Xerox WorkCentre Pro 40, User Manual

Page 1: ...on data on the CopyCentre C32 C40 WorkCentre Pro 32 40 CopyCentre C2128 C2636 C3545 and WorkCentre Pro C2128 C2636 C3545 products Contact Xerox if you have any questions about using this software and...

Page 2: ...s that are displayed on the screen such as icons screen display looks etc XEROX The Document Company and the stylized X and identifying product names and numbers are registered trademarks of XEROX COR...

Page 3: ...nic Auditron Usage Report 7 Types of Auditron Accounts Shown on the Reports 8 Collecting Data via USB Cable 9 Processing Information Offline 14 Tips for modifying the data file 15 Writing Information...

Page 4: ...ata from these products using a PC In order to establish the Internal Auditron a person referred to as the Auditron Administrator assigns accounts to users and assigns a User Number to each User Accou...

Page 5: ...Group Accounts with a Copy Count CopyCentre WorkCentre Pro C2128 C2636 C3545 only Information within the Electronic Auditron Administration Report includes User Numbers for all active user accounts i...

Page 6: ...Administrator rights This software will collect data only from active accounts A sample Electronic Auditron Administration Report is shown below NOTE The sample shown above was generated from a WorkCe...

Page 7: ...active User Account and in each active General Account for the WorkCentre Pro C2128 C2636 C3545 only This report does not include sensitive information such as User Numbers Access Rights or Account L...

Page 8: ...rize additional access rights including Machine Administrator Auditron Administrator and General Accounts to any of these accounts General Accounts The optional General Accounts can be made available...

Page 9: ...45 WorkCentre Pro C2128 C2636 C3545 3 Select Start Programs Xerox Applications WCPS Auditron Report Tool to start the program 4 The PC window will briefly display the configuration of the machine in t...

Page 10: ...User Number window then select Verify If the User Number is valid the Enter User Number window will automatically close If the User Number is not valid an error message will be displayed Close the mes...

Page 11: ...tron Administrator rights you will be able to select either the Read Admin Report or Read Usage Report button If the User Number does not have Auditron Administrator rights you can only select Read Us...

Page 12: ...is not available until after you have read a report from the machine 9 On the Save Report Window choose either Microsoft Access Format or Comma Separated csv Comma Separated format is appropriate for...

Page 13: ...to a different machine 11 Close the program and disconnect the USB Cable and PC from the machine If the cable is disconnected at any time before the RptDoc window is closed a Communication Status win...

Page 14: ...ication The illustration below shows how a file will appear after it has been imported into Microsoft Access NOTE The sample shown above is for the CopyCentre C32 C40 WorkCentre Pro 32 40 Information...

Page 15: ...iate At a minimum the account number and User Number will need to be changed User Numbers cannot be repeated or contain non numeric characters Under Account Type the number 1 indicates a General Accou...

Page 16: ...chine you will need a User Number for an account that has Electronic Auditron Administrator rights and an Auditron Administration report file in csv format 1 Click on the Write Report button on the Rp...

Page 17: ...ge check for the following 1 There cannot be any repeated User Numbers 2 The User Number 1111 is reserved for account number 1 It cannot be used for any other account 3 There may be a typo such as non...

Page 18: ...Software Clear All Counts If you click on the Clear All Counts button and then confirm your selection all current counts will be set to zero Use of this button requires an account with Electronic Aud...

Page 19: ...ount to the total number of accounts that are active at the machine 2 After closing a report you must regenerate the report to view it again 3 During installation Windows XP users may be warned that t...