

Page 18: ...ections 1 The first section displays all of the Vessel details that were provided 2 The second section displays all of the Voyage details that were provided 3 The third section encapsulates the Additi...

Page 19: ...ding port or if the destination is unknown at departure then as soon as this information becomes available The port authority is the UK departure port if departing UK and is the UK arrival port if dep...

Page 20: ...e Lookup button CERS New Departure notification STEP 1 The vessel details will be retrieved and displayed on screen Should the vessel not be found within the system this will be indicated through the...

Page 21: ...unique IMO number for the Vessel MMSI 9 digit unique MMSI number for the Vessel Call Sign The Vessels Call Sign Ship Name Mandatory Vessel name Flag State Mandatory choice of registered flag state NB...

Page 22: ...us Polluting Goods Notification information To add the Notification you should expand the the section by clicking the add icon to the left of the heading This will cause the Notification form fields t...

Page 23: ...user must select only one of the above options 3 Upload the Manifest details into the CERS system Upload Also if applicable the license of the vessel according to the Safe Carriage of Irradiated Nucl...

Page 24: ...sure that the mandatory fields have been filled and that all of the data entered is valid If at any point the User wishes to cancel the update they simply click the previous icon A confirmation dialog...

Page 25: ...The first section displays all of the Vessel details that were provided 2 The second section displays all of the Voyage details that were provided 3 The third section encapsulates the Additional Noti...

Page 26: ...ion prior to entry into ports of the Member States Smaller Vessels have no such arrival notification requirement but there remains a need for Users to be capable of adding Infringements against them R...

Page 27: ...rting with the letters Quee see Appendix II for further details To proceed with recording an infringement against a non reportable voyage for any given vessel in the list you should then click on the...

Page 28: ...ata fields Call Sign The Vessels Call Sign Ship Name Mandatory Vessel name Flag State Mandatory choice of registered flag state The second section provides a form defining the details that should be e...

Page 29: ...re the details in the system Validation of specific fields is carried out at this point to ensure that the mandatory fields have been filled and that all of the data entered is valid If at any point t...

Page 30: ...n entered At the top of this page a message will also be displayed within the Message Dialog component indicating the success of the operation CERS New Non Reportable Voyage STEP 3 The Voyage displaye...

Page 31: ...tion To cancel or edit an Arrival Departure Notification you should first select the voyage of interest through the search functionality available and then perform the changes required See chapter 9 o...

Page 32: ...f Voyages with one notable exception the Vessel Details are not editable Refer to previous chapters on creating Voyages for an explanation of the individual fields Once all of the mandatory informatio...

Page 33: ...to delete the displayed Voyage CERS Cancel a Voyage By clicking on the Cancel Voyage button you will first be asked to confirm that you want to delete the displayed Voyage through the use of a confir...

Page 34: ...ave sufficient spare waste storage capacity on board to be able to store waste likely to be accumulated on next voyage for delivery ashore at next port Regulations 12 1 16 1 and Regulation 17 of SI 20...

Page 35: ...ent evidence of an arrangement ensuring the delivery of ship generated port and payment of charges in a port along the ship s route Adding Port Waste Infringements Infringements represent events that...

Page 36: ...board a bulk carrier which could endanger the safe loading or unloading of solid bulk cargoes Article 10 of the Directive requires terminal representative to notify the Port State Control Authority i...

Page 37: ...the cargo region and intended for the carriage of ore cargoes in the centre holds only or a combination carrier as defined in Regulation II 2 3 27 of the 1974 SOLAS Convention dry cargo in bulk or sol...

Page 38: ...associating them with the other details including Infringements and Exemptions etc The first step in managing any particular Voyage recorded by the system is to retrieve the Voyage of interest and to...

Page 39: ...h you would like to limit the search and then click the Search button CERS Search Voyage By Date The resulting tabular list will present summary details of any Voyages that have been entered into the...

Page 40: ...n click the Search button NB These fields are Wildcard enabled and as such you may specify all or part of either if these fields in conjunction with the use of the wildcard character CERS Search Voyag...

Page 41: ...yages that are recorded against the specific Vessel To perform this query you should enter Voyage Dates to which you would like to limit the search and then click the Search button The resulting tabul...

Page 42: ...lating to Voyages can be carried out as such it is also referred to as the Voyage Dashboard This page is composed of five main sections The first two sections pertain to the Vessel and Voyage details...

Page 43: ...age buttons are also provided for the management of the Voyage including the ability to Edit the Voyage details and Cancel the Voyage from the system Please also note that expired Voyages that have al...

Page 44: ...IMO number of the Vessel Ship Name the Vessels registered name MMSI number the unique MMSI number of the Vessel Call Sign the radio call sign of the Vessel Year Built the year of build Flag the Flag...

Page 45: ...A T D actual time of departure from the last port Additionally Dangerous and polluting goods notification will be displayed should they have been provided For Departures the details include Port of D...

Page 46: ...gements and BCL Deficiencies Maritime incident section The Maritime incidents panel displays any maritime incident related to the vessel The user if required can view details of the incident by clicki...

Page 47: ...board within a self contained panel List of Events CERS Infringements Management Through this panel a User will be able to view a list of all of the Events that have occurred in relation to the Voyage...

Page 48: ...fringements are recorded in a similar fashion the Port Waste Infringement types will be used here as an example but the following discussion is equally applicable to the other Bulk Carrier Loading Def...

Page 49: ...anged from the Voyage Dashboard and are displayed simply to allow the User to identify what Voyage they are recording the infringement against The third section encapsulates the Infringement Details t...

Page 50: ...as been entered along with any optional information you should click on the Save button to store the details in the system Validation of specific fields is carried out at this point to ensure that the...

Page 51: ...the toolbar section of the page you will be directed to Edit Infringement form for the specific event CERS List of Events from the Voyage detail page CERS Editing an Event Infringement Note The Infri...

Page 52: ...changed details in the repository Validation of specific fields is carried out at this point to ensure that the mandatory fields have been filled and that all of the data entered is valid If at any po...

Page 53: ...corner of the page This will redirect you back to the login page You can now close safely your internet web browser Time out If you don t use the web application for more than 20 minutes the system wi...

Page 54: ...sections permitting the removal of Additional Notifications Select icon clickable button that redirects the User to view additional details of an entity represented as a row within a DataGrid Tabular...

Page 55: ...on A useful function that is provided in certain search forms where it is deemed appropriate is the use of Wildcard enabled fields These fields permit the User to specify a part of the search term tha...

Page 56: ...a in this column could be text numerical or date values and the table will be sorted alphabetically numerically or chronologically based on the type of data Should the User click on the title a second...

Page 57: ...f the records In order to view the complete set of data associated with these records they each possess an icon within the first column of the table By clicking this icon the particular record data wi...

Page 58: ...e cases of the system This includes Port Users CERS SVD Start Application New Arrival notification New Departure notification Reporting of infringements for non reportable voyages Search Voyages By Da...

Page 59: ...59 Port User New Arrival Notification...

Page 60: ...60 Port User New Reportable Departure Notification...

Page 61: ...61 Port User Reporting Of Infringements...

Page 62: ...62 Port User Search Voyages...

Page 63: ...63 Port User Edit or Cancel Voyages Port User Add or Edit Infringements...