Sharp Qtopia Desktop, Operation Manual

Page 1: ...OPERATION MANUAL Qtopia Desktop ...

Page 2: ...is manual may not be available at the time you purchase this product Some of the accessories and optional parts described in this manual may be unavailable in some countries Screens and icons in this manual may differ from the actual ones displayed on the PC This manual uses the following substitute expression SL 5500 device Important Please install either Intellisync for SL or Qtopia Desktop on y...

Page 3: ...Docking Station attached to your PC and you remove the device from the Docking Station or turn off the device you may receive an error that says Unsafe Removal of Device Click on the OK button and this message will go away This will not damage your PC or the connection to the Docking Station To avoid this message click on the task bar icon to Stop SL Series NDIS 5 before you turn off your device o...

Page 4: ...sktop 9 CHAPTER 3 MANAGING DOCUMENTS Documents 11 Preparing for Documents Management 11 Documents Operations 13 Documents Commands 14 CHAPTER 4 PIM APPLICATIONS 15 Address Book 15 Opening and Reading the Address Book Application 15 Creating a New Address Book Entry 17 Adding Modifying Removing Email Address 18 Viewing Address Book Entry Details 18 Modifying the Address Book Entry 18 Creating a New...

Page 5: ...ening and Reading the Todo List Application 27 Creating a New Task Entry 28 Viewing Todo List Entry Details 29 Modifying the Todo List Entry 29 Creating a New Category 29 Todo List Commands 29 CHAPTER 5 BACKUP RESTORE 31 ...

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Page 7: ...ments From the Qtopia Desktop you can create new entries and modify them except for Documents files as you do on the device And the Qtopia Desktop Backup and Restore function provides you with the means to safeguard the data in your device Minimum System Requirements 100 IBM Compatible PC Microsoft Windows 98 98 Second Edition 2000 Professional Me XP Microsoft Windows NT 4 0 Workstation with SP6 P...

Page 8: ...port If the USB port on your PC or the USB hub connected to the device does not operate properly perform the following steps When your PC comes equipped with several USB ports connect the device to another USB port When other USB devices are connected to your PC and used simultaneously disconnect them from your PC Operation on a PC that is upgraded from Windows 95 may not be possible A PC whose US...

Page 9: ... use your CD ROM drive letter 5 Check the installation procedure and follow the on screen instructions When the installation is complete and your PC is restarted the qtopiatray icon or will appear on the Windows system tray bottom right hand corner of the taskbar Notes for Windows NT 4 0 Workstation with SP6 2000 Professional XP users This application does not support use by multiple users It can ...

Page 10: ...ding on the connection status Your PC is connected to the device Your PC is disconnected from the device Qtopia Desktop Overview Right click the qtopiatray icon on the Windows system tray and then select Start Qtopia Desktop from the menu that appears The Qtopia Desktop top screen Address Book main screen will be displayed Menu items Functions Start Qtopia Desktop Launches the Qtopia Desktop Close...

Page 11: ...as a kind of shortcut version of the menu bar described above for easier one click access Commands are grouped into two categories Global common commands Sync All etc Main commands New Contact Edit Categories etc depending on the application By right clicking the mouse button you can access these menus Display Hide Global Tool bar Display Hide Main Tool bar Line up Note If you hide both groups rig...

Page 12: ... icon view etc Address Book The Address Book application allows you to manage create modify delete personal information contacts Calendar The Calendar application allows you to organize and you keep track of your schedule events meetings etc You can view your schedule by day week or month Todo List The Todo List application allows you to manage tasks you wish to be reminded of Documents You can ma...

Page 13: ...Desktop can synchronize are Address Book Todo List and Calendar Setting Up Qtopia Desktop Preferences Be sure to set up the Qtopia Desktop preferences before performing synchronization Default settings will help you to start synchronization without delay 1 Start the Qtopia Desktop from the menu by right clicking on the qtopiatray icon 2 Click File and then Settings on the menu bar The Qtopia Deskt...

Page 14: ...ck Serial to set the communication to the serial connection Optional Serial Cable CE 170TS is required Connection Displays the IP address of the device for the USB or serial connection Normally no change is necessary for the default setting If the IP address of the device has been changed the same address must be entered Tap the Network Sync icon for the Setting tab and use the Sync tab to set the...

Page 15: ...ke sure the status icon in the bottom right hand corner of the screen is displayed indicating the connection is established 5 Click Sync and then Sync All on the menu bar Synchronization will begin Follow these steps to synchronize with a single application Menu Sync 1 Turn the device power on 2 Place the device on the Docking Station connected to your PC 3 Start the Qtopia Desktop from the menu b...

Page 16: ...PC If the problem remains contact your network administrator Check also that the PDA IP Address set on the Qtopia Desktop Settings screen is the same as the IP address of the device Fields or functions which the Qtopia Desktop and the device do not have in common will not be synchronized When removing the device from the Docking Station connected via a USB cable follow the procedure of removing th...

Page 17: ...your PC 2 Start the Qtopia Desktop from the menu by right clicking on the qtopiatray icon 3 Make sure the status icon in the bottom right hand corner of the screen is displayed indicating the connection is established 4 Click the Documents launcher icon on your PC The Documents files of the device are automatically listed on the Documents Index screen on your PC To view the contents of the Documen...

Page 18: ... Category Filter function By grouping Documents files you can display files by category on the Index screen 1 Click the Category drop down list to open the list 2 Click the desired group The files included in the group will be displayed Type Filter function By grouping Documents files you can display files by type on the Index screen 1 Click the Type drop down list to open the list 2 Click the des...

Page 19: ... on the Index screen 2 Click Delete on the tool bar The file both on the Index screen and in the Documents screen of the device will be deleted at the same time Caution Use this menu with caution Once you erase Documents files created by the Text Editor application etc of the device you can not restore them Note You can upload the Documents files by drag and dropping them to the Index screen When ...

Page 20: ... one time Sync Sync All Synchronizes Address Book Calendar and Todo List files Backup Restore See page 31 Help Manual Displays the Qtopia Desktop Help About Displays copyright information Upload Uploads PC files to the device Download Downloads files on the device to a PC Delete Deletes the file selected on the Index screen Properties Opens a Properties Details dialog box allowing you to check the...

Page 21: ... refer to the device s on line help and the operation manual Address Book The Address Book application allows you to manage create modify delete personal information contacts Opening and Reading the Address Book Application 1 Click the Address Book application icon in the Launcher icon frame The Qtopia Desktop will launch and the Address Book main screen will be displayed Direct Search function Ca...

Page 22: ...he mouse button for easier input Category Filter function By grouping entries you can display entries by category on the Index screen 1 Click the Category drop down list to open the list 2 Click the desired category The entries included in the category will be displayed Sort Function You can sort entries in the Index list by clicking labels such as File As and Default Email at the top of the Index...

Page 23: ...tep 3 above to add or remove more than one field 5 Click OK to save the settings To cancel the changes click Revert Changes Creating a New Address Book Entry 1 Click New Contact on the tool bar The Contact Properties dialog box will be displayed telling you to fill out the required fields 2 Enter the required items or select appropriate items by switching tabs Home Business etc 3 Click OK at the b...

Page 24: ... Click the Entry box to the left of the Add button in the Email box to set the cursor and enter the Email address 2 Click Add To modify the Email address 1 Click the desired Email address in the Email box 2 Click Edit and modify the Email address in the Entry box 3 Click OK To remove the Email address 1 Click the desired Email address in the Email box 2 Click Remove Viewing Address Book Entry Deta...

Page 25: ...created category will be applied only to the application from which you have opened the Edit Categories dialog box The name of the application to which the created category is applied appears in the App field To save the settings click OK The Edit Categories dialog box will be closed To cancel the settings click Cancel instead of clicking Apply To modify the category 1 Click the desired category 2...

Page 26: ...t Copy Copies one or more entries Cut Cuts one or more entries Paste Pastes one or more entries Select All Selects all entries on the Index screen at one time View List Lists the entries Small Icons Displays entries using small icons Large Icons Displays entries using large icons Sync Sync Synchronizes Address Book files Sync All Synchronizes Address Book Calendar and Todo List files Backup Restor...

Page 27: ...launch and the Calendar main screen Monthly view will be displayed Monthly View Copy Copies one or more entries Cut Cuts one or more entries Paste Pastes one or more entries Delete Deletes the entry selected on the Index screen Properties Opens a Properties dialog box Sync All Synchronizes Address Book Calendar and Todo List files Sync Address Book Synchronizes Address Book files View buttons Sing...

Page 28: ...to change the year one by one Switching Calendar Views By clicking the Calendar view buttons you can switch views Weekly View Single arrow button Displays the previous or next week Week spinbox Click the up or down arrow to specify the week of the year The week changes one by one Year spinbox Click the up or down arrow to change the year one by one Scroll bar Click to display the rest of the time ...

Page 29: ...fill in the fields 2 Enter necessary items or select appropriate items by switching tabs General Repeat General Description Enter a description that will make it easy to find Location Enter the location where the event will occur Start Date Specify the start date by changing the spinbox entry Select the date part and click the up or down arrow or click the to display the calendar and then specify ...

Page 30: ...w Category on page 19 Repeat Set how the event occurs daily weekly monthly or yearly Repeat Check if you want to make the event a recurring event and make this a repeat settings for the event Daily Select Daily under Repeat and then set how often the event occurs Weekly Select Weekly under Repeat and then set how often the event occurs Monthly Select Monthly under Repeat and then set how often the...

Page 31: ... the Category box in the Event Properties screen The Edit Categories dialog box will be displayed On the Edit Categories dialog box you can create modify or delete the category For information on how to create modify or delete the category see page 19 Calendar Commands Calendar main screen offers the following menu commands which can be accessed from the menu bar and the tool bar Menu Commands Fil...

Page 32: ...ckup Restore See page 31 Help See page 14 New Event Opens a Properties dialog box to create a new entry Copy Copies one or more entries Cut Cuts one or more entries Paste Pastes one or more entries Delete Deletes the entry selected on the Index screen Properties Opens a Properties dialog box Day Views by day Week Views by week Month Views by month Sync All Synchronizes Address Book Calendar and To...

Page 33: ...tters of the description allows you to search for entries that include these letters 1 Click the Search entry box to set the cursor 2 Enter the first few letters of the description The selected entry will be immediately highlighted on the Index screen Category Filter function By grouping entries you can display entries by category on the Index screen 1 Click the Category drop down list to open the...

Page 34: ...Click New Task on the tool bar The Properties screen will be displayed telling you to fill out the required fields 2 Enter necessary items or select appropriate items When selecting the due date be sure to check the box first and then select the date If the box is unchecked the task is not specified and the due date is not displayed on the Index screen 3 Click OK to save the setting Note For infor...

Page 35: ...r The Edit Categories dialog box will be displayed On the Edit Categories dialog box you can create modify or delete the category For information on how to create modify or delete the category see page 19 Todo List Commands Todo List main screen offers the following menu commands which can be accessed from menu bar and tool bar Menu Commands File New Task Opens a Properties dialog box to create a ...

Page 36: ...ar and Todo List files Backup Restore See page 31 Help See page 14 New Task Opens a Properties dialog box to create a new entry Edit Categories Opens the Edit Categories dialog box Copy Copies one or more entries Cut Cuts one or more entries Paste Pastes one or more entries Delete Deletes the entry selected on the Index screen Properties Opens a Properties dialog box Sync All Synchronizes Address ...

Page 37: ...pe To check all of the check boxes click Check All 3 Click Backup to backup the data in your device to your PC The backup data will be created in the Backup folder The backup data will be overwritten with the data you have just created in step 3 You cannot view or edit the content of the backup data About Information Type You can backup the following types of data Application Data Application data...

Page 38: ...ckup Restore on the menu bar The Backup Restore dialog box will be displayed 2 Check the check box of the desired Information Type To check all of the check boxes click Check All 3 Click Restore to restore the backup data to your device The data in your device will be overwritten with the restored data ...

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