Xerox DocuColor 250, User Manual

Page 1: ...DocuColor 250 Scan Out User Guide Services Part number June 2005...

Page 2: ...granted including without limitation material generated from the software programs which are displayed on the screen such as icons screen displays looks etc Printed in the United States of America XER...

Page 3: ...n Services Application 2 1 Using the Scan Folders and Templates Page 2 3 3 Creating Templates and Folders Creating a Scan Template and Folder 3 1 4 Scanning Documents Accessing the Template List 4 1 U...

Page 4: ...og 5 11 Copying Templates and Folders 5 12 Renaming Templates and Folders 5 13 Deleting Templates and Folders 5 15 Managing Your Scanned Images 5 17 Downloading your Images 5 17 Deleting your Images 5...

Page 5: ...me Policy 6 12 Job Log 6 13 Restoring Default Settings 6 14 Maintaining the Scan Service Disk 6 15 Setting Scan Job Deletion Options 6 15 Cleaning the Scan Service Disk 6 17 Checking System Disk Prope...

Page 6: ...vi DocuColor 250 Scan Out Services...

Page 7: ...2 Using Scan Services provides information on how to access the Web Scan Services Application and gives an overview of its components Chapter 3 Creating Templates and Folders provides step by step ins...

Page 8: ...mes of folders tabs dialog boxes and screens are shown in bold for example the Image Quality tab Italics Document and library names are shown in italics for example the Xerox DocuPrint NPS IPS Guide t...

Page 9: ...g up the DocuColor 250 240 for everyday use The Quick Start Guide includes instructions on changing paper attributes replacing toner cartridges and other detailed information that you might need to be...

Page 10: ...x DocuColor 250 Scan Out Services Introduction...

Page 11: ...tories or folders on the DocuSP where they are stored Using the Web Scan Services Application you can access your folders and download your scanned images to your local workstation NOTE Users with Use...

Page 12: ...NU GPL Please review the GNU GPL terms and conditions to understand the restrictions under this license See GNU Lesser General Public License on page 7 1 For more information on GNU please go to http...

Page 13: ...s Accessing the Web Scan Services Application At your workstation 1 Launch a Web browser such as Internet Explorer 2 Enter the IP Address or hostname of the DocuSP DFE The DocuColor 250 Internet Servi...

Page 14: ...d password of an existing DocuSP account NOTE You must have a DocuSP account to use this service If you do not have an account ask your system administrator to set one up 5 Click OK The DocuSP Web Sca...

Page 15: ...s with Administrator access rights have access to all templates and folders Using the Scan Folders and Templates Page Machine model The model name of the machine from which you initiate your scan jobs...

Page 16: ...order Owner Lists templates by the DocuSP user name of the template creator For users with Administrator access rights clicking the link sorts templates in All Folders view by owner in ascending alph...

Page 17: ...or 250 home page without logging you out Logout logs you out of the Web Scan Services Application and returns you to the DocuColor 250 home page Preferences opens the Preferences pop up window for set...

Page 18: ...2 6 DocuColor 250 Scan Out Services Using Scan Services...

Page 19: ...Scan Template and Folder To create a template and folder 1 From a Web browser access the Web Scan Services Application and log on using an existing DocuSP account see page 2 1 The Scan Folders and Te...

Page 20: ...3 On the Basic Scanning tab enter a name in the Template and Folder Name field NOTES The template name must be unique If a template exists with the name that you select you are prompted to choose a di...

Page 21: ...ting the output file format in the Template Description may be helpful in determining which template to use as this property is not visible at the DocuColor 250 5 Select the settings for your template...

Page 22: ...3 4 DocuColor 250 Scan Out Services Creating Templates and Folders...

Page 23: ...Once you have created a template you may initiate a scan job at the DocuColor 250 Accessing the Template List To access the template list at the DocuColor 250 1 Press the Clear All button on the Contr...

Page 24: ...Services button on the Control Panel 3 Touch the Network Scanning button on the touch screen NOTE After several seconds of inactivity the screen returns to copy mode and you must perform steps 2 and 3...

Page 25: ...01 250 Enter a template number to display that template immediately in the template list Template Description Touch this button to see the template description Refresh Touch this button to refresh the...

Page 26: ...e a template that contains the attributes that you need for your scan job However you may need to change some of the scan settings for the current job Some settings cannot be modified at the DocuColor...

Page 27: ...4 5 Scanning using the Document Handler 5 Load your original documents into the Document Handler long edge feed with the first page on top 6 Press the Start button on the Control Panel Scanning begin...

Page 28: ...el Scanning begins 7 To scan more documents touch Next Original 8 Remove the previous document from the glass and place the next document on the Document Glass 9 Touch Start on the Touch Screen Repeat...

Page 29: ...owser access the Web Scan Services Application and log on see page 2 1 2 Select a folder from the list by marking its checkbox 3 From the Folders menu select Open Folder 4 If the selected output file...

Page 30: ...canning Documents 5 Select the file you want from the image and job log files by marking the appropriate checkbox NOTE Files must be downloaded individually 6 Select Save As from the Document menu 7 A...

Page 31: ...Retrieving your Scanned Images DocuColor 250 Scan Out Services 4 9 8 Browse to the location to which you want to save the file 9 Rename the file if desired 10 Click Save...

Page 32: ...4 10 DocuColor 250 Scan Out Services Scanning Documents...

Page 33: ...manage their own templates and folders Users with Administrator access rights may access and manage all templates and folders Listing Templates and Folders Each time you log on to the Web Scan Servic...

Page 34: ...u invoke a template for a scan job you may change some of the settings The settings are used for that job only and are recorded in the scan log file xst if the template is set to save Job Log files se...

Page 35: ...Users with User or Operator access rights can only edit their own templates and folders Users with Administrator access rights may edit all templates and folders Properties tabs OK Saves changes and...

Page 36: ...at Color Mode 2 Sided Originals Original Type NOTE The Template Folder Name field cannot be altered File Format The following output file formats are available Multi page TIFF Single page TIFF PDF JPE...

Page 37: ...separate JPEG file resulting in multiple image files These are stored together on the DocuSP in a sub folder called a Document Folder When JPEG is selected the Compression Quality drop down list beco...

Page 38: ...Original Type Select the option that best describes the content on the original Original Type options are Text Photo Text Photo NOTE This option may only be modified at the DocuColor 250 if PDF is se...

Page 39: ...optimizes your scan job image quality automatically Options are On Optimizes image quality automatically Off The Auto Exposure function is inactive Lead Edge Auto exposure is based on examining only...

Page 40: ...can Resolution you want for your scan jobs Higher resolution settings will yield larger file sizes Scan Resolution options are Best 200 300 400 600 Scan Size Select the Scan Size for the scan input do...

Page 41: ...m 25 to 400 Auto Auto fits the image to one of the standard preset output sizes 2 Sided Originals 2 Sided options are 1 Sided 2 Sided Head to Head Flips on long edge like a book 2 Sided Head to Toe Fl...

Page 42: ...lder for Single page TIFF and JPEG jobs and to the document output files for PDF and Multi page TIFF jobs Each scan job using the template will use the Document Object Name and depending on your Dupli...

Page 43: ...cument exists the file is added using the assigned name NOTE This option may be used with Single page TIFF and JPEG output file formats only Enforce Unique Names This option requires a new file name i...

Page 44: ...and the folder where the images will be stored are copied Existing scan job images are not copied To copy a template and folder 1 Log on to the Web Scan Services Application to access the Scan Folders...

Page 45: ...Templates List displays showing the copied folder Renaming Templates and Folders You can rename templates and their folders Folders are automatically given the same name as their corresponding templa...

Page 46: ...Out Services Managing Templates and Folders 2 Mark the checkbox next to the template you wish to rename 3 From the Folders menu select Rename Template and Folder 4 At the prompt enter a new name for...

Page 47: ...template you can delete the template and folder Periodically deleting unused templates and folders helps free up disk space on DocuSP CAUTION When deleting a template and folder all folder contents ar...

Page 48: ...5 16 DocuColor 250 Scan Out Services Managing Templates and Folders 3 From the Folders menu select Delete Template and Folder 4 At the confirmation prompt Click OK The Templates List displays...

Page 49: ...on time are subject to deletion during automatic disk cleanup Downloading your Images You can download your scanned images and job logs from the repository To download your files 1 Log on to the Web S...

Page 50: ...enance settings for the DocuSP may include the periodic automatic deletion of scan jobs When scan jobs are deleted all associated images are also deleted To delete your files 1 Log on to the Web Scan...

Page 51: ...ect the folders or files you wish to delete If you want to delete all of the folders or files mark the checkbox next to Name at the top of the list 5 From the Document menu select Delete 6 At the prom...

Page 52: ...5 20 DocuColor 250 Scan Out Services Managing Templates and Folders...

Page 53: ...plates and Folders Users with Administrator access rights may view their own templates and folders only or those of all users View All is enabled by default To select a view for templates and folders...

Page 54: ...w scan templates NOTE Templates created before template defaults were changed are unaffected when template default properties are changed To edit the default settings for templates 1 From your Web bro...

Page 55: ...rences pop up page displays 3 Set template defaults for Basic Scanning Image Quality Scan Options and Output Format on the respective tabs see pages 6 4 through 6 11 4 Click OK NOTE To restore the fac...

Page 56: ...Sided Originals Original Type NOTE The Template Folder Name and Template Description fields cannot be altered Defaults cannot be set for these fields File Format The following output file formats are...

Page 57: ...as a separate JPEG file resulting in multiple image files These are stored together on the DocuSP in a sub folder called a Document Folder When JPEG is selected the Compression Quality drop down list...

Page 58: ...ginals 2 Sided Original options are 1 Sided 2 Sided Head to Head 2 Sided Head to Toe The default setting is 1 Sided Original Type Select the option that best describes the content on the original Orig...

Page 59: ...ken Contrast Auto Exposure Sharpness Lighten Darken This option sets template defaults for lighter or darker scanned images The default setting is Normal Contrast You can increase or decrease the cont...

Page 60: ...exposure is based on examining only the first few lines of the leading edge of the document Full Page Auto exposure is based on examining the entire page by prescanning each page first The default se...

Page 61: ...lowing defaults for new templates Scan Resolution Scan Size Reduce Enlarge 2 Sided Originals Mixed Size Originals Scan Resolution Set the Scan Resolution you want for your templates Higher resolution...

Page 62: ...nlarge ratio default for all templates Options are Preset Variable Auto The default setting is Preset 100 Preset Preset is the default setting Preset options are 100 and 12 other preset ratios The def...

Page 63: ...output to a single size or to duplicate the original sizes Mixed Size Originals can be used with any of the Scan Size settings The default setting is Off Output Format On the Output Format tab select...

Page 64: ...try in this field is ignored Duplicate Document Name Policy Select a Duplicate Document Name Policy template default for file naming Duplicate Document Name Policy determines how new images are handle...

Page 65: ...not created Auto Generate New Name The file name is automatically generated based on the name entered in the Document Name and Image File Name fields Multiple documents using the same template are gi...

Page 66: ...an Out Services Administrator Functions Restoring Default Settings To reset the defaults to the original Xerox settings select the Restore Xerox Defaults button on the Preferences pop up page Restore...

Page 67: ...iate for your site The Scan Job Options on the DocuSP are Retain until Manually Deleted Automatically Delete Time Period options for Automatic Deletion are Hours 1 to 720 default 120 Days 1 to 30 defa...

Page 68: ...ocuColor 250 Scan Out Services Administrator Functions The System Preferences dialog displays 2 Select scan jobs for automatic or manual deletion 3 For Automatic Deletion specify a time interval 4 Cli...

Page 69: ...ut of normal usage range the Scan Files and Clean Disk buttons become active Checking System Disk Properties To check system disk properties On DocuSP double click the Disk Full Warning icon The Syste...

Page 70: ...ect the files you want to delete 5 Click Delete NOTES When you want to delete an entire folder and its contents you must first delete all files within the folder Once the files are deleted the folder...

Page 71: ...e Foundation and other authors who decide to use it You can use it too but we suggest you first think carefully about whether this license or the ordinary General Public License is the better strategy...

Page 72: ...from the ordinary General Public License We use this license for certain libraries in order to permit linking those libraries into non free programs When a program is linked with a library whether st...

Page 73: ...executables The Library below refers to any such software library or work which has been distributed under these terms A work based on the Library means either the Library or any derivative work under...

Page 74: ...t is entirely well defined independent of the application Therefore Subsection 2d requires that any application supplied function or table used by this function must be optional if the application doe...

Page 75: ...ive of any portion of the Library but is designed to work with the Library by being compiled or linked with it is called a work that uses the Library Such a work in isolation is not a derivative work...

Page 76: ...able to recompile the application to use the modified definitions b Use a suitable shared library mechanism for linking with the Library A suitable mechanism is one that 1 uses at run time a copy of t...

Page 77: ...t this License since you have not signed it However nothing else grants you permission to modify or distribute the Library or its derivative works These actions are prohibited by law if you do not acc...

Page 78: ...in the body of this License 13 The Free Software Foundation may publish revised and or new versions of the Lesser General Public License from time to time Such new versions will be similar in spirit t...

Page 79: ...L ANY COPYRIGHT HOLDER OR ANY OTHER PARTY WHO MAY MODIFY AND OR REDISTRIBUTE THE LIBRARY AS PERMITTED ABOVE BE LIABLE TO YOU FOR DAMAGES INCLUDING ANY GENERAL SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAG...

Page 80: ...7 10 DocuColor 250 Scan Out Services Appendix...

Page 81: ...s and folders 5 12 D defaults setting 6 2 deleting image files 5 18 scan files 6 17 templates and folders 5 15 Document Folder 4 7 Document Glass scanning from 4 6 Document Handler scanning from 4 5 D...

Page 82: ...Job Log 6 13 Output Format tab 5 10 6 11 Overwrite Existing Document 5 11 6 12 P PDF file format 5 5 6 5 Preferences 6 14 Preset 5 9 6 10 properties tabs 5 2 R Reduce Enlarge 5 9 6 10 Auto 6 10 Preset...

Page 83: ...plate Description 2 4 3 3 4 3 5 13 template list 2 2 4 3 Template Owner field 5 10 template properties tabs 5 2 template restrictions 5 2 5 4 templates accessing at the DocuColor 250 4 1 using Web Sca...

Page 84: ...I 4 DocuColor 250 Scan Out Services Index...