Philips LFH4400, User Manual

Page 1: ...User manual LFH4400 Pro Dictate 10 SpeechExec ...

Page 2: ...16 Edit a previously recorded file 17 Finish suspend or cancel a recording 17 Record an instruction 17 Record a spoken instruction 18 Record a special instruction 19 Delete a dictation file 19 Delete part of a dictation file 19 Delete a dictation file entirely 19 5 Use more of SpeechExec 20 Settings menu 20 Pocket Memo Configuration Wizard 20 Configure the download process from Pocket Memo 21 Spee...

Page 3: ...d to inform the person you are conversing with on the telephone that you are recording the conversation 1 Important This manual covers the basic installation of the SpeechExec software and its related use with the SpeechMike Pocket Memo and SpeechAir dictation hardware Not all devices mentioned in this manual are necessarily part of the package contents Descriptions of devices and accessories are ...

Page 4: ...te www philips com support or call 1 800 243 3050 toll free Rechargeable NiMH battery Your product is designed and manufactured with high quality materials and components which can be recycled and reused For recycling information please contact your local waste management facilities or visit www recycle philips com This appliance contains a rechargeable NiMH battery which must be disposed of prope...

Page 5: ...Rechargeable NiMH battery Your product is designed and manufactured with high quality materials and components which can be recycled and reused For recycling information please contact your local waste management facilities or visit www recycle philips com This appliance contains a rechargeable NiMH battery which must be disposed of properly Contact your local town or city officials for battery di...

Page 6: ...e service that Philips offers visit our website for support information such as user manuals software downloads warranty information and more www philips com dictation Overview SpeechExec work list window The work list allows you to manage the dictation file list define dictation properties and change various settings 1 2 3 4 6 5 7 ...

Page 7: ...cket Memo recorder to a PC Send emails with dictations via a connected email system Search for items in your dictation list Open the help function Display the SpeechLive settings window Display dictation files queued for SpeechLive upload Send dictation to SpeechLive transcription service Recall dictation from SpeechLive transcription service Send dictation to SpeechLive speech recognition service...

Page 8: ...older the number of dictation files with priority status assigned and the name of the current user Active author profile Select the author profile from the drop down list Overview SpeechExec recorder and player window expanded mode The recorder player module is a desktop window that allows the user to record and play back sound files 9 11 12 8 13 15 16 14 10 8 The title bar displays the file name ...

Page 9: ... Stop the current action recording playback Jump to the beginning of the dictation Fast rewind Fast forward Jump to the end of the dictation Adjust the playback volume Adjust the playback speed Adjust the playback tone Adjust the record volume Adjust the playback balance 13 Show hide the menu bar 14 Switch player window between compact and expanded mode Display the dictation properties window Disp...

Page 10: ...tart SpeechExec dictation software If the option to start SpeechExec automatically was selected in Settings General settings Worklist Startup the program opens as soon as your system starts To manually start the program open the Windows start menu in Windows and select Philips SpeechExec Pro Dictate Create a SpeechExec user profile When using SpeechExec for the first time a wizard guides you throu...

Page 11: ...For more information see Settings menu Tip If working in a network select a folder on a mapped network drive to store finished dictations Transcriptionists will then be able to access the folder and map their pending folders to your Finished dictations folder Add or change a user profile 1 Go to Settings General settings Rules Author profiles 2 To add a user profile click Add and set your desired ...

Page 12: ...oaded after a recorder is connected can be configured in the Settings menu of SpeechExec or with the Configuration Wizard For more information see Configure the download process from Pocket Memo or Configure the download process from SpeechAir Note When the recorder is connected to the computer for the first time Windows detects the new hardware and automatically installs the required drivers When...

Page 13: ...e while recording 4 For short pauses press the e button To continue recording press the e button again 5 To stop recording press the d Record button 6 To mark the recording as finished press the EOL PRIO button X X The dictation file is moved to the Finished dictations folder X X The recorder window closes and the work list window is displayed SpeechMike with slide switch Rec Stop Play Rewind 1 St...

Page 14: ...older X X The recorder window closes and the work list window is displayed 7 To assign priority status to the recording press the EOL PRIO button again within half a second Create a recording with Pocket Memo Pocket Memo with slide switch Rec Stop Play Rewind 1 Start SpeechExec 2 To start recording move the slide switch on the Pocket Memo to the recording position X X The recorder window is displa...

Page 15: ...of letter button X X The dictation file is moved to the Finished dictations folder X X The recorder window closes and the work list window is displayed Play back a dictation file Various playback functions can be controlled by the SpeechMike the Pocket Memo or the toolbar buttons in the recorder window or worklist window Play back using the SpeechMike or Pocket Memo SpeechMike with push buttons 1 ...

Page 16: ...r to the fast rewind position 3 To fast forward move the slide switch on the recorder to the fast forward position 4 To start playback move the slide switch to the play position To stop playback move the slide switch to the stop position Play back in the recorder window 1 Open a recording by double clicking the dictation file in the work list X X The dictation file is opened in the recorder window...

Page 17: ...ere the insertion should be made 4 Start recording For more information about recording see Create a recording Finish suspend or cancel a recording Mark a recording as finished Press the EOL PRIO button on the SpeechMike or the End of letter button on the Pocket Memo Alternatively click the Finish button or the button in the recorder window of SpeechExec X X The dictation file is saved in the Fini...

Page 18: ... recording mode 2 In SpeechExec click the button in the SpeechExec recorder window On the SpeechMike with slide switch operation press and hold the g button On the SpeechMike with push button operation press and hold the INS OVR button On the Pocket Memo press and hold the right function button below the screen 3 Dictate the instruction X X The instruction will be recorded into the dictation file ...

Page 19: ...to the beginning of the section to be deleted by playback or fast forward fast rewind 2 Click the button in the recorder window 3 Navigate to the end of the section to be deleted 4 Click the button in the recorder window X X The section is marked with a red frame in the position slider 5 To delete the section click the button in the recorder window To undo the deletion marks the red frame click th...

Page 20: ...nges or click OK to save the settings and close the window Note All or some of the settings can be pre configured and locked by your system administrator Locked settings are read only Pocket Memo Configuration Wizard The Pocket Memo Configuration Wizard guides you through the device configurations and settings of a Pocket Memo 1 Make sure that the Pocket Memo is turned on and connect the device to...

Page 21: ... also allow the user to specify if files will be deleted on the Pocket Memo after they are downloaded 6 Click Finish in the Summary section to save the settings and confirm the transfer of the new settings to the Pocket Memo SpeechMike Configuration Wizard The SpeechMike Configuration Wizard guides users through the device configurations and settings of a SpeechMike 1 Connect the SpeechMike to the...

Page 22: ...utton to close the wizard and confirm the transfer of the new settings to the SpeechAir Configure the download process from SpeechAir How and which files are downloaded after a SpeechAir is connected can be configured in the Settings menu 1 Make sure that the SpeechAir is turned on and connect the device to your computer using the USB cable 2 Click Settings General settings on the menu bar and sel...

Page 23: ... at www speechlive com support Speech recognition functions SpeechExec Pro handles the complete dictation and transcription workflow including the interface to Dragon NaturallySpeaking speech recognition This way you can control the entire process from dictation speech recognition and correction to the final text document in SpeechExec Note To activate the speech recognition functions an additiona...

Page 24: ... recognition settings Select your Dragon user profile To enhance your user profile train vocabulary from typical documents in General settings Speech Recognition Vocabulary Learn from specific documents Optional settings Enable the use of roaming user profiles under Settings General settings Speech recognition Dragon profiles Enable the use of templates under Settings General settings Speech recog...

Page 25: ...er profile as you are using for your SpeechExec profile To select a Dragon profile go to Settings General settings Dragon profiles User name and select the relevant user profile from the drop down list To create a new user profile 1 Go to Settings General settings Speech recognition Dragon profiles 2 In the section Speech recognition settings click Create new Dragon profile X X The New User Profil...

Page 26: ...cording is complete 4 To mark the previous or the next word for editing or correcting press the c or b button on the SpeechMike briefly Press the EOL PRIO button repeatedly to mark one or more words previous to the cursor To display the correction or spell dialog of Dragon NaturallySpeaking select the word recognized incorrectly and press the INS OVR button on the SpeechMike If no text is selected...

Page 27: ...iles from the work list 3 Click the Add to Dragon speech recognition queue button on the toolbar to queue the selected files for speech recognition in the Recognition and adaptation queue panel 4 Click the Start recognition queue button in the Recognition and adaptation queue panel to start the speech recognition process X X When the speech recognition process is finished the dictation file is mov...

Page 28: ...nd file Dictation files with the status Transcription finished can be opened only for playback Editing or correction is not possible Send dictation files via email SpeechExec allows dictation files to be transferred via email directly to the transcriptionist or any other recipient Note If you are not connected to the Internet the QuickSend option if activated is not available All dictation files w...

Page 29: ...the QuickSend option the dictation file s are saved in the Outbox folder and a draft email window opens for each dictation file separately 3 Enter recipients body text and additional attachments 4 If you have activated the QuickSend option click Send to send the message If you have deactivated the QuickSend option click OK to close the draft email window and send the dictation files bundled at a l...

Page 30: ...er all dictation files saved in the Outbox folder See Automatically send dictation files for more information about sending dictation files in the Outbox folder automatically For Pocket Memo 1 Click Settings General settings on the menu bar to open the Settings menu 2 To set up automatic sending after a dictation file is downloaded from a Pocket Memo select DPM Configuration Delivery after downloa...

Page 31: ...the Outbox folder automatically Note The Outbox folder is hidden by default To display the Outbox folder in the Folder tree click Settings General settings on the menu bar and select Work list Folders from the list on the left side Select Outbox and change the Visible option to Yes Automatically send dictation files By default dictation files in the Outbox folder are transferred only after clickin...

Page 32: ... it afterwards We recommend replacing the USB hub or connecting your SpeechMike directly to the USB port of the computer The SpeechMike is completely without function Some computer providers limit the output power of USB ports to 100mA These ports may not provide enough power for the SpeechMike to function properly Use the AC charger Connect the SpeechMike via the self powered hub The SpeechMike i...

Page 33: ... display the Archive folder in the folder tree click Settings General settings on the menu bar and select Work list Folders from the list on the left side Select Archive and change the Visible option to Yes I cannot see the Outbox folder The Outbox folder is hidden by default To display the Outbox folder in the Folder tree click Settings General settings on the menu bar and select Work list Folder...

Page 34: ...GB for the 64 bit versions of Microsoft Windows 10 Windows 8 1 and Windows 7 Free hard disk space 4 GB hard disk space 7 Technical data System requirements SpeechExec Processor 1 GHz Intel dual core or equivalent AMD processor RAM 2 GB for the 32 bit versions of Windows 8 1 and Windows 7 4 GB for the 64 bit versions of Microsoft Windows 10 Windows 8 1 and Windows 7 Free hard disk space 4 5 GB hard...

Page 35: ... deliver upon request a copy of the complete corresponding source code for the copyrighted open source software packages used in this product for which such offer is requested by the respective licenses This offer is valid up to three years after product purchase To obtain the source code please write in English to info speech com ...

Page 36: ...ns are subject to change without notice Philips and the Philips shield emblem are registered trademarks of Koninklijke Philips N V and are used by Speech Processing Solutions GmbH under license from Koninklijke Philips N V All trademarks are the property of their respective owners www philips com dictation ...